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Marketing Coordinator

Employer
Oakton College
Location
Des Plaines, IL
View more categoriesView less categories
Administrative Jobs
Institutional & Business Affairs, Communications & Marketing
Employment Type
Full Time
Institution Type
Community College

Job Details

Category:: Staff
Subscribe::
Department:: College Relations
Locations:: Des Plaines, IL
Posted:: Jan 15, 2025
Closes:: Feb 12, 2025 - 11:59 PM EST
Type:: Full Time Staff
Position ID:: 184673

About Oakton College :


For 50 years, Oakton College has been the setting where thousands begin or continue their college or career studies. Educating people of all ages, from all walks of life and from more than 40 nations, Oakton focuses on improving the quality of life for everyone who enters its doors.


We offer:


Hybrid Work Schedules
Continuing Education
Great Benefits
Paid Winter Break
FRIDAYS OFF during the Summer




Job Description:


Basic Function and Responsibility:


Under supervision from the Director of Marketing, this position is an integral member of a fast-moving team and is responsible for various functions that support the marketing and communications department, including complex project coordination, budget support, and expenditure processing, and is a department liaison. Coordinates projects between staff, internal departments, and vendors, reports on projects and marketing initiatives to leadership and team, and advocates for the marketing and communications team and the institution's brand.


Characteristic Duties and Responsibilities:


  • Serve as the initial point of contact for the department. Direct visitors while assessing the relative importance of each, handle phone calls, coordinate meetings and scheduling, relay messages, departmental email account/s, provide requested information, prioritize and distribute mail for the content marketing, web and digital strategy, design and creative services and the communication teams.
  • Collaborate with appropriate team members and stakeholders to ensure the accuracy of project information and timely project completion; provide information on the complexities involved, address problematic issues of uncompleted projects, and recommend necessary adjustments.
  • Coordinate, support, and provide oversight to the department's project management system, Lytho, or similar tools. Collaborates with the department to ensure project statuses are accurate and up to date, reporting, and helps the team to grow with the system.
  • Implement and maintain project tracking methods, and provide regular reports and updates to the team.
  • Serve as project lead for unassigned and general marketing projects and requests, from intake to project completion, including promotional item ordering process.
  • Support the team and campus community in utilizing Canva and similar design tools while ensuring the campus community follows the college's brand standards.
  • Assist with preparing and monitoring departmental budgets. Process and prepare direct pay vouchers, invoices, purchase requisitions, travel requests and reimbursement, budget adjustments and transfers, credit card payments, reports, work orders and service arrangements, central stores orders and related. Including ordering departmental supplies and inventory, processing memberships, etc.
  • Coordinate with vendors, departments and internal offices such as procurement, accounts payable, receiving and facilities on project coordination and planning, requisition processing, bid specifications, design or technical assistance, and prepare projects for press and delivery as needed. Write and coordinate bid specifications and direct purchasing to process bids for external vendors. Provides support for the design and creative team.
  • Serve as project lead for departmental mailing process and projects, including mailing lists, and coordinate with internal list/stakeholders and fulfillment vendors (printers and mail house) when a "do not mail" request is received.
  • Prepare and organize materials for professional award submissions; register and submit all award submissions.
  • Prepare, maintain and review office procedures and suggest necessary changes to the Director.
  • Participate in achieving departmental and college goals and objectives.
  • Participate in appropriate committees, meetings, and events.
  • Perform other job-related duties as assigned.


