Assistant Director of Provider Workforce Strategy and Administration – UF Emergency Medicine

Assistant Director of Provider Workforce Strategy and Administration – UF Emergency Medicine

Job No: 541373
Work Type: Full Time
Location: Main Campus (Gainesville, FL)
Categories: Executive/Director/Management, Health Care Administration/Support
Department: 29290100 - MD-EMERGENCY MED-AED

Job Description
Classification Title:

AST DIR, Health Care Admin

Classification Minimum Requirements

Master's degree in an appropriate area and two years of relevant experience; or a bachelor's degree in an appropriate area and four years of relevant experience.

Job Description:

The University of Florida, College of Medicine, Department of Emergency Medicine (DEM), actively seeks a motivated and experienced individual to join us as the Assistant Director of Provider Workforce Strategy and Administration.

The Assistant Director of Healthcare and Provider Workforce Administration leads workforce strategy and operations for the Department of Emergency Medicine, ensuring 24/7/365 coverage across all practice locations. Reporting to the Vice Chair of Administrative Affairs, this role manages scheduling approximately 60 daily shifts for physicians, fellows, clinical faculty, and APPs with a focus on optimizing utilization, productivity, documentation compliance, and performance outcomes.

The UF Department of Emergency Medicine proudly maintains an affiliation with UF Health Shands Hospital, a distinguished 1,162-bed teaching facility renowned for its Level 1 trauma center and cutting-edge burn center. As the primary referral center for North Central Florida, our institution stands as a beacon of excellence in healthcare. This affiliation underscores our commitment to top-tier medical care and innovation.

Key Responsibilities:

Key responsibilities include managing the PRN physician group, OPS, and locum tenens operations (onboarding, integration, and utilization); leading workforce analytics and cross-functional projects; overseeing APP recruitment and the scribe program; and enforcing timely note completion to support billing and compliance. The Assistant Director also supports strategic planning, workforce projections, and emergency preparedness, and advises on workforce policy to ensure alignment with institutional and regulatory standards.

Provider Workforce Strategy and Leadership

Lead strategic workforce planning for physicians, faculty, fellows, and APPs

Align workforce utilization with departmental, organizational, and patient care goals

Oversee workforce analytics and scheduling performance metrics to guide provider deployment

Lead the PRN physician group (~25% of workforce), ensuring effective deployment and integration

Drive long-term workforce planning through forecasting and staffing projections

Partner with departmental and health system leadership to align staffing with clinical priorities

Oversee provider documentation compliance, monitoring timely note completion with clinical leadership

Direct cross-functional projects to improve workforce efficiency, documentation compliance, and operational workflows

Participate in emergency preparedness and disaster response planning for provider deployment

Co-lead the Provider Workforce Clinical Scheduling and Utilization Committee with the Vice Chair of Clinical Affairs

Clinical Scheduling and Operations Management

Oversee scheduling operations ensuring 24/7/365 coverage across five clinical sites

Manage approximately 60 daily shifts across emergency, observation, and inpatient care

Oversee real-time staffing adjustments based on patient volume, acuity, and operational needs

Review and approve leave requests per guidelines while maintaining site coverage

Collaborate with the Administrator on Call and site/clinical leadership to resolve urgent staffing issues

Oversee OPS and locum tenens scheduling, onboarding, and utilization tracking

Ensure accurate implementation of faculty effort allocations and assignment changes in schedules

Coordinate scheduling workflows that reinforce timely, complete provider documentation

Program Oversight and Operational Support

Lead operational reporting on staffing utilization, coverage trends, and workforce analytics

Direct recruitment, onboarding, and education processes for APPs

Supervise the departmental scribe program and associated staff

Lead special projects within provider workforce administration

Manage day-to-day PRN and locum administration, including compensation support and serving as primary liaison with staffing vendors

Drive continuous improvement in workforce operations through data analysis and process optimization

Monitor note completion trends and address barriers with clinical leadership

Schedule: 8:00 am - 5:00 pm Monday through Friday, with additional hours depending upon specific deadlines.

The City of Gainesville:

Gainesville, home to the University of Florida, is ranked #1 best city to move to in Florida by USA Today. Centrally located in North Florida, it offers a blend of small-town charm and big-city amenities, with close proximity to major airports, family entertainment, and some of the best beaches in the world. Known for its beautiful landscapes and urban forest, Gainesville is a hidden gem that provides year-round outdoor activities, award-winning college sports, and a rich cultural scene. The University of Florida and UF Health are the leading employers in the area, making Gainesville an excellent place to work and raise a family. Learn more about Florida's premiere health system, UF Health, and the advantages of living in Gainesville at UF Health Destination.

Expected Salary:

The annual salary ranges between $105,000 - $110,000 and is commensurate with education and experience.

At the University of Florida, we are committed to the well-being and professional growth of our employees. Our benefits package is designed to support your health, work-life balance, and financial security:

Generous Paid Leave: Enjoy 22 days of paid vacation, 13 days of paid sick leave, 11 paid Holidays, and 8 weeks of paid parental leave.

Individual and Family Health Insurance Benefits

State of Florida Retirement Plan Options

State of Florida Basic Life Insurance

Public Service Loan Forgiveness Eligible Employer

Professional Development Opportunities

Wellness Programs available to employees

For more details on our comprehensive benefits, visit UF Benefits.

Required Qualifications:

Master's degree in an appropriate area and two years of relevant experience; or a bachelor's degree in an appropriate area and four years of relevant experience.

Preferred

Master's in Healthcare Administration (MHA), Business Administration (MBA), Public Health (MPH), or related field

Progressive leadership experience in healthcare operations, physician workforce management, or academic medicine

Expertise in complex clinical scheduling and provider workforce planning in a multi-site, 24/7 environment

Experience managing physician, APP, PRN, and/or locum tenens workforce operations

Strong analytical skills with experience in workforce data, productivity metrics, and operational reporting

Proven ability to lead staff, manage teams, and oversee operational programs

Experience collaborating with physician leadership and senior executives

Knowledge of emergency medicine, acute care operations, or similar high-acuity clinical environments

Familiarity with workforce management systems, EMRs, and reporting/analytics tools

Demonstrated ability to lead process improvement, change initiatives, and operational optimization efforts

Special Instructions to Applicants:

To be considered, candidates must submit the following documents:

• A cover letter detailing relevant experience and qualifications.
• A current resume/CV.

For questions, please reach out to EM-Careers@ufl.edu

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No

 

Applications Close: 18 October 2026

To apply, visit https://explore.jobs.ufl.edu/en-us/job/541373

Our Commitment:
The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.









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