Administrative Support Associate II
- Employer
- University of Kentucky
- Location
- Lexington, KY
View more categoriesView less categories
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Administrative Support Associate II
Requisition Number:RE49470
Working Title:Academic Program and Administrative Coordinator
Department Name:81040:AGR ECONOMICS
Work Location:Lexington, KY
Grade Level:43
Salary Range:$19.18-30.68/hour
Type of Position:Staff
Position Time Status :Full-Time
Required Education:AA
Click here for more information about equivalencies::https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience:5 yrs
Required License/Registration/Certification:None.
Physical Requirements:lifting, pushing, or pulling of objects up to 50 lbs., sitting for long periods of time, etc
Shift:Monday – Friday; 8:00am – 5:00 pm.
Job Summary:The Martin-Gatton College of Agriculture, Food and Environment department of Agriculture Economics seeks an Academic Program and Administrative Coordinator. This position will involve managing student travel logistics, assisting with prospective student engagement and new student onboarding, supporting the chair with administrative and assessment tasks, and contributing to the general operations of the department. The ideal candidate will have a strong background in administrative support, excellent communication skills, and a commitment to fostering a positive experience for students at both the undergraduate and graduate levels.
Key Responsibilities:
Student Travel and Logistics Management
- Coordinate and arrange travel for undergraduate and graduate students attending conferences, events, and academic competitions.
- Ensure students understand and adhere to university travel policies and procedures.
- Manage travel expenses, documentations, and reimbursements via systems such as Concur and PRD.
- Organize and maintain all travel-related documents, receipts, and reports for auditing and compliance purposes.
- Act as the first point of contact for prospective students, providing program information and guidance on the application process.
- Assist with campus visits and communication with prospective students.
- Help with the preparation and processing of graduate assistant offer letters, orientation materials, and records in collaboration with the Director of Graduate Studies (DGS).
- Support the onboarding of new undergraduate and graduate students in coordination with the DUS and DGS.
- Assist in reviewing students’ academic progress and ensure compliance with curriculum and graduation requirements.
- Provide administrative assistance to DUS and DGS regarding curriculum updates and student advisement.
- Assist the Department Chair with administrative tasks, including organizing meetings, retreats, and special events.
- Take notes at departmental meetings and retreats and update the internal SharePoint site.
- Maintain departmental correspondence and files, ensuring accessibility and confidentiality.
- Serve as the department liaison with other university units and external organizations.
Data Collection and Reporting
- Oversee surveys of students, alumni, and other stakeholders to collect feedback and performance data.
- Assist in analyzing data for departmental assessment and program review, tracking key performance indicators (KPIs).
- Support faculty and leadership with data gathering for accreditation and reporting purposes.
- Help the Department Chair with day-to-day administrative tasks and reporting requirements for the College and University.
- Advise on compliance with College and University governing policies and help ensure adherence across department activities.
- Bachelor’s degree or equivalent experience in administration, student services, or related field.
- Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with Concur, PRD, or similar systems.
- Excellent written and verbal communication skills, with the ability to interact effectively with students, faculty, and external stakeholders.
- Proficiency in data analysis skills.
- Knowledge of university policies and procedures is preferred but not required.
- Experience in higher education or a similar environment is highly desirable.
- Ability to work independently, take initiative, and collaborate in a team-oriented environment.
Does this position have supervisory responsibilities? :
No
Deadline to Apply:04/06/2025
Our University Community:We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Organization
Fast Facts
Location: Lexington, Ky.
Founded: 1865
Endowment: $1.1 billion
Budget: $3.5 billion
Research Grants and Contracts Awarded: $316.5 million
Library Holdings: 4.3 million volumes
Enrollment: 30,76
President: Dr. Eli Capilouto
Provost: Dr. David W. Blackwell
Executive Vice President for Finance and Administration: Dr. Eric Monday
Executive Vice President for Research: Dr. Lisa A. Cassis
Executive Vice President for Health Affairs: Dr. Mark F. Newman
About the University
Adjacent to downtown Lexington, UK is nestled in the scenic heart of the beautiful Bluegrass Region of Kentucky. UK's campus covers more than 814 acres, with more than 30,700 students and 13,500 full-time employees, including nearly 2,400 full-time faculty and librarians.
Mission
The University of Kentucky is a public, land grant university dedicated to improving people's lives through excellence in education, research and creative work, service, and health care. As Kentucky's flagship institution, the University plays a critical leadership role by promoting diversity, inclusion, economic development, and human well-being.
Our Guiding Principles
The University is driven by the promise it has made to Kentucky, one that honors its land-grant mission and a heritage honed through 150 years of service to the Commonwealth of Kentucky. Six principles guide our efforts. They are: creating a vibrant undergraduate learning community, advancing a high-quality graduate and professional education portfolio, cultivating a robust research environment, developing a strong and sustainable UK infrastructure, fostering a positive work environment for faculty and staff, and ensuring a meaningful impact on the Commonwealth and the community.
Employment/Benefits
As Central Kentucky's largest employer, the University of Kentucky supports the recruitment and retention of unparalleled talent - individuals who inspire learning, teaching, service and healing through innovation in work solutions, initiatives, policies and programs. Impressive benefits at the University include an excellent retirement package, with an employer match that doubles the employee's contribution, a dynamic work-life program to assist employees in balancing their work with their personal lives, a wellness program to protect, maintain and promote the health of employees, and a strategic plan that nurtures diversity of thought, culture, gender and ethnicity. For more information regarding benefits, visit http://www.uky.edu/hr/benefits.
Research
In fiscal year 2016, the University of Kentucky was awarded $316.5 million in external grants and contracts. UK is one of only eight universities across the country with the full range of undergraduate, graduate, professional and medical programs on one contiguous campus, leading to groundbreaking discoveries and unique cross-disciplinary research and scholarship. Moreover, UK is currently one of only 22 public institutions with a trifecta of federal designations of excellence in research: for aging, in cancer and in translational science. A new $265 million research facility, due to open in 2018, will bring together clinicians, scientists and scholars from across UK’s campus to reduce health gaps in Kentucky. These health gaps include cancer, cardiovascular disease & stroke, diabetes & obesity, substance abuse, and neuroscience & aging.
Research at UK is a dynamic enterprise encompassing both traditional scholarship and emerging technologies. UK is one of eight universities in the U.S. that has well-established programs in agriculture, engineering, medicine and pharmacy on a single campus, leading to groundbreaking discoveries and unique interdisciplinary collaboration.
In 2013, the UK Markey Cancer Center announced its designation as a National Cancer Center by the National Cancer Institute. This designation places UK among an elite group of 22 research universities that can boast the "Triple Crown" of federal research awards: NCI designation, the Clinical Translational Sciences Award, and a federally supported Alzheimer's Disease Center.
UK HealthCare
UK HealthCare has strategically developed an incredible capacity to serve the Commonwealth through its state-of-the-art patient care pavilion and emergency rooms, advanced biomedical and biological research, and a network of affiliate health care agencies throughout Kentucky. Passion for people and a vision for the "medical campus of the future" have inspired leading physicians and researchers from across the United States to join UK. Their research agenda is balanced with outreach to affiliated and partner hospitals, so Kentucky families can receive high-quality health care at home and travel to Lexington for only the most advanced, complex medical care and procedures.
Living in the Bluegrass
Ranked as one of the nation's best places to live and work, Lexington offers many diverse educational, cultural and commercial opportunities. With a population of more than 314,000 people, Lexington supports cultural attractions such as opera, ballet, theater and musical events. Surrounded by rolling hills and horse farms, the Bluegrass Region is known for its natural beauty. For more information: http://www.uky.edu/hr/employment/working-uk/life-in-lexington.
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