Executive Assistant
- Employer
- Washington and Lee University
- Location
- Lexington
View more categoriesView less categories
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Executive Assistant
Job Description:
The Executive Assistant reports to the Dean of the Law School and performs a wide variety of administrative responsibilities in support of the Dean's office. The Executive Assistant focuses on business and administrative transactions, such as processing the hiring of full-time and adjunct faculty; performing deans' office bookkeeping functions, managing the teaching evaluation process; overseeing law journal budgets, invoices and deposits; assisting the deans' office with travel funding and requests; coordinating events, including a welcome back event, Field Day, and annual lectures, among others. Works in partnership with the other administrative positions in the deans' office to ensure synergy, cross-training, and collaboration.
Washington and Lee University actively promotes a dynamic and welcoming environment that allows students and employees of multiple backgrounds and perspectives to learn, work, and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise.
Essential Functions:
- Provides back-up administrative assistance for the dean and limited administrative support for the associate dean for academic affairs and assistant dean for finance and administration.
- In conjunction with the dean's executive assistant, coordinates office processes for deans' suite. Prioritizes incoming issues and concerns to determine appropriate response or action. Proactively gathers information to assist in determining response.
- Assists in developing, preparing, and logistics for yearly deans' office events, including: a welcome back event, Field Day and annual lectures. Organizes and prepares itineraries and visits for special guests, and submits reimbursements for speakers/visitors to ensure high quality experience for every visitor to W&L Law. Proactively works in partnership with the dean, associate/assistant deans, and the other executive assistant to monitor and track recurring faculty programs.
- Reconciles credit card transactions for deans' office.
- Manages all faculty processes in Workday such as hiring, promotion, phased retirement, activity pay and re-appointment for full-time faculty. Compiles and shares relevant data with the dean, associate dean for academic affairs, and assistant dean for finance and administration.
- Manages and administers student evaluation process.
- Oversees and manages the hiring and onboarding of all adjunct faculty.
- Works with the assistant dean of finance and administration on law school journal budgets, invoices, and payments, as well as various tasks related to the physical law school space.
- Handles various events and related tasks for dean's office, including coordinating catering, vendors, and facilities.
- Assists with special projects and other related duties as assigned.
Work Schedule: 8:30 am - 4:30 pm. This position works 35 hours per week.
Minimum Qualifications:
- Must have significant experience in an administrative support role or a combination of education and experience that provides a similar skillset. A bachelor's degree is preferred.
- Proficiency in Microsoft Office Suite, Mac/Apple systems, Adobe Acrobat, Workday, or other comparable applications.
- Ability to maintain strict confidentiality and professionalism.
- Ability to work independently, efficiently, accurately, and with great attention to detail.
- Ability to communicate effectively, both orally and in writing, with community members, alumni, and guests.
- Effectively and efficiently handles multiple/simultaneous tasks and projects.
- Must have the ability to exercise good judgment in a variety of situations and exhibit excellent interpersonal and organizational skills.
Application Materials: Review of applications will begin immediately and continue until the position is filled. Please upload a resume and cover letter in your application. You will be asked to provide names and contact information for three professional references.
Position Type:
Non-Exempt, Full Time, Benefit Eligible
Minimum Pay:
$27.21 - Pay Commensurate with Experience
To apply, visit: https://wlu.wd5.myworkdayjobs.com/en-US/WLUCareers/job/Lexington-VA/Executive-Assistant_R1218
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Organization
About W&L
Washington and Lee University is a nationally ranked, private liberal arts institution located in Lexington, Virginia. W&L integrates the rigorous inquiry and critical thinking of a liberal arts curriculum with nationally accredited undergraduate programs in business and journalism, and a graduate School of Law. Our academic units are strengthened by meaningful collaborations, all in the service of the university’s mission.
With an undergraduate enrollment of approximately 1,860, our small size enables students to find mentors and develop personal relationships across campus. W&L is committed to institutional citizenship. We regard liberal arts education as an important public good, of value not only to our students and alumni, but also to the larger communities in which we live.
Our Mission
W&L provides a liberal arts education that develops students’ capacity to think freely, critically, and humanely and to conduct themselves with honor, integrity, and civility. Graduates will be prepared for lifelong learning, personal achievement, responsible leadership, service to others, and engaged citizenship in a global society.
Our Community
W&L is the ninth-oldest institution of higher education in the U.S. and is located in the scenic Shenandoah Valley. We are a modern university located on a beautiful and historically significant campus.
Our most valuable asset is the quality of our vibrant and welcoming community. Our faculty are devoted teachers and scholars who uphold the highest academic standards and take a personal interest in the lives of their students. Our staff takes pride in knowing that each individual makes important contributions to the success of the university. Our alumni are extraordinarily loyal and generous to their alma mater.
Washington and Lee is a welcoming, friendly, and mutually supportive community. Our students, faculty, and staff prize the trusting, respectful, and civil environment on our campus. We are united by our mission, diverse in our thinking, perspectives, and interests, and devoted to each other and to W&L. The university is committed to the recruitment, enrichment, and retention of faculty and staff who embody many experiences, backgrounds, points of view, and interests.
- Telephone
- 5404588355
- Location
-
204 W. Washington St
Lexington
VA
24450
United States
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