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Administrative Coordinator

Employer
Georgia State University
Location
Atlanta, GA
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Job Details

Description

Administrative Coordinator

College of Arts & Sciences

Dean’s Office

 

The College of Arts & Sciences at Georgia State University is transforming lives through our research advances, career-empowering teaching, and work with community partners in Atlanta and around the globe. As the largest college on the Atlanta Campus, the College of Arts and Sciences is home to more than 15,000 students, 550 faculty, and 300 staff members. Our faculty teach the core curriculum courses that serve as the foundation of nearly every student’s university education.

These are exciting times at The College of Arts and Sciences at Georgia State University. We are growing, and we are thrilled that you are interested in being a part of our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our mission to pursue excellence.

The College of Arts and Sciences is seeking (1) an experienced Administrative Coordinator

WHAT MAKES College of Arts & Science A GREAT PLACE?

·    A flexible work environment

·    Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.

·    A knowledge-sharing organization that works collaboratively with diverse partners.

·    Professional development opportunity and mentorship

·    A rapidly growing center within an academic setting

HERE IS WHAT YOU WILL DO

The ideal candidate for this position will provide services to the College of Arts & Sciences faculty to facilitate the level of faculty review required by the University System of Georgia. Will also be responsible for gathering, compiling, archiving, and formatting data regarding faculty research, teaching and, service for annual evaluations, structured reviews and,  promotions. In addition, managing tenure on appointments, emeritus and clock stoppage petitions.

The essential duties and responsibilities of the Administrative Coordinator are the following:

  • Develop and maintain records of faculty review activities for all college faculty, this includes the creation of templates for each structured review for over 560 regular faculty; formatting and proofreading of final drafts of structured reviews and promotion applications, including, evaluations created by the College P&T area committees and Dean's Office assessments of candidates.
  •  Responsible for interfacing with sources of faculty review data outside of the Dean's Office (e.g., SEI data, department-level evaluations, external review letters), creating updates, and managing web content on a weekly basis.
  • Develop and maintain resources to support department and college-level review of faculty, including preparation and dissemination of materials guiding faculty through the various review processes; providing support to the Faculty Review Services Coordinator in the development of training materials for area committee review work; development and dissemination of materials to support department chairs and P&T committees in their review of TT and NTT faculty. 
  • Provide materials as requested to the Associate Dean for Faculty Affairs in the creation and revision of faculty review policies.
  • Work with others who support A&S Faculty Affairs to develop an up-to-date list regarding faculty review for dissemination to full faculty.
  • Provide ongoing clerical and office support to the Faculty Review Services Coordinator and the Associate Dean as needed to develop and innovate faculty review processes to keep the College of Arts & Sciences in compliance with the USG and GSU faculty review policies and processes.
  • Other duties assigned.


  • Qualifications

    Minimum Requirements:

    • Bachelor's degree and one year of administrative experience; or high school diploma or GED and five years of administrative experience; or a combination of education and related experience.

    Preferred Qualifications:

    • Clerical or office support experience in a college-level office, excellent oral and written communication skills, meeting deadlines, and a demonstrated ability to maintain confidentiality are essential qualifications for this position. 
    • Must also demonstrate effectiveness in working in a team environment. Proficiency in Microsoft Office, WebEx, and website design is desirable.
    • A successful candidate must be able to learn and keep up to date with current software supporting record management. Some experience working in higher education is also desirable but not mandatory. 


    College/Business Unit
    01/30/25, 4:59:00 AM

    College/Business Unit: College of Arts & Sciences
    Location: Atlanta Campus
    Job Posting: 01/16/25, 2:32:24 PM

    Organization

    Founded in 1913 in Atlanta, Georgia State University is the second-largest and one of four research institutions in the University System of Georgia. The University serves one-fourth of the graduate students in the university system; it is within a one-hour commute of more than one-third of the state’s population. Approximately 80 percent of all Georgia State alumni live and work in Georgia.georgia_state_university1.jpg

    Georgia State’s main campus is located on 34 acres in downtown Atlanta. University centers in Alpharetta, Brookhaven, Buckhead and Henry County offer students convenient suburban locations for graduate courses in business and education.

    More than 50,000 students annually attend Georgia State University. While 90 percent of the students are from Georgia, students also come from all 50 states and 160 countries. More than 1,400 international students attend Georgia State and graduate students comprise 31 percent of the student population.

    georgia_state_university2.jpgThe University offers more than 52 degree programs in more than 250 fields of study – from public policy and African-American studies to biology and health sciences. Degrees are offered at the bachelor’s, master’s, specialist and doctoral levels through six units: the College of Arts and Sciences, J. Mack Robinson College of Business, College of Education, College of Health and Human Sciences, College of Law and Andrew Young School of Policy Studies. In addition to the numerous degree programs, Georgia State offers full- and part-time programs and day, evening and weekend classes.

    Students have many choices in extracurricular activities including more than 22 fraternities and sororities; and some 250 chartered student groups, including 60 degree-related student groups, seven religious, 24 law-oriented and 22 multicultural/international groups; and 10 honor societies. There is also an active student government association which includes the student senate and the judicial board.

    The Georgia State Panthers are members of the Colonial Athletic Association and compete in 16 NCAA Division I intercollegiate men’s and women’s sports, including basketball, baseball, softball, golf, tennis, track and volleyball. The university announced in April 2008 that is will begin Division I-AA football in 2010.

    The university’s innovative Touch the Earth program brings outdoor recreation ranging from backpacking, rock climbing, sailing, kayaking, rafting and water-skiing to out-of-state snow-skiing and snorkeling trips. And WRAS, Georgia State’s popular 100,000-watt radio voice, is the most powerful student-run radio station in the United States.

    georgia_state_university3.jpg

    Links
    Mission Statement
    Directory
    Degrees & Majors Authorized
    Library
    Compliance, Ethics, and Reporting Hotline

     

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