Job Title: Academic Advising Coordinator
Location: Albany State Rec. Location
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 281179
About Us

Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.

Location

Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campus is located at 504 College Drive, Albany, GA 31705. The Human Resources office for both campuses is located on the West Campus in Building K, Suite 111.

Job Summary

The Coordinator of Academic Advising provides essential support to the Director of Advising in the development, implementation, and management of the academic advising program. This position is integral to organizing and coordinating various administrative and operational aspects related to academic advising, ensuring a seamless and efficient advising experience for students.

The Coordinator will collaborate closely with academic advisors, faculty, and other campus departments to enhance the student-centered advising model. This role involves providing administrative support to the Advising Center staff and students, assisting with data entry and process management, coordinating meetings and events, and maintaining the Advising Center's webpage. The Coordinator will also assist with room scheduling and other tasks as assigned.

This position requires some evening, weekend, and extended hour work at peak times during the academic season.

This position offers an excellent opportunity to contribute to the success of students through effective academic advising and to be part of a dynamic team within a thriving academic community.

Responsibilities

• Serves on committees as directed and attends appropriate professional meetings.

• Seamlessly transitions students from Advisor I to Advisor II or to their appropriate department and ensures students have an assigned advisor in Banner.

• Assists in the planning, development, and promotion of ongoing professional staff development, including teamwork, leadership, and communication skills.

• Supervises :student office staff as delegated by the director, including scheduling student workers, planning and implementing training, and managing regular staff meetings and communications to ensure full coverage of the advising center phone and front desk.

• Convenes campus-wide Academic Advisor meetings and manages the Academic Advising listserve.

• Assists in managing room reservations for advising activities and events.

• Provides administrative support, including data entry, managing advising schedules, budget and procurement forms, and maintaining accurate records.

• Maintains open communication with students, faculty, and staff and ensures an accurate point of contact list for each department.

• Completes all required training and professional development sessions sponsored through ASU.

• Responds to internal and external requests for information about the services of the Academic Advising Center, providing excellent customer service in a timely manner.

• Assists with the planning and delivery of orientation, advising events and workshops to engage students in their academic planning and progression.

• Supports the Director of Advising in preparing reports, assessments, and presentations related to advising outcomes and program effectiveness,

• Assists with scheduling and coordinating academic advising appointments and outreach efforts.

• Assists in managing advising communications, including newsletters, email campaigns, and web content.

• Fosters a culture of continuous improvement by staying informed on best practices and trends in academic advising.

• Organizes student-facing advising events.

• Serves as an administrator of the college's student success management technology platforms, supporting advising faculty and staff with entries, reports, and quality assurance.

• Serves as a design specialist within the advising department, maintaining the departmental website and creating departmental documents, guides, materials, and marketing materials.

• Connects students with appropriate academic and non-academic student services that promote their success.

• Performs other duties and special projects as assigned by the Director of Advising.

Required Qualifications

• Master's degree from an accredited institution in related field with one (1) year of related work experience.
  • Or: Bachelor's degree from an accredited institution with five {5} years of related work Experiences.

• Demonstrated confinement to academic advising as a key component of student success, as evidenced by prior experiences, letters of recommendations, and interview{s)

Preferred Qualifications

• Knowledge of institutions academic policies, student resources, and support services available to students.

• Experience with advising software such as Banner EAE Navigate, and DegreeWorks.

• 3-5 years of experience in academic advising or a similar role within a higher education setting.

Proposed Salary

Salary range is from $38,385 to $50,000

Contact Information

For more information or questions about a job posting, please contact the Office of Human Recourses at (229) 500-2026, or by email at hrasu@asurams.edu. For technical support, please call OneUSG Connect Support at (877) 251.2644, or by email at support@usg.edu.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

Excellence
We achieve outcomes of the highest quality, hold ourselves accountable to the highest standard and are committed to continuous improvement in University programs and services.

Respect
We are directed by tenets of ethics, treating other with courteous regard, and being civil in our interactions.

Community
We strive to build community and value a good mindset.

Teamwork
We seek partnerships within the University and community. We practice a supportive spirit that results in the implementation of plans, actions and shared results.

Learning
We cultivate a practice of global pedagogies in a learning environment.

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Albany State University.

Certain positions may also require the selected candidate to submit to or have:

* a credit check completed for "Positions of Trust" and/or approved departmental purchase card usage
* a motor vehicle report for positions that require driving an Albany State University vehicle
* a successful pre-employment drug test

Equal Employment Opportunity

Albany State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, working, and studying. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the ASU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the ASU community.

For questions or more detailed information regarding this policy please contact the Albany State University Office of Human Resources at (229) 500-2026. For individuals requiring disability-related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at 229-500-3442.