AP Specialist
- Employer
- University of Toronto
- Location
- Toronto, ON
View more categoriesView less categories
- Administrative Jobs
- Institutional & Business Affairs, Institutional Research & Planning
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Date Posted: 01/28/2025
Req ID:41471
Faculty/Division: UTemp
Campus: St. George (Downtown Toronto)
Description:
UTemp is hiring!
UTemp is the University of Toronto's short-term staffing service. The UTemp team handles each project with a unique hands-on approach to ensure we find the best candidate for the job. We strive to create long-lasting and successful relationships by finding individuals with strong professional office skills and work ethic.
About us:
Operations and Real Estate Partnerships Division (OREP) is the largest shared service division at the University of Toronto, providing a wide range of services to the University and serving three campuses. OREP is responsible for several key portfolios within the University, including Information Technology Services, Facilities and Services, University Planning Design & Construction, and Spaces & Experiences. We strive to provide efficient and effective services that support the University’s mission of knowledge creation, educational program delivery and community service. OREP Financial Strategy and Services Department works closely with other departments, as well as internal and external stakeholders, to manage OREP’s financial resources, enhance operational efficiency, and improve financial management capacity. The Finance Department ensures compliance, provides strategic advice, enhances support for the decision-making process, manages risks, optimizes financial processes, adopts new technologies, improves existing systems, and promotes best practices.
Your opportunity:
- Processing large volume of vendor invoices on daily basis using automating workflow system (Serrala).
- Scanning Invoices, Purchase Orders, Expense Reimbursements and other financial documents.
- Validating Vendors invoices using OCR (Optic Character Recognition) technology.
- Taking corrective action to process invoices in SAP once it is fully approved by Facilities and Services Business Units.
- Creating Purchase Orders in SAP.
- Investigate and respond to vendors and internal stakeholders queries regarding invoices status and/or payment.
- Processing Meal allowances to union staff.
- Reviewing and Processing Expenses Reimbursement.
- Initiate request to create new vendor and/or activate / deactivate existing vendors.
- Filing documents related to Accounts Payable functions.
- Process wire payment requests.
- Downloading high volume of Utilities bills from vendors web-portal.
- Other duties as assigned such as scanning and validating invoices for testing system improvement, cheque cancellation requests, ad-hoc journal entries.
Qualifications & Competencies
- College Diploma in accounting, finance or related field
- At least 2-3 years of experience in AP handling high volumes of transactions.
- Experience working with AP automation system and Optical Character Recognition (OCR) tools is an asset.
- Proficient in processing invoices, creating purchase orders, and taking corrective actions in SAP.
- Proficient in Microsoft Office, especially Excel
- Strong analytical and problem-solving skills.
- Good written and verbal communication skills for handling vendor and internal stakeholder queries.
- Detail-oriented with strong organizational and multitasking abilities.
- Ability in meeting deadlines while maintaining high-quality standards.
Start Date: Immediate
Contract Length: 3-months
Closing Date: 02/02/2025,11:59PM ET
Employee Group: USW
Appointment Type: Budget - Casual
Schedule: Monday to Friday; 8:45am - 5:00pm
Pay Scale Group & Hiring Zone: $35.81/hour
Job Category: Finance/Budget/Planning/Audit
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Diversity StatementThe University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.
Job Segment: Accounts Payable, ERP, SAP, Finance, Technology
Organization
Established in 1827, the University of Toronto is Canada's largest university, recognized as a global leader in research and teaching. U of T's distinguished faculty, institutional record of groundbreaking scholarship and wealth of innovative academic opportunities continually attract outstanding students and academics from around the world.
U of T is committed to providing a learning experience that benefits from both a scale almost unparalleled in North America and from the close-knit learning communities made possible through its college system and academic divisions. Located in and around Toronto, one of the world's most diverse regions, U of T's vibrant academic life is defined by a unique degree of cultural diversity in its learning community.The University is sustained environmentally by three green campuses, where renowned heritage buildings stand beside award-winning innovations in architectural design.
U of T is one of Canada’s Top 100 Employers.
U of T is one of Canada's Best Diversity Employers.
Are you looking for a challenging, meaningful career in a supportive and diverse environment?
Work where the world comes to think.
Work where the world comes to discover.
Work where the world comes to learn.
Opportunities exist for people from a wide range of backgrounds, ranging from recent graduates to experienced senior professionals.
We offer challenging work within an open environment that celebrates diversity in all its forms. Our focus is on creating a positive work environment that attracts and retains excellent employees through a combination of competitive compensation, favourable working conditions, opportunities for career growth and development and a unique organizational culture.
Employees have access to:
- Excellent health and dental benefits;
- On-site support for training and career development;
- Flexible work arrangements;
- Childcare subsidy;
- Tuition waivers;
- Scholarships and/or tuition waivers for dependants;
- Generous paid time off;
- Support on equity and diversity issues;
- On-site child care;
- University Pension Plan;
- Subsidized athletic facility membership;
- World-renowned libraries;
- Confidential counselling services;
- Parking and TTC Metropasses;
- Employee and Family Assistance Plan;
- Continued health benefits for pensioners.
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