Office Assistant III

Employer: Michigan State University
Location: East Lansing, Michigan, United States

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Employment Type: Full Time
Institution Type: Four-Year Institution

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Job Details

Office Assistant III

East Lansing, Michigan, United States

Communication Arts And Sciences Dean 10010158

Area of Interest: Office/Clerical Support Full Time/Part Time: Full Time (90-100%) Group: Clerical Technical- CT Union/Non-Union: Union

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Support Staff

Opening on: Mar 12 2025 Closing at: Mar 25 2025 - 23:55 EDT

Salary Commensurate with Experience

College Of Communication Arts Sciences 1027077Add to favoritesFavorited View favoritesPosition Summary

ComArtSci seeks a highly motivated, detail-oriented, organized, and professional office assistant to join its fast-paced Academic and Student Affairs Office. This is an exciting opportunity to play a vital role in the day-to-day administrative and functional operations of the office. This position will have working hours of 8-5pm Monday through Friday.

As Office Assistant, you will serve as administrative and clerical support for the Academic and Student Affairs Office within the College of Communication Arts and Sciences. This position will support the Directors and Office Coordinator in administering, maintaining, processing, monitoring, reconciling, etc. student records of ~4,800 undergraduate students. Additionally, this position will serve in a forward-facing position greeting students, family, and various stakeholders who interface with our office as well as support the execution of events, communication strategies, training and professional development, etc. as well as organize and assist with regularized office procedures as required. Strong organizational skills, multitasking abilities, communication skills, technology skills, ability to work independently, etc. High proficiency in Microsoft Office package (e.g., excel, outlook, word), Google Drive package (e.g., google sheets), Campus Solutions; novice proficiency with Calendly and Qualtrics.

Minimum Requirements

Knowledge normally acquired through a high school education; three to five years of related and progressively more responsible or expansive work experience in word processing, spreadsheet, database and/or desktop publishing software; presentation and webpage software; typing and filing; maintaining accounting ledgers; may require knowledge of technical or medical terminology and/or technical knowledge or training related to the field of employment; or an equivalent combination of education and experience.

Desired Qualifications

Strong organizational skills, multitasking abilities, communication skills, and technology skills
Ability to work independently
High proficiency in Microsoft Office package (e.g., excel, outlook, word) and Google Drive package (e.g., google sheets)
Experience with Campus Solutions
Novice proficiency with Calendly and Qualtrics.
Experience in an academic and student affairs office
Experience in a high-volume office setting
Event coordination experience

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Resume
Cover letter addressing the extent of your administrative and clerical support experience and why you feel this would be a good career choice for you.

Work Hours

STANDARD 8-5

Website

COMARTSCI.MSU.EDU

Bidding eligibility ends March 18, 2025, 11:55 PM

Organization

Working at Michigan State University

Spartans work every day to advance the common good in uncommon ways.

Together, we tackle some of the world’s toughest problems to find solutions that make life better—from alternative energy to better food safety to breakthrough medical and environmental applications achieved through rare isotope research.

We teach. We explore and we discover. We collaborate and lead. We innovate, inspire, and empower. We achieve our potential and create circumstances that help our students and others achieve theirs.

We're good at it, and we've been at it for more than 150 years.

The nation’s pioneer land-grant university, MSU began as a bold experiment that democratized higher education and helped bring science and innovation into everyday life. The revolutionary concept became a model for the nation.

Today, MSU is one of the top research universities in the world—on one of the biggest, greenest campuses in the nation. Home to nationally ranked and recognized academic, residential college, and service-learning programs, we’re a diverse community of dedicated students and scholars, athletes and artists, scientists and leaders.

In ways both practical and profound, we work to create a stronger, more sustainable, and more hopeful future for all.

Top Distinctions

U.S. News & World Report ranks MSU

29th among the nation’s public universities
First in the nation for 19 years for graduate programs in elementary and secondary education
First in the nation for graduate programs in nuclear physics and industrial and organizational psychology
First in the nation for undergraduate program in supply chain

Recognized for 11 consecutive years as one of the top 100 universities in the world by Shanghai Jiao Tong University in its annual Academic Ranking of World Universities

Ranks 46th among public universities for in-state students in Kiplinger’s 2013 edition of Best Values in Public Colleges

Silver rating from the Association for the Advancement of Sustainability in Higher Education’s STARS program, which measures and encourages sustainability in education and research; operations; and planning, administration, and engagement

Member of the prestigious 62-member Association of American Universities

Only university in the country with on-campus medical schools graduating allopathic (MD) and osteopathic (DO) physicians, and veterinarians (DVMs)

Among the largest single-campus residence hall system in the country with 27 halls in five neighborhoods and two apartment villages.