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Legal Administrative Assistant

Employer
Stanford University
Location
Office of the General Counsel, Stanford, California, United States
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Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Legal Administrative Assistant🔍Office of the General Counsel, Stanford, California, United States📁Compliance Legal📅Jan 30, 2025 Post Date📅105786 Requisition #The Stanford community includes more than 13,000 talented and dedicated staff that each play a vital role in shaping our future leaders, supporting groundbreaking research and resolving some of the world’s greatest challenges. Joining our administration team in the Office of the General Counsel (OGC), you’ll enable operations essential to the university's mission. You’ll provide a full range of legal administrative or operational support to the OGC including monitoring workflow and prioritizing multiple competing priorities with a heavy emphasis on calendaring.

Duties include:

    Act on behalf of the Office of the General Counsel in regards to identifying and resolving problems that are administrative
    or operational in nature. Liaison between department, university and healthcare clients and others.Prioritize and handle multiple projects simultaneously and independently, often under pressure and in a fast paced
    environment.Coordinate and manage attorney schedules and activities, including all logistics and calendar management and
    preparation for appointments and necessary follow up.Compose and draft documents; perform editing and fact checking; analyze and review material and extract pertinent
    information. Create, maintain, modify, and/or ensure accuracy of content. Process and distribute documents effectively.
    Organize and maintain complex filing systems.Respond independently to general inquiries when appropriate, and make swift and accurate judgments in forwarding or
    responding to inquiries and requests.Assist with other projects as needed.

Qualifications:

    Associates degree and three years of relevant experience or combination of education and relevant experience.Strong organizational skills and attention to detail.Proven ability to independently exercise sound judgment, maintain confidentiality, take initiative, and be flexible and professional at all times.Ability to multitask effectively.Proficiency in computer applications, such as Microsoft Office Suite, and a good understanding of databases.Excellent written and oral communications skills.Proactive work style and history of collaborative teamwork.

Physical Requirements:

    Constantly perform desk-based computer tasks.Frequently sitting.Occasionally stand/walk, use a telephone, writing by hand.Rarely kneel/crawl, twist/bend/stoop/squat, sort/file paperwork or parts.

Work Standards:

    Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

The expected pay range for this position is $40.90/ to $49.72 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility.

Consistent with its obligations under the law, the university will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching and clinical missions.

Additional Information
  • Schedule: Full-time
  • Job Code: 3071
  • Employee Status: Regular
  • Grade: G
  • Requisition ID: 105786
  • Work Arrangement : On Site

Organization

Change the world. And yourself.

Stanford University has changed the world, over and over again.

We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career. 

At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment.

Stanford Facts at a Glance

Opened 1891

Student Enrollment

  • Undergraduates: 6,980
  • Graduates: 8,897

Campus

  • 8,180 contiguous acres in six governmental jurisdictions
  • Nearly 700 major buildings
  • 97% of undergraduates live on campus

Research

  • 5,300 externally sponsored projects
  • $1.33 billion total budget

Faculty

  • 2,043 faculty members
  • 21 Nobel laureates are currently members of the Stanford community
  • 5:1 student to faculty ratio

Stanford University is an Equal Employment Opportunity and Affirmative Action Employer and is committed to recruiting and hiring qualified women, minorities, protected veterans and persons with disabilities.

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