Senior Staff Assistant, External Scholarships and Undergraduate Research Center

Category:: Professional
Subscribe::
Department:: Undergraduate Research & External Scholarships
Locations:: Binghamton, NY
Posted:: Aug 7, 2026
Closes:: Open Until Filled
Type:: Full-time
Ref. No.:: 05001
Position ID:: 203474
About Binghamton University:

Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive.

Working at Binghamton University is more than about having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success.

Binghamton merges rigorous academics, distinguished faculty who value cutting-edge, and community-engaged research, teaching and service, exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. Our high-achieving student body represents diverse experiences from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service.

We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities.

Job Description:

Budget Title: Senior Staff Assistant (SL-3)

Salary: $57,151 - $60,000

The External Scholarships and Undergraduate Research Center seeks a Senior Staff Assistant to provide critical operational and programmatic support to the office's undergraduate research program coordination, fellowship and undergraduate research advising, campus outreach, marketing and communications, and Accessibility compliance. The successful candidate will collaborate with campus partners to ensure high-quality service and program delivery for all of ESURC's constituents.

The External Scholarships and Undergraduate Research Center develops, recognizes, and awards undergraduate research; promotes and assists students with locating and applying for external scholarships; and provides outreach and advising to undergraduate students, faculty, and the broader campus community. These objectives lay the foundations for providing a transformative learning community that prepares students for advanced education, careers, and purposeful living.

The successful candidate will be responsible for:

• Program Coordination, BUPNUR Summer and Spring programs:
  • Management of faculty recruitment, student recruitment, and student applications for Spring and Summer BUPNUR program cycles
  • Management of BUPNUR student stipends, faculty evaluations, and surveys
  • Manage BUPNUR budget and financial transfers
  • Assist, as needed, with stipend distribution
  • Development of faculty and student stories and outcomes to be shared with external and campus audiences
  • Coordinate management of program's promotional resources and other promotional activities
  • Data management and Assessment of the program's outcomes for grant proposals, donors and reports
  • Represent BUPNUR and Binghamton at undergraduate research conferences and workshops as needed/desired
• ESURC Office Staff Support:
  • Lead Accessibility compliance
  • Lead office marketing and communications coordination
  • Assist at Summer Orientations and Admitted Student Open Houses
  • Contribute to ESURC office's positive work environment of inclusion and mutual support
  • Maintain professional standards of behavior, appearance, and ethics in the office and when representing the office
  • Provide assistance with strategic planning
  • Maintain contacts with campus offices to support initiatives and working collegially with all constituents and relevant parties within and outside of the university
• UG Research Advising and Student/Faculty Outreach
  • Provide 4-6 hours/week of scheduled undergraduate research advising each semester
  • Conduct presentations, info sessions, and outreach on behalf of the office as needed
• UG Research Assessment, Reporting, Marketing
  • Contribute to ESURC Weave Reporting and a new Annual Undergraduate Research Report
  • Contribute to new story-telling initiatives around UG research and creative activity
• Awards Selection Coordination
  • Provide coordination for Chancellor's, President's, and Provost's Awards nomination processes and selection committees
  • Coordinate President's Awards Luncheon
  • Serve on evaluation committee for URA and UCPF awards

Requirements:

• Bachelor's degree
• 2+ years experience in higher education administrative offices
• Demonstrated competency working in Google, Microsoft, Canva, and Adobe software suites
• Demonstrated commitment to and technical proficiency in meeting accessibility standards
• Ability to effectively, professionally, and tactfully interact and communicate, both orally and in writing, with a diverse community of students, faculty, staff, and the public
• Effective organization skills and attention to detail

Preferred:

• Experience in an Academic Affairs administrative office
• Experience with undergraduate research (personal or professional)
• Familiarity with national fellowships and scholarships
• Experience with records and database management
• Experience with student advising

Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that Binghamton University is not an E-Verify employer.

Additional Information:

Offers of employment will be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov

Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/

Cover letters may be addressed "To the Search Committee."

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:
https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html

Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.

Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact the ADA Coordinator by completing the Reasonable Accommodation Request Form.

Application Instructions:

All applicants must apply via Interview Exchange: http://binghamton.interviewexchange.com/candapply.jsp?JOBID=203474

Deadline for Internal Applicants: August 21, 2026

Deadline for External Applicants: Open until filled

Review of applications will begin immediately and continue until the vacancy is filled.

Please submit:

1. Resume,
2. Cover letter, and
3. Contact information for three professional references

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents: http://binghamton.interviewexchange.com/login.jsp.