Assistant Director, Contract and Subaward Negotiations
- Employer
- NC State University
- Location
- Raleigh, NC
View more categoriesView less categories
- Administrative Jobs
- Academic Affairs, Sponsored Programs, Grants & Contracts
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
PG193926EP
Internal Recruitment :No
Working Title:Assistant Director, Contract and Subaward Negotiations
Anticipated Hiring Range:$90,000 - $105,000
Work Schedule:Monday - Friday, 8:00AM - 5:00PM, additional hours as necessary to meet all obligatory deadlines
Job Location:Raleigh, NC
Department :Sponsored Programs and Regulatory Compliance Services
About the Department:Sponsored Programs and Regulatory Compliance Services (SPARCS) is responsible for pre-award and nonfinancial post-award activities for contracts, grants and cooperative agreements. In partnership with College Research Offices, Sponsored Programs facilitates the preparation and submission of proposals to all external sponsors, and has administrative responsibility for more than 3,700 award actions securing approximately $500M annually. Sponsored Programs staff negotiate and execute all sponsored funding agreements from Federal, State and local governments as well as nonprofit and industry sponsors. Sponsored Programs is responsible for non-financial post-award management, outgoing subawards, and non-monetary agreements necessary for the conduct of research, such as collaboration and data use agreements.
Regulatory Compliance Services comprises oversight functions for protection of human and animal research subjects, conflict of interest, export controls, research integrity and other regulatory areas.
The Assistant Director for Contract and Subaward Negotiations, leads the negotiation and execution of agreements with non-profit and government sponsors and oversees subawards to a variety of recipients. In this role, your expertise will play a role in supporting research initiatives while maintaining institutional integrity and compliance.
Key Responsibilities:
- Oversee the negotiation, drafting, and execution of contracts and subawards with non-profit and government partners.
- Supervise and train Contract and Subaward Negotiators, providing guidance on negotiation strategies, agreement language, and risk assessment.
- Manage the prioritization and assignment of agreement negotiations, balancing complexity, risk, and team member workloads.
- Collaborate with internal stakeholders, including legal, compliance, and research teams, to ensure procedural alignment and resolution of contract-related matters.
- Coordinate compliance screening for agreements, addressing dissemination restrictions, IT security, export controls, and regulated substances.
- Maintain and update agreement templates, publish guidance materials, and deliver training to campus stakeholders on contractual matters.
- Ensure compliance with federal regulations (e.g., OMB Uniform Guidance, FAR) for subrecipient risk assessment and subaward monitoring.
- Evaluate and improve internal processes to enhance efficiency, stakeholder service, and risk mitigation.
You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition (https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.Other Responsibilities:
In addition to the core responsibilities of this role, there will be occasional opportunities to take on additional duties. This offers an opportunity to build upon your current skills and support the groundbreaking research at NC State University.
Additional responsibilities may include:
- Collaborating with College Research Offices on proposal development
- Preparing and delivering presentations and/or trainings to on-campus stakeholders on topics pertinent to publicly funded research
- Consulting and assisting with rollout and ongoing utilization of case management systems
Require post-baccalaureate credentials or a bachelor’s degree plus alternative or equivalent professional training and experience may be substituted for the advanced degree on an exceptional basis.
Other Required Qualifications:- Proven experience working with:
- University sponsored program agreements with Federal, state and local governments, and non-profit foundations in the US and other countries;
- The Federal Acquisition Regulation (FAR), agency supplements to the FAR, the Code of Federal Regulations (CFR), and Uniform Guidance, including requirements for subrecipient risk assessment and monitoring; and,
- The Microsoft Office® suite of software applications, especially Word and Excel, Adobe Acrobat, Internet Browsers and relational databases.
- Management or supervisory experience, preferably in an academic setting, necessary to oversee agreement review and negotiation, subaward drafting and management.
- Policy and process development and implementation that balances programmatic, operational needs, compliance with sponsor requirements and risk mitigation.
- Excellent written and oral communication skills to engage in effective negotiations between parties with differing objectives and compliance requirements.
- At least four years of hands-on experience in the negotiation of sponsored project awards and subawards at an R1 or R2 educational institution.
