Job Title: Administrative Assistant for the School of Nursing
Location: SGSC - Douglas Campus (Main)
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 282902
About Us

Join our Team at South Georgia State College!

South Georgia State College is a residential state college of the University System of Georgia (USG).SGSC focuses on a core of strong teaching and personalized academic advising.It has a long and distinguished tradition of serving the people of Georgia.

Students pursue associate degrees in 20 programs of study, eight (5) bachelor¿s degrees programs which are transferrable to other institutions or prepare them for careers in a variety of fields and

South Georgia State College institution has given residents in South Georgia a chance to further their education since the early 1900s.

Location

Douglas Campus is located at 100 West College Park Drive| Douglas| GA | 31533

Waycross Campus is located at 2001 S. Georgia Pkwy| Waycross| GA |31503

Valdosta Entry Program is located at 1500 N. Patterson Street| Valdosta| GA |31698

Department Information

This position reports to the Dean, School of Nursing.

Job Summary

Provide administrative and clerical support to a department or unit.

Responsibilities

Reports and correspondence -
Gather information and prepares various reports and correspondence; researches and resolves issues; maintains records in the SON for Georgia Board of Nursing, National League for Nursing, Accreditation Commission for Education in Nursing (ACEN), and Southern Association of Colleges and Schools Commission on Colleges

Other job-related duties as assigned -
Performs all other related duties as assigned

Budget tracking and coordination -
Assist Dean, SON with management of the academic unit budget; provide budget tracking and coordination; completes departmental requisitions (DRs) and maintains Liability Insurance for nursing faculty and students as well as memberships in professional nursing organizations.

Administrative support duties -
Perform a variety of administrative support duties such as typing, filing, recordkeeping/data compilation/data entry, preparing and processing forms, calendar management and scheduling, processing incoming and outgoing mail, processing all applications for the SON programs, notifying nursing applicants of deficiencies in application documents and notifies them of acceptance or denial into the program, maintaining academic unit records of all meetings conducted; ordering textbooks and ancillary materials for instructors through SGSC bookstore; processing travel/expense vouchers, customer service, and supply inventory management.

Plan and coordinate projects and events -
Plan and coordinate projects, events, and special activities such as orientations, consultations, exam proctoring, Career Days, etc; coordinate classroom assignments and meetings with facilities management.

Specialized technical duties -
Perform specialized technical duties and coordinate processes; assist the webmaster with updates from the SON on the web page to reflect current and accurate information; assist students in the HESI A2 admission testing registration and pulls student reports for all nursing applicants; assist students in the process of applications for the National Council of State Boards of Nursing NCLEX-RN licensure examination, Cogent Criminal Background Checks, and Pearson-Vue Testing registration; operates various office machines such as photocopier, scanner, fax, and personal computer.

Maintain file systems -
Copy, compile, and maintain basic files systems for fiscal and academic records; enter and/or compute data using addition, subtraction, multiplication, and division; compare items against a standard

Development of data and databases -
Assist in the development and maintenance of data and databases.

Advise others -
Advise others on processes, procedures, and services; resolves policy related or procedural problems; assist faculty with student advisement, schedule entry into Banner during scheduled academic advisement, ROAR, SOAR

Review and verify documentation -
Review and verify documentation for completeness and compliance with policies and procedures

Required Qualifications

Educational Requirements
High School Diploma

Other Required Qualifications
Or, equivalent combination of education and experiences.

Required Experience
Two (2) years of related work experience.

Proposed Salary

$35,000 annual base salary plus benefits.

Knowledge, Skills, & Abilities

ABILITIES
Ability to maintain administrative, fiscal and academic records, some of which are confidential.

Ability to make routine arithmetical computations and tabulations accurately.

Ability to establish and maintain effective working relationships with institution officials, administrators, and employees.

Ability to exhibit a positive attitude and to deal with coworkers, students, faculty, staff users tactfully and courteously in order to maintain effective service-oriented relationships.

Ability to communicate effectively and follow oral and written instructions.

KNOWLEDGE
Considerable knowledge of business English, spelling, punctuation, and arithmetic.

Considerable knowledge of Microsoft Office software suite (Word, Excel, PowerPoint, Access) and Outlook.

Considerable knowledge of modern office practice, procedures, and equipment.

Considerable knowledge of web page building.

Knowledge of SGSC business procedures, methods and techniques.

Knowledge of computer software to include word processing, database, spreadsheet, and presentation.

Knowledge of automated SGSC systems and USG's systems and applications.

SKILLS
Considerable customer service skills.

Contact Information

For more information or questions about the job posting, please contact the Department of Human Resources at (912) 260-4377, or by email at hr@sgsc.edu.For technical support, please contact OneUSG Connect Support at (877) 251-2644, or by email at support@usg.edu.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Employment is contingent upon successful completion of a background check and demonstrating your eligibility for employment with South Georgia State College. Position may require credit check (if using PCard, working with cash, etc.).

Offers made are expressly subject to the applicable federal and state laws, to the statutes, rules, and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG).

The position requires completion of SGSC annual compliance training course such as State Business Transactions, Drug free Workplace, Anti-Harassment Policy, Introduction to Information Security, Workers Compensation, Motor Vehicle Policy, USG Ethics Policy, Conflict of Interests/Outside Activities Policy, Leave Procedures for Faculty and Staff, Georgia Open Records Act, Family Educational Rights and Privacy Act (FERPA), Contracts 101.

Must be able to perform duties and responsibilities with or without reasonable accommodation.

South Georgia State College is a Tobacco and Smoke-Free Community.

Equal Employment Opportunity

South Georgia State College provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, sexual orientation, gender identity or expression, national origin, religion, age, veteran status, political affiliation, or disability.

Individuals in need of reasonable accommodations under the Americans with Disabilities Act to participate in the search process should notify Human Resources: (912) 260-4376.

Other Information

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Other Information

South Georgia State College Mission

South Georgia State College, a state college of the University System of Georgia, is a multi-campus, student-centered institution offering high-quality associate and select baccalaureate degree programs. The institution provides innovative teaching and learning experiences, a rich array of student activities and athletic programs, access to unique ecological sites and residential options to create a supportive learning environment.

Background Check

• Standard