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Senior Assistant To, Grade E

Employer
Hofstra University
Location
Hempstead, NY
View more categoriesView less categories
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

About Hofstra:

Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it’s a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We especially encourage women, people of color, members of the LGBTQ+ community, veterans, and people with disabilities to apply.

Position Title:

Senior Assistant To, Grade E

Position Number:

899245

Position Category:

Staff

School/Division:

School of Health Sciences

Department:

Speech-Language-Hearing Sciences

Full-Time or Part-Time:

Full-Time

Description:

Reporting to the Chair, Speech-Language- Hearing Sciences, the Senior Assistant To provides senior level secretarial support to the Chairperson, full-time and adjunct faculty in the Department of Speech-Language-Hearing Sciences.

Responsibilities include, but are not limited to:

  • Facilitates the processing of documents including course book information forms, purchase orders, one-time payments, check requisitions, curriculum, and standard proposal requests.
  • Facilitates the purchase of office supplies, instructional materials, and office furniture.
  • Prepares documents including faculty appointments, reappointments, promotion, tenure, retirement, and special leave.
  • Assists Chairperson with audit and master schedules.
  • Engages in frequent communication with adjuncts, undergraduate students, and other University stakeholders.
  • Facilitates organization and faculty participation in campus events.
  • Prepares and distributes meeting materials including agendas, minutes, and attachments.
  • Maintains sensitive documentation, travel requisitions, reimbursement requests, student advisement records, advisor lists, and correspondence.
  • Maintaining departmental calendar and providing weekly updates of program events, university academic calendar deadlines and other relevant calendar information.
  • Monitors the departments general email account.
  • May perform other duties not specifically identified above, but which require the same degree of skills, and which are normally included with the above job title.
Hours: Monday through Friday from 9am to 5pm. Subject to bumping

Qualifications:

  • Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook required.
  • Excellent interpersonal, communication and organizational skills.
  • Ability to handle multiple tasks expediently and accurately in a fast-paced, deadline driven office environment.
  • Detail-oriented, self-motivated, and ability to work independently.
  • Ability to handle sensitive information with good judgment and discretion.

Preferred Qualifications:

  • Experience with Ellucian Banner, Canvas, ChromeRiver, and CSDCAS systems preferred.

Deadline:

Open Until Filled

Date Posted:

12/05/2024

EEO Statement:

Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.

Salary/Salary Range:

$45,016

Organization

Working at Hofstra University

Hofstra University is a dynamic private university where students will benefit from large-university resources and thrive within a small college atmosphere.  At Hofstra, students can choose from 155 undergraduate and 170 graduate program options within the Frank G. Zarb School of Business; Hofstra College of Liberal Arts and Sciences: the Peter S. Kalikow School of Government, Public Policy and International Affairs; School of Humanities, Fine and Performing Arts; School of Natural Sciences and Mathematics; the Hofstra Northwell School of Medicine at Hofstra University and Hofstra Northwell School of Graduate Nursing and Physician Assistant Studies at Hofstra University; Hofstra University Continuing Education; Honors College; Lawrence Herbert School of Communication; Maurice A. Deane School of Law; School of Education; School of Engineering and Applied Science; and School of Health Professions and Human Services. Students also benefit from small classes (student-to-faculty ratio of 13-to-1 and an average undergraduate class size of just 21 students), flexible schedules, and close proximity to the cultural and networking aspects of New York City.

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