Events Manager
- Employer
- Stanford University
- Location
- Land, Buildings and Real Estate, Stanford, California, United States
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- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
- Client meetings to help plan the logistics and define the scope for events as well as explaining the various services offered by the department or other LBRE divisions.Ensures the details of the services provided are carried out smoothly, directly overseeing staff when necessary.Examines the total plans for the event to determine what is needed; also anticipates or identifies needs that the client might not have expressed.Works with minimal supervision and in context with the rest of the team at Event Services.Schedule staff, contractors, and equipment in such a manner as to ensure a positive result.Plays an active role with the various āBig 5ā events (New Student Orientation, Reunion Homecoming, Family Weekend, Admit Weekend, and Commencement) that take place campus-wide.Maintain records related to venues and vendors.Meet with stakeholders to plan scope and format of events, establish, and monitor budgets, and/or review administrative procedures and event progress.Serve as project leader on events, coordinating teams that plan, implement, and manage all aspects of events.Take responsibility for budget planning and management, venue management, and equipment and facilities management.Build and maintain relationships with internal and external partners.Negotiate vendor contracts to minimize liability and risks.Research and provide recommendations for potential event locations and evaluate alternatives.Procure and coordinate vendor services.
- Bachelorās degree and three years or of relevant experience or combination of education and relevant experience.
- Demonstrates success planning events.Ability to work both independently and as part of a team.Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.Demonstrates creativity, problem solving skills, taking initiative, judgment, and decision-making skills.Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented.Knowledge of Microsoft Office suite and other online documents, such as Google Docs.Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.
- Must possess and maintain a valid California non-commercial Class C Driverās License.
- Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.Ability to drive day or night.
- May require some travel and working evenings and weekends.
- When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
- Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.A caring culture. We provide superb retirement plans, generous time-off, and family care resources.A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.Discovery and fun. Stroll through historic sculptures, trails, and museums.Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more
- Schedule: Full-time
- Job Code: 4883
- Employee Status: Regular
- Grade: G
- Requisition ID: 105767
- Work Arrangement : On Site
Organization
Change the world. And yourself.
Stanford University has changed the world, over and over again.
We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.
At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment.
Stanford Facts at a Glance
Opened 1891
Student Enrollment
- Undergraduates: 6,980
- Graduates: 8,897
Campus
- 8,180 contiguous acres in six governmental jurisdictions
- Nearly 700 major buildings
- 97% of undergraduates live on campus
Research
- 5,300 externally sponsored projects
- $1.33 billion total budget
Faculty
- 2,043 faculty members
- 21 Nobel laureates are currently members of the Stanford community
- 5:1 student to faculty ratio
Stanford University is an Equal Employment Opportunity and Affirmative Action Employer and is committed to recruiting and hiring qualified women, minorities, protected veterans and persons with disabilities.
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