Skip to main content

This job has expired

SFOC - Administrative Coordinator

Employer
Georgia State University
Location
Atlanta, GA
View more categoriesView less categories

Job Details

Description

Administrative Coordinator (Part-Time)

Georgia State University

Prevent Child Abuse Georgia in the Mark Chaffin Centers for Healthy Development

School of Public Health

 

Prevent Child Abuse Georgia (PCA Georgia) in the Mark Chaffin Centers for Healthy Development, School of Public Health is seeking a part-time Sponsor Funded Administrative Coordinator who will perform administrative work coordinating the daily activities of Prevent Child Abuse Georgia and its sponsor funded projects.

This position is part-time, 20-hours per week in office at the Mark Chaffin Centers for Healthy Development within the School of Public Health.


Duties include but are not limited to:

  • Assists in the budget development and fiscal management for PCA Georgia; approves, monitors expenditures, and coordinates the payment of invoices.
  • Processes donations, thank you notes, and donor information in the Salesforce CRM Database
  • Receives, sorts, and distributes all incoming mail and documents.
  • Assists leadership with special projects and reports.
  • May supervise the work of lower-level office staff or student assistants. 
    Maintains department records and files and supports program data input and auditing within Salesforce and other record systems.
  • Drafts reports and correspondence, processes forms, and distribute reports as needed.
  • Serves as liaison with administrative units.
  • Serves as the contact person for the front office to callers, visitors, faculty, and staff.
  • Delivers payments and donations to Cashiers Office and Foundations.
  • Inventories supplies and equipment, and monitors expenditures with program budgets.
  • Coordinates functional processes within a Prevent Child Abuse Georgia, such as testing programs or processing personnel activities.
  • Initiates, maintains and monitors contracts, PantherMart, employee travel, subscriptions and other program supply purchases.
  • Assists leadership in implementing policies and procedures, monitors compliance with policies and procedures.
  • Assists in planning logistics and contracts for events, such as conferences, workshops, room reservations, training, and stakeholder meetings.
  • Maintains databases using platforms like Salesforce, Microsoft Excel, etc.
  • Coordinate workflow processes of program materials (printing, binding), shipments of supplies, events and donor appeal campaigns.
  • Reconciles sales and service invoices and payments.
  • Oversight of purchasing and sales orders from Prevent Child Abuse Georgia’s online store.



Qualifications

Minimum Requirements:

  • Bachelor's degree and one-year administrative experience; or a high school diploma or GED and five years administrative experience; or a combination of education and related experience. 

Preferred Hiring Qualifications:

  • Excellent interpersonal skills, including the ability to show discretion and judgment in working with various stakeholders and act in the best interest of the organization and its members.
  • Ability to work with direction and work independently, as appropriate.
  • Self-starter with a strong work ethic, great attention to detail, and excellent follow-through.
  • The ability to manage and prioritize competing demands to meet shifting timelines and priorities in a team-based, collaborative environment.
  • Comfortable in a highly productive, fast-paced, multi-project office environment.
  • Proficient in Microsoft programs, basic office technology, and ability to learn other software tools. Knowledge of various computer equipment, word processing, spreadsheets, databases, and other software packages. Prior experience with Salesforce is a plus.
  • Knowledge of office policies and procedures. Knowledge of GSU policies and procedures is a plus.
  • Effective time management skills.
  • Effective organizational skills.
  • Effective oral, interpersonal, and written communication skills.
  • Ability to receive direction, input, and feedback from multiple sources.
  • Ability to supervise others.
  • Ability to type 40 words per minute.


College/Business Unit
Open until filled

College/Business Unit: School of Public Health
Location: Atlanta Campus
Job Posting: 01/28/25, 5:07:32 PM

Organization

Founded in 1913 in Atlanta, Georgia State University is the second-largest and one of four research institutions in the University System of Georgia. The University serves one-fourth of the graduate students in the university system; it is within a one-hour commute of more than one-third of the state’s population. Approximately 80 percent of all Georgia State alumni live and work in Georgia.georgia_state_university1.jpg

Georgia State’s main campus is located on 34 acres in downtown Atlanta. University centers in Alpharetta, Brookhaven, Buckhead and Henry County offer students convenient suburban locations for graduate courses in business and education.

More than 50,000 students annually attend Georgia State University. While 90 percent of the students are from Georgia, students also come from all 50 states and 160 countries. More than 1,400 international students attend Georgia State and graduate students comprise 31 percent of the student population.

georgia_state_university2.jpgThe University offers more than 52 degree programs in more than 250 fields of study – from public policy and African-American studies to biology and health sciences. Degrees are offered at the bachelor’s, master’s, specialist and doctoral levels through six units: the College of Arts and Sciences, J. Mack Robinson College of Business, College of Education, College of Health and Human Sciences, College of Law and Andrew Young School of Policy Studies. In addition to the numerous degree programs, Georgia State offers full- and part-time programs and day, evening and weekend classes.

Students have many choices in extracurricular activities including more than 22 fraternities and sororities; and some 250 chartered student groups, including 60 degree-related student groups, seven religious, 24 law-oriented and 22 multicultural/international groups; and 10 honor societies. There is also an active student government association which includes the student senate and the judicial board.

The Georgia State Panthers are members of the Colonial Athletic Association and compete in 16 NCAA Division I intercollegiate men’s and women’s sports, including basketball, baseball, softball, golf, tennis, track and volleyball. The university announced in April 2008 that is will begin Division I-AA football in 2010.

The university’s innovative Touch the Earth program brings outdoor recreation ranging from backpacking, rock climbing, sailing, kayaking, rafting and water-skiing to out-of-state snow-skiing and snorkeling trips. And WRAS, Georgia State’s popular 100,000-watt radio voice, is the most powerful student-run radio station in the United States.

georgia_state_university3.jpg

Links
Mission Statement
Directory
Degrees & Majors Authorized
Library
Compliance, Ethics, and Reporting Hotline

 

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert