University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

UACS Data Associate, Netter Center for Community Partnerships

Job Profile Title

Administrative Coordinator

Job Description Summary

The UACS Data Associate will be tasked with coordinating the day-to-day operations for data collection and data entry across several Netter Center programs, performing manual and
scanned database entry, manual data audits and extractions, conducting analyses of data for grant and center reporting, monitoring timelines, and supervising a team of student workers. The position will entail other administrative responsibilities and participation in regular meetings. The qualified candidate will have experience with data entry and extraction, an understanding of basic evaluation methods, and familiarity with Netter Center programming and funding. The UACS Data Associate will also monitor data for trends and report to the UACS staff team to address areas of modification in program and evaluation plans. This position will interact directly with program students and adult family/caregivers to ensure data entry accuracy and timeliness of data collection processes. The position reports to the UACS Evaluation and Research Coordinator.

Job Description

Founded in 1992, the Barbara and Edward Netter Center for Community Partnerships is the University's primary vehicle for advancing civic and community engagement at Penn. It brings together the resources and assets of both the University and the wider community to help solve universal problems such as poverty, health inequities, environmental sustainability, and inadequate, unequal education as they are manifested in the University's local geographic area of West Philadelphia and Philadelphia at large. The Netter Center develops and helps implement democratic, mutually transformative, place-based partnerships between Penn and West Philadelphia that advance research, teaching, learning, practice, and service and improve the quality of life on campus and in the community. The Netter Center works with and serves as a model for other higher education institutions across the United States and around the world. The Netter Center’s university-assisted community schools (UACS) is a strategy to educate, engage, empower, and serve all members of the community in which the school is located and engage students (K-16+) in real world, community problem solving.

Job Duties/Responsibilities:

UACS Student and Participant Enrollment:

Review UACS student enrollment applications meticulously to ensure all necessary participant demographic data and consent information is accurately collected. Collaborate with site-based staff to contact families to follow up and gather missing documentation. Initiate communication with families whose enrollment applications are incomplete, gathering necessary information to finalize applications before participant enrollment.

UACS Family/Caregiver Communication:

Meet in person with caregivers/adult family members to review the enrollment process. Collaborate closely with the Site Coordinator to establish definitive start dates for families once their enrollment applications are satisfactorily completed.

UACS Data Entry Process Implementation (Data Collection, Management, Organization):

Thoroughly manage and maintain the enrollment, participation and attendance data entry within the database, guaranteeing that demographic information and consent records are consistently up to date. Enter program student participant attendance on program days daily Monday through Friday no later than 8pm. Understand and regularly use 21CCLC Dashboard, CitySpan, STAR and PEARS data management systems.

UACS Team Support & Evaluation:

Run data systems reports on programming factors such as student attendance in (CitySpan, StarTracks etc.), meet with UACS staff to review reports and plans to improve data indicators, data collection etc if necessary.

Compliance:

Ensure compliance and monitor local, state and federal reporting /data entry guidelines for the SNAP-Ed and other grant-funded programs. Monitor funder deliverables and create an internal timeline for staff implementation. Maintain key data interfaces in collaboration with the state led evaluation team. Oversee data quality control by reviewing reports and ensuring data accuracy in conjunction with state level reporting agencies. Supervise Penn students to support evaluation.

Perform other duties as assigned.

Qualifications:

High School Grad/GE Degree, and 5 to 7 years of experience or equivalent combination of education and experience is required. Bachelors degree and 1-2 years of work experience or equivalent combination of education and experience is preferred. A minimum of 1-2 years of work experience with data collection and K-12 youth development programming is required. Experience with working in The School District of Philadelphia, urban settings and diverse student populations, ability to be flexible and work on a team, ability to work independently and meet deadlines, excellent interpersonal, organization and communication skills and punctual and regular attendance are preferred. The UACS Data Associate must be able to be active with and effectively communicate with and engage UACS program staff, youth and caregivers and have knowledge of online data entry (CitySpan, STAR, N-PEARS, 21CCLC Dashboard, RedCap, Qualtrics) and MS Excel and GoogleDoc.

Completion and passing of funder-required compliance documentation and all Federal and State background checks/clearances is required. You may be required to renew your clearances, before beginning work. Clearances include:

• PATCH – PA Criminal History Search

• PA Child Abuse Search

• FBI Criminal History Search (PA Dept. of Human Services)

• National Sex Offender Registry (NSOR)

• Mandated Reporter

• Act 168 Completion

• The University of Pennsylvania does not accept PATCH or PA Child Abuse documents issued by other organizations. We can accept the FBI Criminal History Search, only if it was processed by the PA Dept.of Human Services

This position is contingent upon grant funding.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Arts and Sciences

Pay Range

$20.45 - $23.08 Hourly RateSalary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay