Research Administrator 2, Emergency Medicine (Hybrid Opportunity)

Please note that this position will be based on the Stanford campus and is a hybrid role (working on-site 3 days), subject to operational needs.

Be part of a growing, mission-driven finance team dedicated to advancing the future of emergency medicine. The Department of Emergency Medicine at Stanford University School of Medicine is seeking a Research Administrator 2 to work under minimal supervision to manage the proposal preparation and/or post award activities on grants, contracts, program projects, and federal grants, both routine and complex.

Core Duties:

• Participate with principal investigator in the preparation of theadministrative components of proposals within parameters of sponsoredand non-sponsored research guidelines. Oversee and communicatesubmission process, both paper and electronic; review documents forcompleteness and compliance.

• Develop, prepare, and finalize project budgets, and providebudget justification.

• Serve as liaison and active partner between principalinvestigators, Office of Sponsored Research, research groups, and otherdepartments; respond to sponsor inquiries.

• Collaborate with Office of Sponsored Research to ensure awardsare set up properly and cost-sharing requirements are fulfilled;initiate cost transfers.

• Review and approve expenditures, advise on post award spendingand commitment activity, and oversee compliance related to fund andrevenue.

• Develop and communicate reports supporting project status; createeffective forecasting and decision aides.

• Participate in contract closeout process; submit final reportsand certificates. Compile information and documents needed for auditinquiries.

• Understand, apply, and advise on university and governmentpolicies for projects.

• Serve as a resource on subject area and overall technicalresource to principal investigator and other university staff.

• Participate in and contribute to process improvements. Lead otherstaff in group projects

• May participate as a mentor and provide cross-training asneeded.

Minimum Education andExperience

Bachelor’s degree and three years of job-related experience, orcombination of education and relevant experience.

Knowledge, Skills and Abilities:

• Basic knowledge of governmental regulations.

• Ability to understand, interpret, and communicate policies andprocedures.

• Excellent oral, written, and communication skills.

• Excellent analytical skills; demonstrated proficiency in Exceland web-based tools.

• Strong accounting skills; knowledge of accountingprinciples.

• Ability to complete Cardinal Research Administration FoundationalTraining (CRAFT) I and II within first year in role.

• Knowledge of procurement needs, including sole-sourcing, costanalyses, vendor requirements, and small business reporting.

• Knowledge of property management requirements related to Stanfordor non-Stanford title of equipment and fabrications.

• Competency in project management.

• Extreme attention to detail.

• Ability to work well independently, but also to seek or offerassistance when needed.

• Ability to review a proposal or manage a project withunderstanding of the overall scope and goal of each sponsoredproject.

• Excellent time management and organizational skills.

Certificates and Licenses Required

Cardinal Research Administration Foundational Training (CRAFT) I andII must be completed to remain in this position.

Certified Accountant or Auditor or similar credential desired.