Executive Secretary to the President - Community College
- Employer
- Westchester Community College
- Location
- Valhalla, NY
View more categoriesView less categories
- Executive Administration Jobs
- Presidents & Chancellors
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support, Communications & Marketing
- Employment Type
- Full Time
- Institution Type
- Community College
Job Details
Subscribe::
Department:: President's Office
Locations:: Valhalla, NY
Posted:: Jan 24, 2025
Closes:: Open Until Filled
Type:: Full-time
Ref. No.:: ESPCC012425
Position ID:: 184955
About Westchester Community College:
Westchester Community College was founded in 1946 as the New York State Institute of Applied Arts and Sciences in White Plains. In 1957, the County of Westchester bought the 360-acre John Hartford estate in Valhalla and designated 218 acres for the community college. Westchester Community College is more than just the county's largest educational institution. It is a living, breathing part of Westchester that goes beyond the influence of a typical college and affects the lives of all who enter its doors.
Job Description:
Under the general direction of the President of SUNY Westchester Community College, the incumbent performs executive secretarial tasks, relieving the President of administrative details by receiving and handling inquiries, requests, etc. related to departmental activities from other County department heads, local and state officials, the press, and the general public. This position ensures orderly and efficient administrative and clerical support. The Executive Secretary:
- Performs all executive secretarial tasks for the President, including transcribing and proofreading confidential correspondence, preparing reports, data, minutes of meetings, etc. and maintaining confidential files and other material;
- Coordinates scheduling including meetings & agendas, travel arrangements, and vacation schedules;
- Maintains the calendar of appointments for the President and other staff, ensuring the President is apprised of all appointments and changes as well as matters requiring immediate attention;
- Screens complaints and inquiries from employees, public officials, the press and the general public addressed to the President;
- Gathers appropriate material to respond to routine inquiries and routes more complex inquiries along with support documentation, as appropriate;
- Processes personnel and payroll records and forms, requisitions office supplies, contracts, and performs/supervises other administrative support procedures for effective office management;
- Uses computer applications or other automated systems such as spreadsheets, word processing, calendar, e-mail and database software in performing work assignments;
- Performs special and confidential assignments as required;
- May perform other incidental tasks, as needed.
Requirements:
REQUIRED QUALIFICATIONS: The successful candidate must possess a High School diploma or equivalency, and either:
(a) seven years of administrative, office management and/or secretarial experience, which must have included two years using word processing equipment; or
(b) the satisfactory completion of 30 credits at a recognized college or business school may be substituted for each year of the above stated experience.
PREFERRED QUALIFICATIONS: It is strongly preferred that the candidate possess thorough knowledge of the varied and crucial responsibilities of an executive secretary, including the ability to utilize appropriate technology and type at a speed of not less than 35 words per minute.
Additional Information:
POSITION EFFECTIVE: Recruitment will remain open until the position is filled.
SALARY & BENEFITS: The starting salary is $72,217. Additional compensation with seniority steps maximize at a salary of $89,465. Benefits include comprehensive health coverage, a choice of defined benefit and/or defined contribution pension plan, generous leave benefits, and access to tax sheltered annuities and a deferred compensation plan.
WORK SCHEDULE: The work schedule is Monday through Friday from 9:00 am - 5:00 pm. Flexibility and occasional evening/weekend hours may be required.
Application Instructions:
Applicants must apply online by submitting a letter expressing interest in this position, a resume/CV, and contact information for three professional references. You must be legally eligible to work in the United States at the time of hire. Please login to: https://sunywcc.interviewexchange.com/login.jsp in order to check/edit your profile or to upload additional documents. The review of candidates will begin immediately and continue until the position is filled.
Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. We are committed to student success, academic excellence, workforce development, economic development and lifelong learning.
The College will provide equal opportunity in all of its employment practices to all persons without unlawful discrimination on the basis of political affiliation, age, race, color, national origin, ancestry, citizenship, genetic information, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, parental status, pregnancy, arrest or conviction record, membership in any reserve component of the armed forces, or use or non-use of lawful products off College premises during nonworking hours, or any other status protected by applicable state or federal law.
Organization
Working at Westchester Community College
Mission and Goals
Westchester Community College is more than just the county’s largest educational institution. It is a living, breathing part of Westchester that goes beyond the influence of a typical college and affects the lives of all who enter its doors.
History
Westchester Community College was founded in 1946 as the New York State Institute of Applied Arts and Sciences in White Plains. In 1957, the County of Westchester bought the 360-acre John Hartford estate in Valhalla and designated 218 acres for the community college.
Enrollment
There are approximately 12,000 full- and part-time college credit students. Continuing education students bring the total number served by the college each semester to more than 20,000. Precise statistics about the college's enrollment history can be found in the Institutional Research & Planning pages.
Faculty
Westchester Community College’s faculty and professional staff have received more SUNY Chancellors Awards for Excellence than any other community college in the system. More than 98% hold masters or doctorate degrees in their fields. Student/faculty ratio is 16.1:1.
Veteran Friendly Campus
The college, which opened in 1946 in order to train and educate veterans, welcomes those who have served our country. We are considered a "Veteran Friendly Campus" due to our extensive services for those who have spent time in the military.
Degrees
The college offers more than 50 associate and certificate programs. We have three types of associate degrees in 36 subject areas: the Associate in Arts for students transferring to four-year institutions in the liberal arts; the Associate in Science for those transferring to four-year institutions for business, math, science or health careers; and the Associate in Applied Science for those preparing to seek immediate employment, change careers or transfer. In addition, certificate programs typically requiring between 15 to 33 credits are offered in approximately 20 career fields.
Continuing Education
The Continuing Education Division is the largest such unit in the entire SUNY system. It offers courses for people of all ages considering career choices or changes or personal development; customized training for businesses; innovative programming for older adults; an exciting arts and culture series open to the public.
Library
The Harold L. Drimmer Library / Learning Resource Center contains 110,000 volumes and 600 periodical titles, as well as more than 19 million searchable records and entries from 97 electronically-linked libraries.
Career & Transfer Center
The Career & Transfer Center helps students assess career options, plan career and curriculum, take steps toward transfer to a four-year college, prepare for job interviews, and locate and obtain jobs before and after graduation.
Child Care
Virginia Marx Children's Center at Westchester Community College (Valhalla campus) provides year-round, fully licensed and accredited care for children of students, faculty, staff and other working parents. Ages six weeks - five years.
Sports
Intercollegiate teams for men are fielded in soccer, basketball, lacrosse, golf, and baseball. Women's intercollegiate teams include tennis, volleyball, basketball, and softball. The Westchester Community College Fitness Center provides access to cardiovascular equipment, universal, nautilus, and light free weights, pool, and tennis courts. College athletics also include intramural sports.
Locations
Valhalla (main campus); extension sites in New Rochelle, Mount Vernon, Yonkers, Shrub Oak, Mahopac, Ossining, Port Chester and Peekskill (Art Workshop) and White Plains (Art Workshop).
Get job alerts
Create a job alert and receive personalized job recommendations straight to your inbox.
Create alert