Organization
We are seeking a dedicated and detail-oriented assistant to support the Associate Dean of Undergraduate Programs, the Associate Dean of Graduate Programs, and the Senior Associate Dean for Faculty and Research Innovation at the Price College of Business, located on the beautiful OU-Norman campus. This role is key to providing top-notch support to our students and involves various administrative tasks. The position will require a person who can perform administrative tasks that must be completed efficiently and thoroughly while maintaining confidentiality and adhering to a fast-paced environment. Further this position requires the ability to handle confidential information with the utmost integrity and discretion and problem-solving skills with a proactive approach to resolving issues.

Essential Duties:

Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions.Answers questions, provides information, and handles complaints for internal and external customers.Updates office procedures for a more efficient operation when necessary.Establishes and maintains filing systems including confidential documents.Assists with design and selection of departmental computer programs.Plans and coordinates special projects. Collects and disseminates information for internal and external customers.Perform complex administrative duties for the Senior Associate Dean as well as assisting the Associate Dean of Undergraduate Programs and the Associate Dean of Graduate Programs, including but not limited to receiving incoming calls, making travel arrangements, scheduling, assisting with committees, and associated responsibilities for multiple departments.Acts as liaison between the Associate Deans and other stakeholders regarding scheduling, announcements, orientation, online database communications.Creating and maintaining records related to faculty and staff activities.Database management for course scheduling.Directs and coordinates daily operations of the office by serving as a staff and resource person.Coordinates and carry out special projects or assignments requiring initiative and independent action.Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions.May assist with other reports for multiple departments.Performs other related duties as assigned.

Job Location

Required Education: High School Diploma or GED, AND: 

• 12 months office, clerical, or administrative experience.

Skills:

Basic math skillsAdvanced computer skills with wide knowledge of business softwareProficient in Microsoft OfficeDetail oriented for accuracy of data and informationHighly organized and able to handle multiple projects and deadlines

Advertised Physical Requirements:

• Communicate effectively.  
• Engage in repetitive motion.
Standard office environment.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Organization: Office of the Dean
Job Location: Oklahoma-Norman-Norman Campus
Schedule: Full-time
Job Posting: Feb 27, 2025