Organization

The Project Assistant's primary responsibilities include coordinating and managing all activities related to providing logistical, administrative, and fiscal support to training related to suicide prevention and substance misuse prevention grants. The ideal candidate will have extensive experience with OU's Concur travel booking and expense system.

Job Duties:

Coordinates travel, supplies, and scheduling activities related to the project. 

Interfaces and serves as liaison with Campus, College and Department administration to accomplish project(s) outcomes.

Leads the successful implementation of coordination and logistics for virtual and in-person trainings, including registration, room setup, webinar technical support, and participant follow-up using basic planning techniques.

Establishes and maintains on-going processes for completing project fiscal and administrative reports. 

Attends and takes notes at meetings, workgroup sessions, and seminars.

Provides training as needed for staff members related to travel, consultant agreements, and logistics.

Help prepare consultant contracts

Performs related duties as assigned or as required to successfully fulfill functions of the position.

Job Location

Required Education and Experience: Bachelor's degree, AND:

• 24 months of project management or related experience 

Equivalent/Substitution: Will accept 48 months of experience in lieu of a Bachelor's degree to equal 72 months of related experience.

Skills:

• Advanced organization and communication skills 
• Excellent computer skills.
• Ability to make independent decisions and judgment when following broad instructions.
• Ability to plan, coordinate, and prioritize workload.
• Advanced level of analytical, evaluative, and constructive thinking.
• Excellent attention to detail and follow-through.

Certifications: None

Advertised Physical Requirements:

• Sits for prolonged periods.
• Communicate effectively.
• Manual dexterity.
• Requires extensive written and verbal communication by email, phone, and video conference.
• Standard office environment.

Departmental Preferences:

24 months of experience with financial management / accounting / travel systems including PeopleSoft, Taleo, Concur, and SharePoint

Previous OU experience, particularly in budget, accounts payable & purchasing or payroll.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Organization: Southwest Prevention Center
Job Location: Oklahoma-Norman-Norman Campus
Schedule: Full-time
Job Posting: Dec 21, 2024