Posting Number:

PG193969EP

Internal Recruitment :

No

Working Title:

Business Officer

Anticipated Hiring Range:

Commensurate with Education and Experience ($75,000-$85,000)

Work Schedule:

40 hours per week; Flexible schedule available with core business hours being 8:00 AM to 5:00 PM, Monday through Friday.

Job Location:

This position is based at NC State University’s Raleigh, NC campus and requires a minimum of 60% in-person presence.

Department :

Park Scholarships

About the Department:

NC State’s Park Scholarships program was established in 1996 with the support of the Park Foundation of Ithaca, NY. The Park Scholarships program brings exceptional students to NC State University based on outstanding accomplishments and potential in scholarship, leadership, service, and character. The program develops and supports Park Scholars in these areas, preparing them for lifelong contributions to the university, state, nation, and world. The scholarship includes tuition and fees, room and board, enrichment activities, and additional expenses. About 35-40 Park Scholars are selected annually. In 2013, the Park Foundation announced a $50 million gift to begin an endowment for the Park Scholarships at NC State. The department reports directly to the chancellor of the university.

Essential Job Duties:

The Business Officer plays a vital role in managing the financial, administrative, and operational functions of the department. Reporting to the Senior Associate Director, you will oversee financial management, including state appropriated funds, endowment and annual giving income, and grants. In addition to finance you will also have oversight in areas of personnel administration, purchasing, facilities coordination, and compliance. This position helps to ensure the efficient use of resources and support the department’s strategic goals.
Key Responsibilities are organized below:

Business and Finance Support:

• Manage the department’s $6 million budget, ensuring compliance with university policies.
• Monitor, reconcile, and report on financial accounts from multiple funding sources.
• Oversee financial transactions, including purchasing, travel reimbursements, and payments.
• Coordinate scholarship and grant disbursements for over 150 students and 100 enrichment grants annually.
• Manage the student computer stipend process, approving purchase proposals and fund releases.
• Analyze financial data, prepare reports, and develop projections for sustainable resource management.
• Implement financial policies and procedures to streamline business operations.

Human Resources Coordination:

• Oversee HR functions, including payroll, timesheets, onboarding, and personnel actions.
• Hire, train, and supervise a student worker.
• Ensure compliance with personnel policies and labor laws.
• Provide guidance to staff on HR processes and procedures.
• Plan and coordinate departmental events, including budgeting, logistics, and vendor payments, while also providing additional support for events planned by others.

Office & Program Support:

• Serve as Office Manager, including space planning, safety, and supply management, and liaise with housekeeping.
• Develop and implement office policies to improve efficiency.
• Serve as the primary contact for general departmental inquiries.
• Support program administration by maintaining departmental records.

If you are organized, have a proactive approach to problem-solving and are skilled in financial management, HR administration and business operations, we encourage you to apply. You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition (https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.

Other Responsibilities:

In addition to the core responsibilities of this role, there will be occasional opportunities to take on additional duties; such as assisting the program director with scheduling, travel, and correspondence. This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the department’s operations.

Minimum Education and Experience:

Bachelor’s Degree in Business Administration, Public Administration, or related business area; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Other Required Qualifications:

• Analyze and support business operations, accounting, and financial reporting to maintain fiscal stability.
• Assist with resource allocation, budgeting, procurement, and contract oversight.
• Take initiative, work independently, and adapt to changing priorities with flexibility.
• Manage multiple projects, deadlines, and stay organized.
• Communicate clearly in writing and conversation while fostering a positive, collaborative environment.
• Pay attention to detail, think critically, and develop practical solutions.
• Exercise sound judgment, uphold ethical standards, and apply policies and procedures effectively.
• Proven ability to learn and use relevant technologies to support business functions.
• Engage confidently with a diverse range of stakeholders, including students, families, educators, alumni, faculty, administrators, and vendors.
• Anticipate leadership needs and provide proactive administrative support.
• Demonstrate enthusiasm, teamwork, and a commitment to shared goals.

Preferred Qualifications:

• Proficiency with Microsoft Office (Word, Excel) and Google Workspace (Gmail, Drive, Calendar, Docs, Sheets).
• Knowledge of UNC System and/or NC State community, processes, and protocols
• Previous experience with NC State financials (procurement and purchasing card processes, etc.)
  
  

Required License(s) or Certification(s):

N/A

Valid NC Driver's License required:

No

Commercial Driver's License required:

No

Job Open Date:

02/20/2025

Anticipated Close Date:

Open Until Filled

Special Instructions to Applicants:

Applicants should submit the following:

• resume
• cover letter that describes why the applicant is well-qualified for this specific role
• names and contact information of three professional references

Position Number:

00050391

Position Type:

Exempt Professional Staff

Full Time Equivalent (FTE) (1.0 = 40 hours/week):

1.0

Appointment:

12 Month Recurring

Mandatory Designation - Adverse Weather:

Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events:

Non Mandatory - Emergency Event

Department ID:

012101 - Park Scholars

AA/EEO:

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.