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Senior Executive Secretary, Grade D

Employer
Hofstra University
Location
Hempstead, NY
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Job Details

About Hofstra:

Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it’s a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We especially encourage women, people of color, members of the LGBTQ+ community, veterans, and people with disabilities to apply.

Position Title:

Senior Executive Secretary, Grade D

Position Number:

899579

Position Category:

Staff

School/Division:

Hofstra College of Liberal Arts and Sciences-Social Science

Department:

Sociology and Anthropology

Full-Time or Part-Time:

Full-Time

Description:

Reporting to the Chair of the department, the Senior Executive Secretary will provide clerical office support to the department chair and faculty members.

Responsibilities include, but are not limited to:

  • Assists with the day-to-day office operations of the department including coordinating student advisement appointments for Chairperson.
  • Assists the Chairperson with class scheduling needs, including working with Academic Scheduling and Events Management on room assignment issues.
  • Maintains employee files, records, and spreadsheets organized and up to date, including peer observations, appointment and reappointment letters, annual evaluations, etc.
  • Maintains and processes academic forms, such as change of study, dual degree conditional acceptance forms, change of grade form, etc.
  • Assists with preparing workflows and registration overrides.
  • Maintains email lists and coordinates mailings and materials with discretion.
  • Assists with hiring, training, and supervising student aids and coordinates with the Office of Student Employment regarding any student employment inquiries.
  • Orders supplies within the department budget as needed.
  • Works with Chairs and awards committee to coordinate various events for the department.
  • Reviews travel requests and reimbursement requests for completeness and accuracy.
  • Completes all necessary tasks and forms as required by the HCLAS Dean’s Office, Provost’s Office, and other departments.
  • Coordinates and supports periodic programming for majors and student groups.
  • Works with Information Technology and the Facilities and Operations departments to ensure the physical space and equipment needs of the departments are fulfilled.
  • May perform other duties not specifically identified above, but which require the same degree of skills, and which are normally included within the above job title.

Hours: Monday through Friday 9am to 5pm.Subject to bumping

Qualifications:

  • Proficiency with Microsoft Office, specifically with Word, Excel, and Outlook required.
  • Possess excellent interpersonal and communication skills for working with faculty, students, and colleagues.
  • Ability to prioritize and work on own initiative.
  • Prior office experience.

Preferred Qualifications:

Proficiency in Ellucian Banner preferred.

Deadline:

Open Until Filled

Date Posted:

12/09/2024

EEO Statement:

Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.

Salary/Salary Range:

$40,925

Organization

Working at Hofstra University

Hofstra University is a dynamic private university where students will benefit from large-university resources and thrive within a small college atmosphere.  At Hofstra, students can choose from 155 undergraduate and 170 graduate program options within the Frank G. Zarb School of Business; Hofstra College of Liberal Arts and Sciences: the Peter S. Kalikow School of Government, Public Policy and International Affairs; School of Humanities, Fine and Performing Arts; School of Natural Sciences and Mathematics; the Hofstra Northwell School of Medicine at Hofstra University and Hofstra Northwell School of Graduate Nursing and Physician Assistant Studies at Hofstra University; Hofstra University Continuing Education; Honors College; Lawrence Herbert School of Communication; Maurice A. Deane School of Law; School of Education; School of Engineering and Applied Science; and School of Health Professions and Human Services. Students also benefit from small classes (student-to-faculty ratio of 13-to-1 and an average undergraduate class size of just 21 students), flexible schedules, and close proximity to the cultural and networking aspects of New York City.

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