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Administrative Support Specialist I - Senior Administrative Support Specialist

Employer
Oklahoma State University-Oklahoma City
Location
Oklahoma City, OK
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Job Details

Position Details

Req ID:

req19075

Position Title:

Administrative Support Specialist I - Senior Administrative Support Specialist

Position Type:

Staff Full-Time

Position Number:

AS6796

OSU Campus:

Stillwater

Department:

Fire Service Training

Location Address:


1723 W. Tyler, Stillwater, OK
Stillwater, Oklahoma, 74078
United States

Hiring Supervisor:

Riki Manley

Hiring Range
(Contingent upon available funding):

13.50 - 20.00, Hourly

Work Schedule:

Mon-Fri 8am-5pm, weekends and evenings as needed

Faculty Appt Period:

Job Summary:

This position will provide quality customer service for a diverse group of internal and external customers. One of the main duties of this position will be to process training records for Oklahoma Emergency Responders. Assists with communications regarding events and conferences held within the state. Maintains records in compliance with privacy policies and FERRPA regulations. Assists with general office duties, travel reimbursements, p-card purchases, as well as making lodging arrangements for travel.This position services as front line customer service for the department; including greeting visitors to the offer, answering incoming calls to the main office, routing calls in order to answer the specific needs of the caller, taking phone messages as needed, as well as taking information for registration of programs. The applicant must be able to present a positive and professional manner with customers.The specialist will also work directly with off-site instructors, helping with clerical duties as well as the electronic form processing of the University. The chosen applicant must have the skills and abilities to assist spreadsheets and basic university accounting processes.

Special Instructions to Applicants

Education & Experience

Position Qualifications:

Required Qualifications:

High School/GED

1 year of clerical/customer service experience. Post-secondary education may substitute for years of required experience.

Valid driver’s license

Must have comprehensive knowledge of Microsoft applications. Must possess effective verbal and written communication skills. Must be able to work well in a diverse environment and handle confidential documents.

Preferred Qualifications:

Clerical/Vocational Technical

Eight years or more of clerical experience dealing directly with the public and two years of database experience, including data entry. Some knowledge of FERPA regulations.

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu.


Organization

Oklahoma State University is a modern land-grant system that prepares students for success. Orange is the Answer. Through leadership and service, OSU improves the lives of people in Oklahoma, the nation and the world. OSU has more than 35,000 students across its five-campus system with students from all 50 states and around 120 nations. Established in 1890, OSU has graduated more than 264,000 students to serve the state of Oklahoma, the nation and the world. 
 

Oklahoma State University-Oklahoma City (OSU-OKC) is part of the modern land-grant system of Oklahoma State University. OSU-OKC is a two-year public institution, offering more than 50 degrees and certificate options. Through quality education, a supportive environment, leadership training and service opportunities, OSU-OKC trains students to work and educates them to lead. OSU-OKC graduates are found throughout the community serving as police officers, firefighters, nurses, teachers, healthcare professionals and business owners. osuokc.edu

      
Oklahoma State University is an Affirmative Action/Equal Opportunity/E-verify employer committed to diversity. All qualified applicants will receive consideration for employment and will not be discriminated against based on age, race, color, religion, sex, sexual orientation, genetic information, gender identity or expression,  national origin, disability, protected veteran status or other protected status. Oklahoma State University campuses are tobacco and vapor-free.

Company info
Telephone
405-945-3206
Location
900 N Portland
Oklahoma CIty
OK
73107
US

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