- Experience training or managing sponsored programs personnel in an academic environment.
- Experience working directly with government and non-profit sponsors to negotiate agreements.
- Working knowledge of applicable laws and regulations, including Uniform Guidance, U.S. intellectual property laws, and North Carolina state laws.
- Experience in accounting, auditing or business administration sufficient to assess project budgets and impact of terms on post-award business processes.
- Certified Research Administrator (CRA) or other comparable professional certification.
N/A
Valid NC Driver's License required:No
Commercial Driver's License required:No
Job Open Date:01/27/2025
Anticipated Close Date:Open Until Filled
Special Instructions to Applicants:Please attach cover letter, resume and contact information for three professional references.
Position Number:00105039
Position Type:EPS/SAAO
Full Time Equivalent (FTE) (1.0 = 40 hours/week):1.00
Appointment:12 Month Recurring
Mandatory Designation - Adverse Weather:Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events:Non Mandatory - Emergency Event
Department ID:060401 - ORI - SPARCS
AA/EEO:NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Organization
NC State: Think and Do
NC State was founded with a purpose: to create economic, societal and intellectual prosperity for the people of North Carolina and the country. We began as a land-grant institution teaching the agricultural and mechanical arts. Today, we're a pre-eminent research enterprise with 12 colleges excelling in all major academic fields.
Our 34,000 high-performing students take what they learn in the classroom and apply it in the real world by conducting research, working in internships and co-ops, and performing acts of world-changing service. That experiential education ensures that they leave here ready to lead the workforce. NC State's 13:1 student-faculty ratio is one of the reasons why we're the best college for your money in North Carolina (Money) and the No. 5 best value among public universities nationally (U.S. News & World Report).
Overcoming Challenges, Improving Lives
NC State is one of only two universities in the nation leading two National Science Foundation Engineering Research Centers — one developing wearable, self-powered health monitors, and the other researching smart-grid technology. We’re also leading interdisciplinary efforts to curb nuclear proliferation, help farmers confront climate change and build a new American manufacturing sector.
Our research doesn't just get published in a journal or sit on a shelf; it makes an impact. NC State is No. 6 nationwide in commercialization agreements based on university research, and we're No. 2 among universities without a medical school. Our Cooperative Extension Service provides research-based information to citizens in all 100 North Carolina counties. In addition, our industrial extension unit — Industry Expansion Solutions — has created an economic benefit for the state's manufacturers averaging $149 million per year since 2005.
Bright Minds Creating a Bold Future
NC State’s 9,000 faculty and staff are world leaders in their fields, bridging the divides between academic disciplines and training high-caliber students to meet tomorrow’s challenges. NC State students won two Goldwater scholarships, five Fulbright scholarships, one Churchill scholarship and a record-breaking 25 National Science Foundation graduate research fellowships in the 2016-2017 academic year. In addition, 25 faculty are members of the National Academies.
Our Centennial Campus, an award-winning public-private research campus, is home to more than 70 partner organizations working alongside more than 70 NC State research and academic units. Centennial is also the location of the innovative Hunt Library, which Time magazine has dubbed “the library of the future.”
In Raleigh and Around the World
It all happens in one of the best cities in America. A top spot for job-seekers and tech professionals, Raleigh is nationally recognized as a leading urban center:
- No. 2 hot spot for tech jobs (Forbes, 2016)
- No. 3 best city for young professionals (Forbes, 2016)
- No. 4 best city for jobs (Glassdoor.com, 2017)
- No. 4 best place to live (U.S. News & World Report, 2016)
- Best big city in the Southeast (Time, 2016)
- Selected as a Google Fiber expansion city
With Durham and Chapel Hill, Raleigh anchors the Research Triangle, a national hotspot for high-tech enterprise. The top companies in the region — including IBM, Cisco Systems, SAS Institute, Biogen Idec and GlaxoSmithKline — are among the country’s best employers. They also lead the way in hiring new NC State graduates.
More than 130 years after its creation, NC State continues to make its founding purpose a reality. Every day, our career-ready graduates and world-leading faculty make the fruits of learning and discovery available to people across the state, throughout the nation and around the world.
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