Faculty Support Services Assistant (term)
- Employer
- University of Toronto
- Location
- Toronto, ON
View more categoriesView less categories
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support, Institutional Research & Planning
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Date Posted: 01/24/2025
Req ID: 41404
Faculty/Division: Faculty of Arts & Science
Department: Dept of Computer Science
Campus: St. George (Downtown Toronto)
Position Number: 00057424
Description:
About us:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.
We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.
Established in 1964, the Department of Computer Science is ranked among the top computer science departments in the world. Our faculty have been presented with a wide variety of honours and awards over the years, including two Turing Awards, and many other national and international honours. We provide diverse programs and research opportunities while consistently producing high-impact research that is among the most highly cited in computer science.
Your opportunity:
Under the general direction of the Finance Manager and the daily direction of the academic research group supervisor, the Faculty Support Services Assistant provides grant management and support for group research and teaching activities to an assigned group of researchers.
Note: this is a two-year term position.
Your responsibilities will include:
- Monitoring department budget to ensure expendituresremain within budgeted allocations
- Administering accounts for restricted funds
- Generating standard financial reports
- Tracking the financial status of accounts
- Processing expense reimbursements
- Acting as the first point of contact for general enquiries
- Coordinating the schedule for program and event calendars
- Scheduling travel plans and requesting appropriate accommodations
Essential Qualifications:
- Advanced College Diploma (3 years) in Finance or Business Administration or acceptable equivalent combination of education and experience
- Minimum three years recent and relevant experience in providing financial administration of restricted funds (research grants and start-up funds etc.) and providing administrative support for group research and teaching activities, preferably in a university environment
- Experience with preparing and processing research expenses/expense reimbursements
- Experience monitoring and reconciling fund accounts
- Experience planning expenditures and monitoring operating budgets
- Experience with statistical reporting and analysis
- Solid experience in FIS, HRIS, RIS, Usource or equivalent systems
- Experience in organizing logistics of events in a professional setting (e.g., scheduling programs/events, booking travel and hospitality for events)
- Strong knowledge of accounting principles, and policies and procedures in the university setting, including Guide to Financial Management
- Advanced computer skills in MS Office suite
- Strong organizational, time management and multi-tasking skills
- Excellent communication skills with the ability to communicate complex policies to clients
- Strong interpersonal and customer service skills
- Detail oriented and demonstrated accuracy with numbers and data
Assets (Nonessential):
- Experience in technical typing using LateX/Unix and in Web page design an asset
- Knowledge of Computer Science related research grants and funds
To be successful in this role you will be:
- Communicator
- Cooperative
- Diplomatic
- Multi-tasker
- Organized
- Team player
This role is currently eligible for a hybrid work arrangement, pursuant to the University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline.
Closing Date: 02/09/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $70,844. with an annual step progression to a maximum of $90,595. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Diversity StatementThe University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.
Job Segment: Computer Science, Administrative Assistant, Equity, HRIS, Technology, Administrative, Research, Finance, Human Resources
Organization
Established in 1827, the University of Toronto is Canada's largest university, recognized as a global leader in research and teaching. U of T's distinguished faculty, institutional record of groundbreaking scholarship and wealth of innovative academic opportunities continually attract outstanding students and academics from around the world.
U of T is committed to providing a learning experience that benefits from both a scale almost unparalleled in North America and from the close-knit learning communities made possible through its college system and academic divisions. Located in and around Toronto, one of the world's most diverse regions, U of T's vibrant academic life is defined by a unique degree of cultural diversity in its learning community.The University is sustained environmentally by three green campuses, where renowned heritage buildings stand beside award-winning innovations in architectural design.
U of T is one of Canada’s Top 100 Employers.
U of T is one of Canada's Best Diversity Employers.
Are you looking for a challenging, meaningful career in a supportive and diverse environment?
Work where the world comes to think.
Work where the world comes to discover.
Work where the world comes to learn.
Opportunities exist for people from a wide range of backgrounds, ranging from recent graduates to experienced senior professionals.
We offer challenging work within an open environment that celebrates diversity in all its forms. Our focus is on creating a positive work environment that attracts and retains excellent employees through a combination of competitive compensation, favourable working conditions, opportunities for career growth and development and a unique organizational culture.
Employees have access to:
- Excellent health and dental benefits;
- On-site support for training and career development;
- Flexible work arrangements;
- Childcare subsidy;
- Tuition waivers;
- Scholarships and/or tuition waivers for dependants;
- Generous paid time off;
- Support on equity and diversity issues;
- On-site child care;
- University Pension Plan;
- Subsidized athletic facility membership;
- World-renowned libraries;
- Confidential counselling services;
- Parking and TTC Metropasses;
- Employee and Family Assistance Plan;
- Continued health benefits for pensioners.
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