STA00033PO25

Financial and Accounting Operations and Analysis

Budgeting

Budget Analyst

https://uscjobs.sc.edu/titles/132861

P3 - Professional

Senior Budget Analyst

Columbia

Richland

Division of Development

DEV Development Office

7

$59,581

$59,581 - $74,477

Full Time

37.5

Standard work schedule Monday thru Friday, 8:30am – 5:00pm with 1- hour lunch break. Must be able to work a flexible schedule, if needed, to meet the needs of the department.

12 months

Fiscal Accounting

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Under limited supervision, reporting to the Director of Human Resources and Finance (Director), the Senior Budget Analyst is responsible for providing financial oversight, management and projections for programs within central University Development, detailed fiscal analysis of payroll for the division to also include procurement and contract activities to ensure accuracy within account balances. The Senior Budget Analyst provides detailed analysis, forecasting, and processing of all budgeting and purchasing activities to be shared with the Director and the Associate Vice President for Talent and Administrative Services. Prepares budget detailed responses to the university budget office that represents all program areas within the Division of Development. Initiates, reviews, and modifies the process for submissions as needed for all expenditures and employee reimbursements for the Division. Meets with program directors concerning budgetary needs and review current needs, as well as anticipate future expenditures. Proactively monitors unanticipated overages and to ensure deficits do not occur within individual budgets. Works closely with Budget office on requested budget review requests or reports. Serves as primary contact for Development’s contracts by monitoring and facilitating the process for contract renewals and agreements. Works with Director on all complex purchasing requests and detailed contract negotiations that meet University policies and procedures. Serves as the primary Department travel card liaison for the Division.

Requires a bachelor’s degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Bachelor’s degree in accounting or related field and 4 years of professional accounting experience, or equivalent education and experience. Must have above average skills with Microsoft Professional Package (i.e. Word, Excel, PowerPoint, and Outlook). Preferably, highly skilled with formation of spreadsheets. Also, familiarity with USC policies, procedures and systems would be beneficial.

Proficiency in Microsoft Word, Outlook, Excel and PowerPoint. Skilled with formatting spreadsheets. Ability to present detailed information concisely and effectively, both verbally and in writing. Must have experience in working with diverse situations and people. Ability to exercise discretion in interpreting and applying office policies and procedures. Must be able to work with some autonomy. Exercise administrative judgment and assumes responsibility for decisions and results. Ability to lead others and work within a team setting. Must have or be able to quickly acquire knowledge of the University’s system structure, policies and procedures. Ability to establish and maintain good working relationships with university partners/offices, vendors to include faculty, staff, students, retirees, volunteers and alumni to complete communication projects. Excellent oral, written and interpersonal communication skills. Provides a high level of customer service and comfortably interacts with internal and external constituencies. Must be flexible within work responsibilities and have the ability to maintain strict confidentiality.

Serves as the senior budget analyst for the Division of Development by providing oversight of all budgetary programs to include detailed analysis and forecasting based on prior year expenditures. Works closely with budgets for the Division’s accounts and account owners to routinely review and process all budgeting activity for state appropriated accounts, Educational Foundation funds, Z and R funds. Monitors expenditures and ensures documents are accurately coded to the appropriate accounts. Provide monthly reports of expenditures and balances to program leaders. Provides budget projections and forecasting of financial activities to ensure compliance with University, State and Federal fiscal policies. Ensures these programs do not exceed budget allocations each fiscal year. Provides updated budget spreadsheets that reflect the current to date budget, quarterly year to date expenditures and end of year projections. Monitors payroll/fringe reports to ensure accuracy in salaries posting to correct positions. Provides projections and analysis of salaries based on filled and unfilled positions.

Yes

30

Adheres to the university purchasing guidelines through the purchasing/accounting system. Reviews all purchases for compliance with University policies and procedures. Initiates and processes requests for purchases, initiate journal entries, payroll retro’s, sole source procurements, and reviews, and submits contracts for approval through the university’s legal office. Stores and maintains an electronic file of all signed contract documents by fiscal year, as well as hard-copy. Serves as a resource for historical expenditures for all contract vendors, terms, and agreements. Reconciles and monitors purchasing expenditures.

Yes

30

Works with the Director and Associate Vice President for Talent and Administrative Services regarding division’s priorities and initiatives each fiscal year. Brings all budgetary issues and concerns to the attention of Director and AVP for Talent and Admin. Services. Works with the university’s budget office to ensure budget allocations are properly allocated to appropriate accounts. Assists with quarterly/year-end budget reports submission. Prepares ad-hoc budget/personnel reports as requested.

Yes

15

Serves as Administrative Support Lead for financial processes for the Division. Provides day to day support on operational duties and communicate university policy changes and updates to administrative staff. Assists with onboarding new administrative staff to ensure they have appropriate access to PeopleSoft. Plans, initiates, and facilitates quarterly meetings as needed.

Yes

10

Monitors all expenditures and reconciles charges with monthly budget reports. Processes invoices/bills through PeopleSoft, prepares check requests and processes travel reimbursements through the University and Foundation. Liaison with the Bursar’s office to initiates the process for deposits on behalf of the Division. Provide training for Peoplesoft Finance and Foundation-PaperSave as needed.

Yes

10

Performs other duties assigned or required.

No

5

No

Non-Essential

1

02/17/2025

01/15/2025

03/01/2025

No

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by March 1, 2025. The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

https://uscjobs.sc.edu/postings/182182

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.