Curriculum Catalog Technician

Pasadena City College


Salary: $73,481.28 - $81,013.08 AnnuallyCFT-50

Job Type: Full-Time

Job Number: 07412

Location: Pasadena, CA

Department: Instruction

Closing: 3/18/2025 11:59 PM Pacific



Temporary grant-funded position. The grant is scheduled to end on June 30, 2027.

Under general direction the position, prepares, controls, and verifies the technical electronic and paper files for the curricular offerings at the College; maintains, prepares and coordinates production of the annual College catalog; maintains degree audit and tracking system; stays abreast on any changes in curriculum for the College's educational programs.



REPRESENTATIVE DUTIES (Illustrative Only):

Plans production calendars for catalog and curriculum reviews; coordinates, performs and oversees clerical activities to assure that timelines and schedules are met; assists with production of catalog

Serves as lead user, creates and provides technical assistance, training and materials to certificated and classified personnel regarding curriculum documents through Web-based curriculum management system software and catalog production.

Coordinates timelines and production of materials with data processing personnel; assists programmers and others with curricular program development and review; recommends modifications to new or existing curriculum-related software programs.

Utilizes word processing and catalog software to update the College catalog annually.

Reviews, examines and corrects curriculum documents submitted by instructional and administrative staff; screen and determine appropriate action required for materials submitted.

Coordinates curriculum data entry with Scheduling, and in support of a variety of State and District reports; confers with clerical and technical personnel to resolve questions and issues.

Provides for the maintenance of records pertaining to curriculum and curriculum development; organizes and implements procedures for dissemination of curriculum information; maintains and stores historical records for official audit review.

Prepares and reviews the Curriculum and Instruction Committee agendas and performs electronic, written and oral communication required for curriculum meetings.

Prepares College Curriculum and Instruction Committee approved curriculum descriptions for Board of Trustees agendas.

Maintains and updates training materials related to curriculum.

In conjunction with outside vendor and ITS personnel, adapts Catalog and Curriculum Management software to the College's computing systems inclusive of the following functions: database file management; coordinate link between the Web-based and MIS systems; formats and processes a variety of reports to assist other College offices; maintains quality control of Master Course curricular database.

Reviews information submitted by instructional divisions; maintains and enters all college course curricula in Curriculum Management System, College MIS systems, and the Chancellor's Office curriculum system.

Learns and applies emerging technologies to perform duties.

Analyzes, evaluates, corrects, inputs and updates data from the College's degree audit and tracking system.

Collaborates with ITS to ensure data transfer from student information system (Banner) to the degree audit and tracking system.

Maintains and updates the master course file and develops a quality control system; reviews information submitted by instructional divisions; maintains and enters all college course curricula.

Reviews and maintains database programming of prerequisites and corequisites for all courses in support of the PCC Prerequisite Checking Program.

Performs complex and technical computer input and generation duties; Utilizes and updates degree completion monitoring system.

Enters new, modified and deleted courses and certifications into State curriculum inventory database.

Refers faculty authors to resources to write program narratives.

Works with Information Technology Services to reconcile State and District curriculum information.

Maintains curriculum and instruction committee webpage.

Remains current on State curriculum requirements.

Trains other employees and provides lead direction to hourly employees.

Perform other duties as assigned.

OTHER REQUIREMENTS:

Ability to type 50 net words per minute.

KNOWLEDGE, SKILLS, AND ABILITIES - May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position.

Guidelines and procedures utilized in the development of community college curriculum.

State and local curriculum requirements.

Catalog production process.

Data entry/retrieval, record-keeping techniques, correction, inquiry and report generation.

Laws, rules, regulations involved in assigned activities.

Technical aspects of field of specialty.

Correct English usage, grammar, spelling punctuation, and vocabulary.

District organizational structure, operations, programs, policies, procedures, philosophy, mission, goals, and objectives.

Interpersonal skills, use of tact, patience, and courtesy.

Problem solving and conflict resolution in an academic environment.

Modern office practices, procedures, equipment, and software applications.

Interpret, organize and present complex curriculum documentation issues.

Research and assist in resolving issues involving data elements contained within the Master Course file.

Construct the Master Course file and the database computer files and process revisions.

Organize activities and train faculty and classified staff in curriculum documentation.

Maintain and update extensive records and files.

Learn emerging technologies.

Research and assist in resolving issues involving specialized software.

Recommend operational procedures and policies.

Work closely and effectively with instructional divisions, counseling, data processing and admissions/registration personnel with regard to curriculum and catalog matters.

Read, interpret, apply and explain rules, regulations, policies and procedures.

Train and provide lead direction to others.

Communicate effectively both orally and in writing.

Plan, organize and prioritize work.

Interpret, apply, and explain rules, regulations, policies, and procedures.

Analyze situations accurately and adopt an effective course of action.

Ensure compliance with local, state and federal guidelines, policies, rules, and regulations.

Demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students, faculty, staff, and community.

EDUCATION AND EXPERIENCE: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Graduation from high school and Four years of increasingly responsible clerical experience including specific experience in curriculum and catalog development at the college level.

An Associate's degree or two years of college-level secretarial training may be substituted for one year of the required experience.

DESIREABLE QUALIFICATIONS:

Experience with and training on programming language, such as Scribe.

Experience with degree completion monitoring system, such as DegreeWorks.

Experience with online college catalog production.

.Experience with a Curriculum Management System.

Experience with Banner curriculum screens.

Extensive use of spreadsheets, such as Microsoft Excel.

Superior customer service skills.

Superior problem-solving skills.

Bachelor's degree.

PHYSICAL ABILITIES:
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

ENVIRONMENTAL ELEMENTS:

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
Supplemental Information
Core Competencies: The District has identified the following essential skills and attributes needed for success in this position.

Curriculum Management

Catalog Production and Coordination

Data Management and Reporting

Attention to Detail

Knowledge of Educational Programs and Policies

Organizational and Time Management Skills

Communication Skills

Technical Proficiency

APPLICATION AND SELECTION PROCESS

Pasadena City College (PCC) utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. Job postings will not be reopened due to failure to submit an application before the closing date for any reason. You can apply for a position from any computer with Internet access. Please keep in mind the following:

• If you do not follow the process or your application/resume is incomplete, your information will not be processed.
• If you need to update any submitted information, you will need to reapply in full. When HR sees duplicate applications, we archive the oldest and the most recent application and materials are considered.
• The selection advisory committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview.
• While the acceptance of the application packet is done through PCC's Applicant Tracking System (ATS), all hiring decisions are made by a hiring committee.
• Once applications are submitted, they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance with your application, please refer to the application guide or you may contact NeoEd Customer Support at 855-524-5627. Customer Support is available Monday - Friday, 6 a.m. - 6 p.m. (PST).

All materials listed below may be required for your application packet to be considered complete:

1. Resume or Curriculum Vitae
2. Cover Letter

After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.

ADDITIONAL INFORMATION

• Successful applicants must provide proof of eligibility to work in the United States.
• Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
• Pasadena Area Community College District will not sponsor any visa applications.
• Applicants must be available for interviews at Pasadena City College at no cost to the District.
• Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at (626) 585-7388.
• The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
• Crime awareness and campus security information are available from Campus Police. (Public Law 101-542).
• The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.
• An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Office of Human Resources.

PASADENA AREA COMMUNITY COLLEGE DISTRICT
Equal Opportunity, Title IX, Section 504 Employer



To apply, please visit https://www.schooljobs.com/careers/pasadenaedu/classified/jobs/4782153/curriculum-catalog-technician




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