Job no: 496266
Work type: Full-time
Campus: North Haven - North Haven, CT
Categories: Staff

Overview:Quinnipiac University invites applicants for the Field and Program Operations Specialist for the MSW program, including the on-campus and the newly launched online deliveries, who will report to the MSW Program Director and MSW Department Chair, and work closely with the Director of Field Education and the Associate Director of the Online MSW Program, to ensure all program components operate accurately and effectively to comply with program accreditation requirements, program, school, and university policies and procedures. This role primarily services the technological and electronic systems-based operations of the MSW program, while supporting the coordination of the field education and other program related data management. This is an on- campus position, with the number of remote workdays per week dependent on programmatic needs of the online MSW program.About the School/Program: The School of Health Sciences is home to approximately 100 full-time faculty and professional staff and enrolls over 2120 students across over 20 graduate and undergraduate academic offerings. The school is organized into 8 departments offering undergraduate majors in biomedical sciences, health sciences, radiologic sciences, medical microbiology & Immunology and diagnostic medical sonography and graduate majors in physician assistant studies, occupational therapy, physical therapy, social work, biomedical sciences, pathologists’ assistant and cardiovascular perfusion. Our school provides excellence in education, scholarship, and community engagement with a mission grounded in our commitment to producing skilled and compassionate graduates, creating pioneering research, and partnering with our communities to advance the health and well-being of people and communities. Through unique and distinctive academic programs, interdisciplinary collaboration, immersive learning experiences, and student-centeredness we empower students to deliver compassionate care, create innovation through research, and catalyze change in dynamic health fields. Our emphasis on evidence-based medicine, critical thinking, and interprofessional skills equips our graduates to make impactful and inclusive contributions to their professions. In all our endeavors, we are guided by a commitment to innovation, accountability, excellence, and social responsibility as we aspire to be a first-choice school of excellence and a global leader in fostering new knowledge, improving healthcare, and increasing health equity.About Quinnipiac:Quinnipiac University is a private, coeducational institution located 90 minutes north of New York City and two hours from Boston. The university currently has an enrollment of 9,000 students in more than 130 degree programs through its Schools of Business, Communications, Education, Computing, and Engineering, Health Sciences, Law, Medicine, Nursing, and the College of Arts and Sciences. Our 21 Division I teams have achieved remarkable success, boasting multiple conference titles. This includes a 2023 NCAA National Championship win in ice hockey, a three-time defending national champion women's rugby team, and a trip to the Sweet 16 for our women's basketball team. The Quinnipiac University Poll is nationally recognized as a leader in public opinion research, and the university is consistently recognized by U.S. News & World Report and Princeton Review's "The Best 388 Colleges." The university is in the midst of program expansion and renewal for both traditional and adult learners, attraction of diverse communities, development of innovative corporate partnerships, and construction of an ambitious set of capital projects. For more information, please visit qu.edu. Connect with Quinnipiac on Facebook, Instagram, YouTube, TikTok and X.Responsibilities:

• Support Quinnipiac University (QU) and its School of Health Sciences missions, visions, core values and strategic plans priorities; 
• Promote student academic success and commitment on contributing to diversity, equity and inclusive excellence in academic community;
• Ensure all students, upon admission, are properly identified, tracked, and connected to the program and field placement process and related databases, such as Colleague and EXXAT; Maintain accurate student internship site information and field education placement, seminar, and compliance records in appropriate databases;
• Manage database, including but not limited to updating records, adding users, building forms and reports, creating groups and assignment workflows, preparing reports and audits, and monitoring usage;
• Onboard and train MSW faculty and staff, including Field Education Liaison, community partners, and students, in the use of program and field education-related databases, including direct support and problem solving;
• Generate Field Education Coordinator and Field Education Liaison assignments in the program database (EXXAT), as assigned by the Director of Field based on program modalities, student and site arrangements, and in alignment with plan of study and projected placement terms;
• Communicate effectively and timely with staff, faculty, students, and community partners to ensure responsive engagement and accurate completion of database-related assignments/tasks;
• Support and coordinate the approval process for new and existing affiliation agreements, including monitoring the renewal process, terms and conditions of each affiliated partner/host site to ensure student and programs comply with field education sites and Council on Social Work Education [CSWE] accreditation requirements;
• Support the coordination of continuing education unit (CEU) based events, such as Lobby Day Training, Seminar in Field Instruction (SIFI) Training; oversee planning efforts and facilitation to ensure student, field instructor, and community partner engagement in professional development and continuing education;
• Work collaboratively with faculty and staff to support the MSW Program with data management, including student demographics and other information pertinent to program and field operations;
• Perform any other duties related to the MSW program and School of Health Sciences as assigned by the supervisor.

Education Requirements:

• A bachelor's degree required; master’s degree is preferred.

Qualifications:

• A minimum of three (3) years’ full-time experience (or equivalent) in administrative work, including electronic records systems and data management;

• Experience in managing complex and multiple electronic systems;

• Experience in tracking and monitoring data;

• Experience in managing various timelines and project deadlines;

• Attention to detail and excellent organizational skills, including the use of spreadsheets and other data management software;

• Excellent verbal and written communication skills, including timely communication and multi-tasking skills;

• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook;

• Proficiency in using Zoom;

• Demonstrated ability to work with diverse populations and a commitment to diversity and inclusion.

Special Instructions to Applicants:

TO APPLY:

Applications must be submitted electronically and include a resume, cover letter addressing how your experience supports the requirements of this position and Quinnipiac' commitment to diversity and inclusion, and contact information for three references on the application form.

We offer a comprehensive benefits package for full-time faculty and staff which includes tuition remission and a culture that is inclusive and driven by excellence.

Quinnipiac University is an Equal Opportunity Employer.

Note to Faculty/Staff Applicants Only:If a final candidate is a current or previous Quinnipiac employee, the hiring manager must obtain a reference check from the candidate’s current or former manager before making an offer of employment. If the candidate's current or most-recent Quinnipiac supervisor is unavailable, the hiring manager should contact Talent Acquisition for assistance in determining the appropriate alternate contact:

Advertised: January 23, 2025 Eastern Standard Time
Applications close: Open until filled