Chief of Staff, Academic Affairs

Employer: Texas State University
Location: San Marcos

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Executive Administration Jobs: C-Level & Executive Directors
Administrative Jobs: Institutional & Business Affairs, Institutional Research & Planning
Employment Type: Full Time
Institution Type: Four-Year Institution

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Job Details
Organization

Job Details

Posting Number:

2025179

Posting/Functional Title:

Chief of Staff, Academic Affairs

University Pay Plan Title:

Chief of Staff, Academic Affairs

Location:

San Marcos

Department:

Office of the Provost and VPAA

Recruitment Type:

Open to All

Job Type:

Full-Time

Funding Source:

Permanent

Monthly Salary:

$10,000.00 + commensurate with experience

Job Category :

Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.:

Seven (7) years of demonstrated experience as a chief of staff, deputy, or senior advisor to an executive.
Strong understanding and in-depth knowledge of higher education policies, governance, and academic environment.
A collaborative problem solver, with the ability to work effectively with diverse personalities and interests to efficiently arrive at effective solutions.
Strong organizational skills and very methodical with excellent follow-through.
Ability to understand and work to effectuate the broad, strategic goals of TXST.
Must have a high level of integrity and the ability to handle confidential information with discretion.
Ability to work effectively under pressure in a fast-paced and changing environment with the ability to focus on priorities, strategies, and vision.
Advanced written, oral and presentation skills to effectively present complex information and influence outcomes to audiences of all levels.
Ability to support and contribute to the Provost’s vision for the university, helping to translate that vision into actionable strategies.
Demonstrated ability to contribute to a positive work environment.
Demonstrated ability to work effectively with diverse constituencies inside and outside the institution.
Bachelor’s degree.

Preferred Qualifications:

Experience in crisis management and ability to manage sensitive issues within a large organization.
Master’s/Doctoral degree.

Job Description:

Chief of Staff is of critical importance in the efficient operation of the Office of the Provost, and he/she plays an important role in assisting the provost in running the academic operations of the university. Some of the important aspects of this role are to help the provost on strategic initiatives while managing special projects and supporting the provost leadership team in their roles. The Chief of Staff operationalizes the provost’s vision by managing committees, providing strategic and analytical support, managing the day-to-day operations, ensuring efficiency and effectiveness and optimizing the use of available resources. The Chief of Staff assists the provost with preparing communication, drafting speeches, and presentations, and assists with the provost’s social media presence. The Chief of Staff also works closely with the Office of Institutional Research to generate the data that is essential for the effective operation of the Provost’s Office.

Job Duties:

Assists the provost to prioritize and make the best and most efficient use of time by fielding incoming requests, issues, and decisions, helping the provost prioritize which responses and actions are needed.
Oversees many of the special projects in the Provost office and ensure that the key stakeholders are on schedule and on task. In addition, may own some of the special projects at the direction of the Provost.
Manages the overall rhythm of key governance processes and recurring leadership meetings in which the provost regularly participates.
Stays informed of emerging issues to provide strategic and analytical support for the provost. Gather information and completes analyses to prepare potential solutions and specific recommendations for the provost’s consideration. Information gathering will include speaking with members of the TXST community, including faculty and staff.
Works closely with the Chief of Staff of the President to ensure smooth operation of the university and is a liaison between the Provost Office and the President’s Office.
Serves as the provost’s writer, which includes preparing talking points for all the provost’s meetings as well as internal and external communications (research and draft articles, speeches, presentations, reports, emails and content for websites and social media). Helps the provost stay in touch with and communicate regularly with key internal and external stakeholders (e.g., attending meetings on the provost’s behalf, moving interactions forward between key meetings and discussions that are with the provost). Ensure excellence in all work products and interactions with the public.
Works closely with the provost’s executive support staff to create and manage various tracking systems that will enable the provost to work with economy of effort and time including maintaining and regularly following up on a master action list.
Works with the provost’s direct reports to identify and resolve obstacles to the prompt resolution of major issues and decisions of direct interest to the provost.
Helps bring issues to the surface and ensure that they are considered, appropriate action is taken, and the results are communicated throughout the organization as appropriate and in a timely manner.
Performs other duties as assigned.

