Category:: Professional
Subscribe::
Department:: Human Resources Management - 03002
Locations:: Albany, NY
Posted:: Feb 24, 2025
Closes:: Open Until Filled
Type:: Full-time
Ref. No.:: WF240295
Position ID:: 185835

About University at Albany:

Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany's broad mission of excellence in undergraduate and graduate education, research, and public service engages a diverse student body of approximately 17,000 students in nine schools and colleges across three campuses.

Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City, and the Adirondacks.

Job Description:

The HRIS Specialist ensures the accuracy, efficiency, and integrity of HR data processing and operations while providing exceptional service and support to employees. This role is a combination of supervision, management and hands on work. This position will coordinate the workflow, data entry for various employee appointments and transactions, and proactively implement measures to ensure the consistent application of policies and procedures including SUNY's Policies of the Board of Trustees and Bargaining Unit Agreements. The HRIS Specialist develops and sustains a data assessment strategy, monitors internal controls to maintain data accuracy, and adapts processes to meet the evolving needs of the operational unit. Additionally, this position supervises operational staff, providing guidance, performance feedback, and professional development opportunities to enhance team effectiveness. By leading efforts to streamline efficiencies and maintain high standards, the HRIS Specialist plays a key role in supporting the Office of Human Resources and advancing organizational goals.

Primary Responsibilities:

• Deliver exceptional service and support to employees, addressing their transactions and inquiries efficiently. Implement proactively measures to ensure the timely, accurate and consistent application of policies and procedures across all operational functions.
• Develop and sustain a data assessment strategy to evaluate processes and adapt to the changing needs of the operational unit. Regularly implement and monitor internal controls to ensure high standards of data accuracy and integrity.
• Coordinate SUNYHR data input workflow ensuring an efficient process that includes timeliness, consistency and attention to detail within the operational unit. Complete data entry transactions and become the subject matter expert in SUNYHR. Develop and deliver training as needed to support university awareness and compliance with established procedures.
• Manage data entry of all new state appointments (which includes professional and classified employees), new hire appointment and change letters, adjunct faculty, temporary extensions, appointment changes, summer/winter sessions, volunteers, onboarding initiation, and additional compensation consistent with relevant policies and procedures.
• Lead and supervise operational staff providing guidance, support, performance feedback to assure goals, programs, activities, and personnel practices are consistent with and contribute to the University's mission. Lead employees for maximum performance and dedication. Develop routine professional development activities that serve to train and expand on the operational skills of the unit. Complete performance management feedback and goals timely and per requirements.
• Other reasonable duties as assigned. Assist with additional tasks and projects as needed to support the Office of Human Resources and overall organizational goals.

Functional and Supervisory Relationships:

• Reports to the Director for Workforce Planning
• Supervises the following positions: 1 HR Assistant and 1 HR Associate
• May supervise additional employees as assigned

Job Requirements:

• Ability to clearly and concisely convey information to employees, team members, and other stakeholders.
• Strong written and verbal communication skills to ensure accurate and effective dissemination of information.
• Strong communication and interpersonal skills with the ability to provide guidance and support to employees
• Ability to foster a collaborative and supportive atmosphere within the team and model leadership.
• Ability to prioritize tasks and manage multiple responsibilities efficiently.
• Ability to develop and implement effective solutions to improve efficiency and accuracy while balancing a high volume of work.
• Ability to work with large datasets
• Excellent attention to detail and accuracy.

Requirements:

Minimum Qualifications:

• Bachelor's degree from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
• 2 years' experience in HR, HR operations, data management or a related role.
• Experience applying policies, procedures, and internal controls in an operational setting.
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role.

Preferred Qualifications:

• Bachelor's or Master's degree in Human Resources, Business Administration or a related field from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
• Experience leading or supervising others.
• Experience working in higher education or public sector HR environment.
• Experience with New York State positions and appointments.
• Experience with a high volume of data entry
• Proficiency in HRIS, Microsoft Office Suite
• Experience with SUNYHR
• Experience working within SUNY

Working Environment:

• Typical office environment

Additional Information:

Professional Rank and Salary Range: Management Confidential, $73,000-$76,000

Special Notes: Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish, and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml

Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER

Please apply online via http://albany.interviewexchange.com/candapply.jsp?JOBID=185835

Application Instructions:

Applicants MUST submit the following documents:

• Resume/CV
• Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications
• Contact information for three professional references

Note: After submitting your resume/CV, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).

See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

Returning Applicants - Login to your UAlbany Careers Account to check your completed application.

A review of applications will start on March 17, 2025 and the search will remain open until the position is filled.