S13112P

Supervisory Project Manager - Fiscal

VPR-UGA Research Institute

Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.

External

TRS or ORP

Employee

Benefits Eligible

Full Time

Monday – Friday, 8am – 5pm. Some after hours and weekend work necessary.

$80,000 - $92,500+; commensurate with experience

01/14/2025

Yes

03/01/2025

Athens Area

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Research and Public Service Manager

Exempt

1.00

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Experience with UGA financial, HR, and grants systems preferred.
Demonstrated ability to manage complex grants or projects preferred.

This is a highly responsible professional position providing financially-focused project management (PM) for the UGA Research Institute (UGARI) and its Global Security, Sustainable Engineering, Energy and Environment project portfolios. This position will be responsible for supervision of one or more additional UGARI PM’s working on a variety of DoD, DOE, and similar research portfolios. The position also will be responsible for providing project management from project development and capture through execution for large, externally funded research programs and work closely with, and on complex projects to coordinate the activities of, the Office for Proposal Enhancement (OPE), Research Security, and Sponsored Projects Administration (SPA). The expertise needed for successful project management will include an emphasis on financial concerns of the projects within the department. UGARI project management efforts will be performed under the guidance of this UGARI Lead PM with general oversight of UGARI efforts by the UGARI Director.

• Experience with supervision of employees for developing scope and distribution of work assignments, job coaching, and performance assessment
• Project management and/or Program Coordination experience in an academic environment.
• Financial acumen, including budget setting, account reconciliation, and financial transaction skills.
• Agency Grant or Contract Project Management and/or Program Coordination experience. Department of Defense, Department of Homeland Security, or similar government agency projects is highly desirable.
• Hold or plan to receive Project Management Professional (PMP) certification.
• Extensive knowledge of the methods, procedures, and techniques used in grant preparation, grant budget creation, project coordination, and grant implementation at an academic institution.
• Ability to establish and maintain effective professional working relationships with university personnel, state and federal agencies, and private organizations.
• Ability to lead as well as work as a team member with all project partners and staff.
• Excellent verbal and written communication and presentation skills.
• Exceptional organization skills with an ability to multitask.
• Strong customer service orientation and commitment.
• Exhibit a very high level of initiative.
• Ability to work independently and with multiple partners and stakeholders in a deadline-oriented environment.
• Experience assigning tasks and monitoring progress to meet project needs and deadlines.
• Ability to supervise and mentor staff.
• Ability to participate in the evaluation and analyses of existing approaches and procedures and to assist in devising new approaches.
• Experience with project management software tools.
• Advanced word processing and basic data management skills.

Standard Office Environment. Sitting for extended periods of time. Travel to meetings both on and off-campus. Driving as needed to perform job duties.

Yes

Yes

No

No

No

No

Yes

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Conduct active fiscal and technical project management duties for a portion of the UGA Research Institute (UGARI) portfolio, and coordination for the initiatives and projects of the UGARI, including the following:

1. Support for projects done in coordination other units from proposal and budget development through execution.2. PM support for the portfolio of projects UGARI undertakes under the leadership of the Director, Associate Directors, or their delegates.3. PM and project coordination support of units, centers, and institutes for targeted awards (e.g. Institute for resilient Infrastructure systems in Navy IGSA tasks), with emphasis on financial inputs.4. Coordination to expedite and integrate the actions of OPE, Research Security/Compliance, and SPA to meet faculty needs and sponsor requirements.Serve as Point-of-Contact (POC) for sponsoring agencies, including reporting, and relationship cultivation and maintenance.

60

1. Day-to-day supervision of Program Managers reporting to this position.2. Assignment of Project Management duties to Program Managers reporting to this position.3. Coaching and training of Program Managers reporting to this position.4. Evaluation of Project Management performance of Program Managers reporting to this position to ensure quality of work conducted and adherence to deadlines for execution of work and reporting5. Annual evaluation of job performance of Program Managers reporting to this position.

20

1. Ensure the financial operations of the department are performed as needed and with independent judgment.
2. Organize and provide oversight and training to direct reports to ensure funding transfers for project portfolios and UGARI operations are conducted as needed.
3. Following terms of internal and external MOUs, initiate financial transactions for department’s operational needs and project portfolio implementation.
4. Keep UGARI Director apprised of any financial issues or concerns.
5. Design and enact solutions to financial issues as they arise.

10

Ongoing Skill/Professional Engagement and Development in project management, grant writing, University and funding agency fiscal compliance, sponsored project administration, agency/sponsor relationships (e.g. NSF virtual conferences, DoD, etc.)

5

Special projects as assigned.

5

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Shelly Terrazas

shelly.terrazas@uga.edu

706-542-5930