Disability & Leave Analyst🔍Human Resources Services, Redwood City, California, United States📁Human Resources📅Jan 10, 2025 Post Date📅105615 Requisition #Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives.

Stanford University Human Resources (UHR) is seeking a certified absence management specialist within the University Human Resources Benefits Center of Expertise who performs a variety of professional and technical work in the administration, quality, financial calculation review and audit of the disability and leave programs, as well as other leaves including military, public service/government leaves, working closely with the third-party administrator to ensure proper administration, compliance and resolve issues. This position reports to the Disability & Leave Program Manager.

We are open to a hybrid work arrangement (a combination of onsite and work from home). The number of days may occasionally fluctuate subject to business need, but the expectation is that this position will be onsite a minimum of 2 days/week. The onsite work location is Stanford Redwood City Campus, 505 Broadway, Redwood City, California.

JOB PURPOSE:

This position provides support in the research, planning and administration of the absence, leave and disability programs at the university-wide level. This role will serve as a subject matter expert for Stanford’s absence and leave plans, perform professional and technical work as part of the Center of Expertise (COE) for disability and leave programs, working to ensure administration, compliance, processes and solutions, as well as deliver reports, education, and presentations to leaders, human resources community at all levels of the organization.

CORE DUTIES*:

Analyzes metrics, prepares reporting and monitors activities to ensure compliance with established policies, practices and procedures, labor agreements, faculty arrangements, and government regulations.Provide recommendations, analysis and consultation based on in-depth knowledge of FMLA, VDI, STD, LTD, PFL, ADA, Military Leave, public service/government leave, and other federal and state laws, worker’s compensation coordination, reasonable accommodations and return to work programs.Provide excellent customer service, analytical and technical support while ensuring legal and policy compliance.Oversee the disability leave program and perform or consult on plan administration including system updates, issue resolution, data validation, benefit calculation quality and audit, and vendor management.Lead leave and disability related projects, administration, policy and procedure including updates and changes, including reviewing and updated leave related materials, policies and communications.Monitor and oversee system records to ensure accurate and timely updates.Maintain plan documents, complete filings, respond to inquiries and research implications of changing legislation.Provide regular reporting to leaders and HR community leaders, interpret data to identify trends, opportunities for improvement, and support and/or validate recommendations.Develop and deliver training and/or presentations for all levels of the organization.Partner with external consultants on claim benefits quality and calculation and audit requirements.Research and respond to complex claim issues related to leave and disability plans, partner with appropriate resources and colleagues to resolve.Provide customer service responses by applying information, tools, processes and subject matter expertise to client inquiries/service requests and provide information or work solutions.Monitor incoming work queues; review highest priority work; analyze and report on output to department standards.Monitor and complete all phases of escalated and complex case management support at an expert level. Diagnose problems of high complexity, provide answers, or solutions on issues that may impact the employee, manager, the plan administrator, or the HR business partners.Lead the design and revision of department communications and work processes. Manage functional projects and actively participate in compliance audits.Train and coach disability leave specialists on processes, cases, reporting, analysis, calculations, projects and initiatives.Represent UHR to Stanford on disability programs, policies, or initiatives at workshops, presentations, or in one-on-one meetings with employees, faculty, and HR clients. Interact with HR professionals at all levels.

*Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor’s degree and 5 years’ leave, absence, and disability absence management experience or a combination of education and relevant experience.

Knowledge, Skills and Abilities:

Proven subject matter advanced knowledge of disability and leave absence management programs and processes.Though understanding of state and federal regulations related to benefit plans and all applicable laws related to leave and disability administration (FMLA, VDI, STD, LTD, PFL, ADA, Military Leave, public service/government leave, and other federal and state laws, worker’s compensation coordination, reasonable accommodations and return to work programs)Experience working with outsourced and interface systems to administer leave administration, preferably Oracle.Proficiency in using Microsoft Office tools including Excel, Word and PowerPoint.Strong customer service focus and excellent oral/written communication and presentation skills.Strong organizational skills and ability to manage multiple projects and deadlines effectively.Ability to work independently as well as in a team environment and establish relationships.Demonstrated advanced analytical and creative problem-solving skills, strong attention to detail and initiative.Project management experience preferred.Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgement, tact and discretion.Able to respond to escalated and complicated requests with authority, knowledge and sound judgment.

Certifications and Licenses:

Certified Absence Management Specialist (Disability Management Employer Coalition, Certified Leave Management Specialist (CLMS), Certified Disability Management Specialist (CDMS), IFEBP Certified Absence Management, Certified Professional in Disability Management (CPDM)

PHYSICAL REQUIREMENTS*:

Frequently stand/walk, sit; frequently use and perform desk-based computer tasks, grasp lightly/fine manipulation.Occasionally use a telephone, write by hand, sort/file paperwork, twist/bend/stoop/squat, reach/work above shoulders, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds.Rarely kneel/crawl.

*-Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

Occasional travel on campus to schools/units.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $118,630 - $120,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.A caring culture. We provide superb retirement plans, generous time-off, and family care resources.A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.Discovery and fun. Stroll through historic sculptures, trails, and museums.Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

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Additional Information

• Schedule: Full-time
• Job Code: 1431
• Employee Status: Regular
• Grade: J
• Requisition ID: 105615
• Work Arrangement : Hybrid Eligible