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Administrative Assistant I (Reg FT)

Employer
Community College of Allegheny County
Location
Pittsburgh
Salary
EXCL - Administrative Assistant I - $40,293
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Job Details


Administrative Assistant I (Reg FT)

Position Title: Administrative Assistant I (Reg FT)

Department: Business Office

Campus: Boyce Campus

Additional Information:

Benefits:

At CCAC, we take pride in offering an exceptional benefits package designed to support our employees' personal and professional well-being:
  • Comprehensive Health Coverage: Access to an excellent health plan with a very low out-of-pocket expense network option.
  • Generous Time Off: Enjoy a range of time-off benefits that are tailored to your position, along with a four-day workweek in the summer for an ideal work-life balance. These benefits vary and may include vacation, personal, sick, and holiday pay, as well as options like collegial coverage for faculty.
  • Retirement Planning: Options include a 403(b) retirement plan with up to 10% employer match or a state-defined benefit pension.
  • Financial Peace of Mind: Employer-paid benefits include group life insurance, short/long-term disability, and access to flexible spending accounts (FSAs).
  • Wellness Support: Our Employee Assistance Program (EAP) is available for confidential support, with resources to address personal and professional challenges.
  • Educational Support: Take advantage of tuition waivers, tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligibility, and a variety of professional development opportunities to grow your career.
  • Exclusive Employee Perks & Rewards: Save on theme parks, sporting events, electronics, and more!
  • Additional Advantages: Free employee parking to make your commute easier.


Work Hours (for hourly positions): Monday - Friday 8:30-4:30. Additional hours, including evening and weekend hours, may be needed to meet the needs of the department.

Salary Grade: EXCL - Administrative Assistant I - $40,293

Job Category: Office Support Staff/Maintenance/Housekeeping

Employment Type: Regular Full-Time

Job Slot: 0684

Job Open Date: 1/17/2025

Job Close Date: 2/3/2025

General Summary: Perform senior-level administrative secretarial duties characterized by the demand for considerable initiative and independent judgment; ability to establish and maintain effective working relationships with college officials, faculty, the board of trustees, external corporate executives and the general public, and to correctly convey information to these constituencies.

Requirements: Associate's degree and a minimum of three years of related experience or High School Diploma/GED and at least five years of related experience; considerable knowledge of modern office practices and procedures, as well as standard clerical techniques and expertise with Microsoft Office package; excellent organizational and communication skills; ability to compose effective and accurate correspondence; ability to maintain confidentiality.

Duties:

1. Compose and type a variety of complex reports, forms, memos, and correspondence; compose correspondence independently as appropriate.

2. Work with material related to matters concerning labor relations and employment issues.

3. Act in a confidential capacity and access labor relations policy data upon request.

4. Compile data for contracts, audits, government requirements, and college-wide reports; perform related calculations; and verify own work for accuracy and completeness.

5. Develop and maintain complex filing systems containing highly confidential materials including confidential files and specific records relating to the effectuation of the labor relations agreements.

6. Interact with faculty, staff, and outside agencies to exchange information, suggest policy interpretation, and provide initial assistance in resolving problems.

7. Arrange for conferences and special events which includes preparing agenda, contacting participants, and scheduling facilities.

8. Attend meetings and take, transcribe, and type minutes.

9. Prepare and maintain budgetary and other financial record-keeping systems and investigate discrepancies.

10. Develop and implement forms and recommend procedural changes to enhance the efficiency of operations.

11. Receive, screen, and refer telephone calls.

12. Receive, open, sort, and route mail.

13. Receive, screen, and direct visitors to appropriate office.

14. Compute and process payroll for assigned faculty and staff.

15. Assist and/or train temporary, work-study, and part-time personnel; may coordinate and assign their work.

16. Prepare materials for bulk mailings.

17. Take and transcribe from machine or oral dictation.

18. Perform other related duties as required or assigned.

Clearances: Current criminal record/child abuse clearances will be required if offered the position and in order to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check. The College has provided instructions on how to obtain these clearances and are available here.


To view the full job posting and apply for this position, go to: https://ccac.csod.com/ats/careersite/JobDetails.aspx?id=1677







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Organization

The Community College of Allegheny County, located in Pittsburgh, is the largest institution of postsecondary higher education in Pennsylvania.

The college serves approximately 30,000 credit students through our four campuses, five centers and online programming. An additional 35,000 students per year enhance their knowledge and job skills through thousands of CCAC non-credit and workforce development courses.

Incorporating a learning-centered environment committed to the future of the region, CCAC continues to expand its reach through innovative programming and accessible instruction offered via convenient day, evening, weekend and online courses. CCAC endeavors to fulfill its mission to provide affordable access to quality education and offer a dynamic, diverse and supportive learning environment that prepares the region’s residents for academic, professional and personal success in a changing global society.

Vision
The Community College of Allegheny County provides a supportive and transformative learning environment that prepares graduates to meet critical needs in the region’s workforce. Stakeholders have strong personal connections with CCAC and support it as a sound investment in community and economic vitality.

Mission
The Mission of the Community College of Allegheny County is to provide affordable access to quality education and offer a dynamic, diverse and supportive learning environment that prepares the region’s residents for academic, professional and personal success in our changing global society.

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