Requirements:


Qualifications and Working Conditions:


  • Bachelor's degree with coursework in business, journalism, commercial art, marketing, or related area, and/or equivalent combination of training and experience from which similar ability can be acquired required.
  • Three years of experience that demonstrates competency in coordinating various project elements to result in a finished project. Experience should also demonstrate competency in writing, editing, or design, and the ability to quickly learn new software applications. Five years of experience preferred.
  • Working knowledge and experience with vendor printing and bid processes.
  • Basic editing and proofing skills. Working knowledge of AP style preferred.
  • Must have excellent attention to detail, organizational skills, and the ability to manage and coordinate multiple and complex projects concurrently, meeting established timelines, quality, and cost objectives.
  • Proficiency in Microsoft applications, Google Suite, and Adobe Acrobat Experience with project management tools and systems enquired
  • Ability to utilize critical thinking skills to find and recommend solutions.
  • High interpersonal skills, including verbal, written, and presentation.
  • Ability to work independently with minimal supervision and within a team.
  • Work requires knowledge of the policies and procedures within the Department and College Systems.

Physical Demands:


Light lifting up to 10 lbs. and light carrying up to 10 lbs. Ability to reach above shoulder. Periods of time spent sitting, standing, walking, kneeling, bending and stooping. Mobility to move from building to building on-Campus and to visit off-Campus entities. Work is performed in a general office environment and is sedentary in nature. Little or no exposure to adverse working conditions.



Additional Information:


Supervision Received:


Functional and administrative supervision is received from the Director of Marketing.


Supervision Exercised


None


SALARY: The hourly salary of this position is $25.79 which equates to $51,982 annualized based on Oakton's summer hours schedule.


HOURS: Monday - Friday 8:15 am - 5:00 pm


Based on the needs of the college and with Administrator approval, some positions at the college may have a hybrid schedule option available after 30 working days.


Below is the link in regards to Oakton's benefits:


https://www.oakton.edu/about/offices-and-departments/human-resources/





Application Instructions:


For further details, visit our website at www.oakton.edu and select the Employment link to view Employment Opportunities.


Please be sure to have a current resume, cover letter, and list of, at least, three (3) professional references with contact information prepared to submit with your application.


Oakton College is an equal opportunity employer and has a strong commitment to diversity. In that spirit, we seek a broad spectrum of candidates, including minorities, veterans, women and people with disabilities. EOE/AA/M/F/D/V


Oakton is committed to maintaining an environment free from harassment and discrimination for all and does not discriminate on the basis of race, color, national origin, religion, age, sex (gender), sexual orientation, physical or mental disability, and reprisal or any other protected status. Further, Oakton does not discriminate on the basis of sex in any educational, employment, or extracurricular activity


Oakton College conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Convictions are not a bar to employment. Background checks will be performed in compliance with state and federal law and in accordance with the Illinois Department of Human Rights Conviction Record Protection Act of March 2021.


Posted positions may be removed from the Oakton website without notice when it is determined that no additional applicants are required.


Oakton is accessible by public transportation.


Out-of-State Employment Defined


Oakton College's primary location of operation is in the state of Illinois. An "out-of-state employee" is defined as an employee of Oakton College whose primary work location is outside of the state of Illinois. State taxes, employment tax, and worker's compensation provisions vary from state to state and require payroll compliance with these various rules.


Allowable States for Out-of-State Employment


All employees must maintain their primary residence in Illinois, Indiana, or a reciprocal state with Illinois. Reciprocal states include Iowa, Kentucky, Michigan, and Wisconsin. Illinois has tax agreements with these reciprocal states. Employees may have their primary residence in Indiana since Indiana is adjacent to Illinois.






Organization

Working at Oakton

Inspiring and supporting the growth and education of students is a lifelong commitment. Oakton’s commitment to its students starts with a dedicated team of skilled and passionate professionals like you. A team of diverse backgrounds and viewpoints can help unlock a student’s passion in life, giving them the tools to think critically and support their community.

From faculty and staff to service and maintenance roles, we have many positions available at both the Des Plaines and Skokie campuses so you can share your skills and passion in an inclusive community that inspires generations of students.

As you support generations of students, Oakton offers generous benefits including medical, dental and employer-provided life insurance. In addition, you will enjoy an accommodating work schedule that allows you to balance an engaging career with a fulfilling home and personal life.

 

Company info
Website
Telephone
8476351600
Location
1600 E Golf Rd
Des Plaines / Skokie
IL
60016
US

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