Student Employment Administrator
- Employer
- Hofstra University
- Location
- Hempstead, NY
View more categoriesView less categories
- Administrative Jobs
- Student Affairs, Career Services
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it’s a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We especially encourage women, people of color, members of the LGBTQ+ community, veterans, and people with disabilities to apply.
Position Title:Student Employment Administrator
Position Number:897881
Position Category:Administration
School/Division:Human Resources (division)
Department:Office of Student Employment
Full-Time or Part-Time:Full-Time
Description:Reporting to the Senior Director of HR Systems and Operations, the Student Employment Administrator at Hofstra University serves as the primary liaison between students, departments, and the university’s employment program. This role is responsible for overseeing the recruitment, hiring, and onboarding of student employees while ensuring compliance with federal, state, and institutional regulations. The Student Employment Administrator provides guidance to supervisors and students, manages payroll processes, and fosters a supportive work environment for student employees to thrive academically and professionally.
Responsibilities include, but are not limited to:
- Oversees the administration of the student employment program, including federal work-study, non-work-study positions, graduate assistantships, and stipend pay.
- Serves as the primary point of contact for student employment inquiries.
- Collaborates with on-campus student employment supervisors on developing, posting, and marketing student employment opportunities.
- Guides students in securing on-campus employment opportunities that align with their skills and career aspirations.
- Provides training and resources for supervisors to effectively manage student employees.
- Develops and implements policies and procedures to streamline hiring and employment processes, including the completion of new hire paperwork and entering all student employment positions and accompanying data into the HRIS system.
- Ensures compliance with federal and state labor laws, including Fair Labor Standards Act (FLSA) and Title IX requirements.
- Develops and maintains a student employment website, handbook, and/or other educational resources for supervisors and students about the student employment system.
- Manages and monitors student eligibility for work-study programs, including job placement, community service opportunities, and monitoring student award amounts in collaboration with the Offices of Student Financial Services and Finance.
- Prepares and analyzes reports on student employment trends, wages, and work-study fund utilization.
- Performs other related duties as assigned.
- Bachelor’s degree required.
- Minimum of 1-2 years of related work experience, preferably within payroll or HRIS processing.
- Ability to prioritize and perform multiple tasks simultaneously with accuracy in a deadline-driven environment.
- Exceptional interpersonal and communication skills.
- Proficiency in Microsoft Word, PowerPoint, and Excel.
- Comfortable using technology to improve process efficiency.
- Ability to work occasional nights and weekends to support student events.
- Knowledge of basic state and federal employment laws preferred.
- Knowledge of federal work-study policies, procedures, and regulations.
- Experience working in higher education.
- Demonstrated experience in managing budgets and fiscal responsibilities.
- Experience cultivating relationships and communicating effectively, orally and in writing, with a broad range of constituencies.
- Prior experience working with an HRIS, preferably Ellucian Banner.
Open Until Filled
Date Posted:01/21/2025
EEO Statement:Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.
Salary/Salary Range:$65,000
Organization
Working at Hofstra University
Hofstra University is a dynamic private university where students will benefit from large-university resources and thrive within a small college atmosphere. At Hofstra, students can choose from 155 undergraduate and 170 graduate program options within the Frank G. Zarb School of Business; Hofstra College of Liberal Arts and Sciences: the Peter S. Kalikow School of Government, Public Policy and International Affairs; School of Humanities, Fine and Performing Arts; School of Natural Sciences and Mathematics; the Hofstra Northwell School of Medicine at Hofstra University and Hofstra Northwell School of Graduate Nursing and Physician Assistant Studies at Hofstra University; Hofstra University Continuing Education; Honors College; Lawrence Herbert School of Communication; Maurice A. Deane School of Law; School of Education; School of Engineering and Applied Science; and School of Health Professions and Human Services. Students also benefit from small classes (student-to-faculty ratio of 13-to-1 and an average undergraduate class size of just 21 students), flexible schedules, and close proximity to the cultural and networking aspects of New York City.
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