Intermediate Clerk II-Human Resources

Pasadena City College


Salary: $52,004.76 - $57,335.40 AnnuallyCFT-36

Job Type: Full-Time

Job Number: 07628

Location: Pasadena, CA

Department: Human Resources

Closing: 3/28/2025 11:59 PM Pacific




Under general supervision, the Intermediate Clerk II in the Office of Human Resources plays a vital role in providing technical and administrative support to HR Benefits and operations. This position is responsible for performing complex clerical duties that require a thorough understanding of policies, procedures, and compliance requirements. Key responsibilities include processing employee records, managing confidential documents, assisting with tasks, coordinating HR communications, and maintaining data integrity within HR systems.

As the primary clerical support for the HR office, the incumbent must exercise independent judgment and discretion, ensuring accuracy in handling sensitive personnel information. The role requires the ability to prioritize tasks, manage workflow efficiently, and provide responsive support to employees, the public, and HR staff.



EXAMPLE OF ESSENTIAL DUTIES:
1. Establishes priorities and performs all the clerical tasks and services related to an office or function.
2. Maintains records; files and retrieves.
3. Gives information on an aspect of a complex matter orally and in writing; contacts various individuals and groups to facilitate communications.
4. Compiles data from a variety of standardized sources and makes list, reports, or tabulations.
5. Checks data for completeness and for compliance with criteria.
6. Operates office equipment such as typewriters, duplicators, calculators, telephones, and word processors.
7. Enters and retrieves data from computer.
8. May supervise clerical and student assistants or help them follow policies and procedures.
9. At the request of a supervisor, shall perform a variety of unscheduled duties normally and traditionally performed by an Intermediate Clerk.



MINIMUM QUALIFICATIONS:

• Graduation from high school and two years of general clerical experience.

KNOWLEDGE AND ABILITIES:

• Knowledge of office methods and procedures.
• Ability to learn to follow a variety of procedures of above-average difficulty, to type with accuracy and produce letters and reports with reasonable speed, to learn to operate business machines, to communicate orally and in writing, to spell correctly and use good English grammar, to keep information and materials confidential, to work effectively with others, to work in a multi-ethnic environment, to function without constant direct supervision, and to handle heavy public contact.

PHYSICAL ABILITIES
Seeing to inspect written documents, communicate with District staff, sitting for extended periods of time, bending, kneeling and reaching to retrieve and file records, and dexterity of hands and fingers to operate a keyboard and other office equipment.

CORE COMPETENCIES: The District has identified the following essential skills and attributes needed for success in this position.

Clerical Skills

Adaptability

Attention to Detail

Organizational Skills

Communication Skills

Teamwork

Problem Solving

Initiative

SALARY RANGE
CFT-36


APPLICATION AND SELECTION PROCESS

Pasadena City College (PCC) utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. Job postings will not be reopened due to failure to submit an application before the closing date for any reason. You can apply for a position from any computer with Internet access. Please keep in mind the following:

• If you do not follow the process or your application/resume is incomplete, your information will not be processed.
• If you need to update any submitted information, you will need to reapply in full. When HR sees duplicate applications, we archive the oldest and the most recent application and materials are considered.
• The selection advisory committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview.
• While the acceptance of the application packet is done through PCC's Applicant Tracking System (ATS), all hiring decisions are made by a hiring committee.
• Once applications are submitted, they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance with your application, please refer to the application guide or you may contact NeoEd Customer Support at 855-524-5627. Customer Support is available Monday - Friday, 6 a.m. - 6 p.m. (PST).

All materials listed below may be required for your application packet to be considered complete:

1. Resume or Curriculum Vitae
2. Cover Letter

After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.

ADDITIONAL INFORMATION

• Successful applicants must provide proof of eligibility to work in the United States.
• Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
• Pasadena Area Community College District will not sponsor any visa applications.
• Applicants must be available for interviews at Pasadena City College at no cost to the District.
• Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at (626) 585-7388.
• The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
• Crime awareness and campus security information are available from Campus Police. (Public Law 101-542).
• The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.
• An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Office of Human Resources.

PASADENA AREA COMMUNITY COLLEGE DISTRICT
Equal Opportunity, Title IX, Section 504 Employer



To apply, please visit https://www.schooljobs.com/careers/pasadenaedu/classified/jobs/4857711/intermediate-clerk-ii-human-resources




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