Additional Information to Applicants:

Applications, nominations, and inquiries are invited. Applications should include the following as separate documents: a) Resume and b) Cover Letter.

Application materials should be submitted through the university’s employment opportunities website: https://jobs.hr.txstate.edu/postings/50406

Nominations and inquiries can be directed to: Talent@txstate.edu.All inquiries, applications, and nominations will be held in the highest confidence.

For additional information, please visit the Chief of Staff, Academic Affairs Executive Profile.

Job Open Date:

12/06/2024

Open Until Filled:

Yes

Normal Work Days:

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start:

8:00AM

Normal Work Hours End:

5:00PM

Posting Notices:

You will be required to electronically attach a resume., You will be required to electronically attach a cover letter.

Legal and Required Notices:

Texas State University is an equal employment opportunity employer and takes affirmative action to employ covered veterans and people with disabilities.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State? :

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, welcoming, and growing universities in the nation.

Quick Link:

https://jobs.hr.txstate.edu/postings/50406

Organization

Texas State University seeks candidates whose professional background includes embracing a diversity of people and ideas, a spirit of inclusiveness, a global perspective, and a commitment to community-building. As a federally designated Hispanic Serving Institution, we are especially interested in applicants who share a commitment to equity, and the high-quality education of students from historically underserved and systematically marginalized communities. Individuals from historically underrepresented groups are strongly encouraged to apply.

About Texas State University

Texas State University is home to more than 38,000 students and 2,000 faculty members in the growing Austin-San Antonio corridor. A member of the Doctoral Universities: Higher Research Activity Carnegie classification, the university creates new knowledge, fosters cultural and economic development, and prepares its growing population of diverse students for the endless possibilities that await them as citizens of Texas, the nation, and the world.

Students at Texas State choose from 98 undergraduate, 91 master’s and specialists, and 14 doctoral programs offered by 10 colleges (Applied Arts, The Emmett and Miriam McCoy College of Business Administration, Education, Fine Arts and Communication, Health Professions, Honors, Liberal Arts, Science and Engineering, The Graduate College, and the University College). With a diverse campus community including 50% of the student body from ethnic minorities, Texas State is one of the top 13 producers of Hispanic baccalaureate graduates in the nation. In fall 2019, there were 1,470 full-time faculty and 2,286 full-time staff. Research and creative activities have led to growing success in attracting external support. For FY 2019, Texas State had an annual operating budget of over $724 million. Texas State’s Research and Development expenditures for FY 2018 were more than $64 million. The Alkek Library has more than 3.1 million titles in its collection. Additional information about Texas State and its nationally recognized academic programs is available at www.txstate.edu.

Mission

Texas State University is a doctoral-granting, student-centered institution dedicated to excellence and innovation in teaching, research, including creative expression, and service. The university strives to create new knowledge, to embrace a diversity of people and ideas, to foster cultural and economic development, and to prepare its graduates to participate fully and freely as citizens of Texas, the nation and the world.

Locations

Texas State's San Marcos campus is located in a growing community of 63,000 people in the Austin Metropolitan Area. Located in the Texas Hill Country, where blackland prairies roll into beautiful hills, Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and oak trees on the campus add to the charm of the university’s picturesque setting. Our location on the banks of the San Marcos River provides recreational activities for students throughout the year.

The Texas State Round Rock Campus is located north of Austin in Round Rock, TX. The Round Rock Campus offers the junior and senior level classes to complete a bachelor’s degree, graduate degrees, post baccalaureate certification, and continuing education programs. The university's vision for Round Rock is to continue to offer quality academic programs that meet the workforce needs of Texas, especially focusing on academic programs that appeal to working adults, and to serve as a hub of health professions research and education.

Some positions may require teaching on the main campus and at the Texas State University Round Rock Campus.

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply.

Texas State University is a member of The Texas State University System.

Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.

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