Administrative Services Administrator 3🔍Dean of Research, Stanford, California, United StatesNew📁Administration📅5 days ago Post Date📅106077 Requisition #SCHOOL/UNIT DESCRIPTION:
The Office of the Vice Provost and Dean of Research (VPDOR) provides guidance and support to facilitate, nurture and safeguard a thriving research ecosystem at Stanford. To this end, the VPDOR assumes dual roles. As Cognizant Dean for the independent academic units, the VPDOR oversees the program scope and resources for the fifteen multi-disciplinary and independent laboratories, centers, and institutes which operate outside of the schools’ boundaries. As Vice Provost and the University’s Chief Research Officer, the VPDOR recommends and promulgates new policy and oversees its implementation; Develop strategic roadmap for system improvements and development with the Director and University IT, work with UIT to implement strategies, system updates and provide trouble-ticket responses. Manages the mission-support offices that provide services of research compliance and administration, health and safety, and technology transfer to Stanford’s research enterprise; advises the President and Provost in a broad array of academic issues pertaining to and beyond research.

Our VPDoR Diversity Journey:

We create a hub of innovation through the power of diversity of disciplines and people.We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community. We promote a culture of belonging, equity, and safety.We embed these values in excellence of education, research, and operation.

POSITION SUMMARY:
This position will serve as a first point-of-contact for investigators seeking assistance in performing disclosures or COI-related policy guidance. Serving in collaboration with the Stanford COI Director, the position will distribute reminders, instructions, and other materials in preparation for annual disclosure cycles, conduct assessments of outside activity disclosures and prepare administrative actions as directed by university policies and procedures. The position will ensure timely review of research-related activities and relationships, and management of conflicts of interest in compliance with regulations and policies. The position serves as a primary point-of-contact for investigators seeking consultation on research integrity-related matters, working together with faculty and staff to institute a culture for the responsible conduct of research.

CORE DUTIES:

Collaborates with the Director of COI/COC in communicating with stakeholders on COI documentation and management, disclosure reporting, and other related compliance activities.Prepares information packets for committee review and communicates outcomes of review with key stakeholdersAssists system administrators and compliance officials throughout the University in routine data management, reporting, and maintenance, and other activities as necessary.Develops administrative management strategies and prepares management plans as recommended or delegated by the COI committeeActively engages in monitoring and oversight of COI managementConducts self in a manner that is congruent with cultural diversity, equity, and inclusion principles.

MINIMUM REQUIREMENTS:
Education & Experience:
Bachelor’s degree and eight years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

Excellent planning and organizational skills.Excellent interpersonal, written and oral communication skills.Strong analytical and problem solving skills Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.Demonstrated experience working independently and as part of a team.Strong knowledge of industry standards and regulatory requirements.Strong subject matter expertise in research administration in higher education institutionsDemonstrated experience in service design and/or instructional designKnowledge of software development cycle strongly preferred

Certifications and Licenses:
CRA preferred but not required

PHYSICAL REQUIREMENTS*:

Constantly perform desk-based computer tasks.Frequently sitting.Occasionally stand/walk, reach/work above shoulders, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 10 pounds;Rarely twist/bend/stoop/squat, sort/file paperwork or parts, lift/carry/push/pull objects that weigh 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

Occasionally work evenings and weekends.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate.

The expected pay range for this position is $111,606 to $156,968 per annum for remote positions.
The expected pay range for this position is $153,748 to $190,812 per annum for hybrid positions.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate including but not limited to geographic location, knowledge, skills and abilities, relevant education, depth and breadth of experience, performance; as well as other business and organization needs such as (but not limited to) the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the unit, department and reporting relationships.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.A caring culture. We provide superb retirement plans, generous time-off, and family care resources.A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.Discovery and fun. Stroll through historic sculptures, trails, and museums.Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time
• Job Code: 4123
• Employee Status: Regular
• Grade: K
• Requisition ID: 106077
• Work Arrangement : Hybrid Eligible, Remote Eligible, On Site