Grant Administrator 1, College of Arts and Sciences, Hybrid

Current UC employees must apply internally via SuccessFactors

Next Lives at the University of Cincinnati

Founded in 1819, the University of Cincinnati ranks among the nation’s best urban public research universities. Home to more than 53,600 students, 12,000 faculty and staff, and over 360,000 living alumni, UC, a Carnegie 1 institution, combines research prowess with a physical setting The New York Times has called “the most ambitious campus design program in the country." UC's momentum has never been stronger as the anchor of the Cincinnati Innovation District, the oldest cooperative education (co-op) program in the country with students earning $94 million annually through paid experiences, an academic health system, and as a member of the Big 12 Conference. The university contributes $10.6 billion in economic impact to the city and $22.7 billion to the state of Ohio. At UC, next is all of us. Learn more at uc.edu.

UC is a mission-driven organization where we are committed to student success and positively transforming the community through scholarship and service. We thrive on innovation, making an impact, and fostering an environment where staff and faculty are key contributors to UC’s success.

Job Overview

The University of Cincinnati is seeking a detail-oriented and collaborative Grant Administrator 1 (Post Award) to support the financial administration of externally sponsored projects within the Natural Sciences division. Under the direction of the Business Manager and in partnership with faculty, researchers, and university stakeholders, this position is responsible for the day-to-day post-award financial management of grants, contracts, and other sponsored funding.

The Grant Administrator 1 will assist in ensuring compliance with university policies and sponsor requirements while providing exceptional customer service and financial guidance to principal investigators and research teams. This role offers an excellent opportunity for candidates interested in developing expertise in sponsored project administration and research finance.

Following completion of training, this position is eligible for a hybrid work arrangement (3 days on campus and 2 days remote) for employees residing in Ohio, Kentucky, or Indiana. Employees must reside within reasonable commuting distance of the UC Uptown Campus and be available to report to campus as needed. Remote work arrangements are subject to change in accordance with university policies.

Essential Functions

• Provide post-award financial support for federal, state, foundation, industry, and other externally sponsored awards.
• Assist faculty, research staff, and departmental personnel with processing and monitoring grant-related financial transactions, including purchasing, travel, payroll, and cost transfers.
• Review sponsored project expenditures to ensure compliance with sponsor regulations, university policies, and applicable federal, state, and local requirements.
• Monitor award budgets and spending activity to help ensure project expenditures align with award objectives and available funding.
• Communicate regularly with principal investigators and research staff regarding sponsored project balances, expenditures, deadlines, and compliance requirements.
• Prepare financial reports, analyses, and other ad hoc reporting as requested by management and departmental leadership.
• Collaborate with university offices including Sponsored Research Services, Research Finance, Human Resources, Procurement, and Accounting to resolve award-related issues and ensure compliance.
• Assist with effort certification, award closeout activities, financial reconciliations, and other post-award administrative processes.
• Demonstrate working knowledge of grant administration principles, sponsored project lifecycle activities, and university financial systems.
• Maintain accurate records and documentation in accordance with sponsor and university requirements.
• Follow established procedures and guidelines to complete assigned responsibilities with accuracy and attention to detail.
• Perform related duties based on departmental and organizational needs. This job description may be modified at any time.

Required Education

• Bachelor's Degree.
• Five (5) years of relevant education, experience and/or other specialized training can fulfill minimum education and experience requirements

Required Experience

One (1) year grant and/or finance-related experience.

Additional Qualifications Considered

• Experience supporting post-award grant administration in a higher education, healthcare, research, or nonprofit environment.
• Knowledge of federal grant regulations, Uniform Guidance, and sponsored project compliance requirements.
• Experience interpreting and applying sponsor and institutional policies.
• Strong analytical, organizational, and problem-solving skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated ability to work independently while contributing effectively within a collaborative team environment.
• Proficiency with Microsoft Office applications, particularly Excel.
• Experience with enterprise financial or research administration systems is preferred.

Application Process Information

Interested and qualified applicants must apply online and include a current resume.

All certifications and other documentation can be uploaded using the Additional Documents section in the application.

Applications without a resume will not be considered for the position.

Candidates must have valid authorization to work in the U.S. without the need for employer sponsorship. This position does not support visa or residency sponsorship.

Physical Requirements/Work Environment

Office environment/no specific unusual physical or environmental demands.

Compensation and Benefits

UC offers an exceptional benefits package designed to support your well-being, financial security, and work-life balance. (UC Benefits) Eligibility may vary by position and FTE status. Highlights include:

Salary/Hourly Pay Rate Information: Competitive salary of $58,000 dependent on the candidate's qualification and experience.

Comprehensive Tuition Remission

UC provides tuition remission for you and your eligible dependents, covering tuition costs for nearly all undergraduate and graduate programs offered by the university.

Robust Retirement Plans

As a UC employee, you won’t contribute to Social Security (except Medicare). Instead, you’ll choose between state pension plans (OPERS, STRS) or an Alternative Retirement Plan (ARP), with UC contributing 14–18% of your salary based on position.

Real Work-Life Balance

UC prioritizes work-life balance with a generous time-off policy, including:

Vacation and sick time

11 paid holidays and additional end-of-year paid time off (Winter Season Days)

6 weeks of paid parental leave for new parents

Additional Benefits Include:

Competitive salary of up to $58,000 dependent on the candidate's qualification and experience.Comprehensive health coverage (medical, dental, vision, prescription)Flexible spending accounts & wellness programsProfessional development & mentorship opportunities

To learn more about why UC is a great place to work, please visit our Careers Page.

UC is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. Click here for a list of acceptable documents.

Important: To apply you must create a profile and submit a complete job application through the UC applicant portal. We are unable to consider “easy apply” applications submitted via other websites. For questions about the UC recruiting process or to request accommodations with the application, please contact UC HR at jobs@uc.edu.

Equal Opportunity Employer. Building a workplace where all qualified applicants will receive consideration for employment, including Individuals with Disabilities and Protected Veterans.

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