Administrative Assistant & Events Planner
- Employer
- Touro University
- Location
- 53 East 124th Street
View more categoriesView less categories
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support, Technology, IT Support & Training
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
This opening is for an administrative assistant to the Dean of Student Services and to the Director of Enrollment Management. The individual chosen will coordinate the many activities of the Student Services/Enrollment Departments with other departments inside the medical school. This position will also coordinate our events, including graduation, white coat ceremony, and fundraising events.
Responsibilities- Schedule meetings and ensure it is set up correctly using Meeting Room Manager software (training provided).
- Coordinate all college events. Including choosing the venues, catering, and other details associated with being an event planner.
- Respond to and screen telephone calls. Draft correspondence using the knowledge of the organization, function, issues and other related data. Respond to communications via verbal, written, telephone and email.
- Maintain functional effectiveness by typing, proofreading, and distributing memos, documents and other correspondence.
- Anticipates supervisor's needs regarding support, logistics and follow-up.
- Performs duties in a confidential manner.
- Prepares mailings
- Compiles data and generate reports as needed.
- Maintains files.
- Coordinates all activities of the office including prospective student interviews with faculty and staff.
- Communicates directly with students and prospective medical students.
- Orders supplies and process invoices.
- Participates in special projects and take on project management of high profile events.
- This position is a public position whereby you will be meeting all staff, faculty, administration, students, and prospective students.
Education/ Experience
- Associated degree/2 or more years of administrative experience
Knowledge/ Skills/ Abilities
- Excellent oral and written communication skills
- Ability to work with outside vendors
- Exceptional professional demeanor in communicating with executive-level professionals from within and outside the medical school.
- Proficiency in computer use and software applications.
*Flexible/available to work occasional overtime when necessary. A few weekends and or evenings may be required.
Maximum SalaryUSD $50,000.00/Yr.Minimum SalaryUSD $40,000.00/Yr.Organization
From our students, faculty, staff, and the community that surrounds us, we are linked together by our belief that everyone has a voice to be listened to. With shared values for a culturally inclusive learning experience and a commitment to DEI (diversity, equity, and inclusion), and social justice, Touro employees are part of something bigger: An educational institution with the tenacity to make an impact. Established in 1970 with a mission to educate, to serve, to perpetuate and to enrich humankind, Touro University now has more than 108,000 alumni and serves a widely diverse population of over 19,000 students across 35 schools in 4 countries.
At Touro, we provide our employees career development, work-life balance, comprehensive benefits and community. Because we want you to stay. Because we want to hear your voice make its impact. We are many voices, one Touro.
Touro University offers a comprehensive benefits package for full-time employees which includes:
- Full range of Health Plans
- Medical Plans (choice of EPO, PPO, High Deductible HSA)
- Flexible Spending Accounts (FSA)
- Dental Plans (PPO & HMO) and Vision Plan
- Dependent Care and Transit Programs
- Life Insurance, AD&D and Voluntary Supplemental Life Insurance
- Short-term and Long-term disability programs
- Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
- Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
- Employee Assistance Program
- Early-Release Fridays (upon approval)
- Generous Paid Time Off:
- Vacation, Sick Leave, Personal Leave & Floating Holiday
- Annual Holiday Schedule
- Website
- https://www.touro.edu/
- Telephone
- 646-565-6000
- Location
-
202 W 43rd Street
New York
NY
10036
United States
Get job alerts
Create a job alert and receive personalized job recommendations straight to your inbox.
Create alert