Facilities Project Coordinator

Date Posted: 12/04/2024
Req ID: 40692
Faculty/Division: UofT Scarborough
Department: UTSC:Facilities Management
Campus: University of Toronto Scarborough (UTSC)
Position Number: 00049533

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimitedpotential. Join us on our journey.

In the Facilities Management department, we take pride in the development, operations, and stewardship of our buildings and grounds to provide a welcoming, service-oriented, clean and safe environment for our students, faculty and staff.

Our mission is to facilitate the Academic Mission of Excellence in Research and Teaching by providing a safe, clean, healthy, comfortable and sustainable environment for students, faculty staff and visitors.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Working under the Manager of Project & Standards, you will be responsible to coordinate tasks for construction projects and other strategic initiatives, draft and write progress reports and routine documents, develop project task schedules, generate reports, respond to enquiries within the defined scope of the role and redirect as appropriate, determine logistical details and activities, identify financial discrepancies for project budgets and direct the activities of casual staff.

Your responsibilities will include:

• Coordinating meeting schedules, agendas, materials, action and follow-up items and tasks for construction projects and other strategic initiatives with stakeholders
• Developing task schedules in concert with project schedules
• Fostering positive relationships with clients
• Determining actionable items based on the review of applicable information
• Tracking and collecting information on project progress
• Maintaining and organizing project documentation
• Informing project leaders of issues and roadblocks
• Determining logistical details and activities for events and/or programming

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum three years of related work experience providing administrative and project coordination support.
• Demonstrated experience coordinating tasks for projects and other strategic initiatives with stakeholders
• Proven ability to manage multiple projects within timeline constraints
• Effective interpersonal and communication skills (written and verbal), problem solving and organizational skills, and initiative and analytical skills
• Strong computer skills with experience in Microsoft Word, Outlook, Excel, generating reports, and updating and maintaining databases
• Must be able to work independently, as well as part of a team to support the administrative operations
• Must be able to prioritize, meet deadlines and exercise accuracy and attention to detail
• Must possess tact, diplomacy, sound judgement and a positive and professional attitude
• Applicants are also expected to show evidence of a commitment to equity, diversity,inclusion, and the promotion of a respectful and collegial learning and working environment

Assets (Nonessential):

• Project Management Professional (PMP) designation is an asset
• Experience coordinating projects in a Post-Secondary Institution is an asset

To be successful in this role you will be:

• Accountable
• Multi-tasker
• Proactive
• Problem solver
• Self-directed
• Team player

Notes:

• This is a TERM opportunity ending in August 2025.
• A copy of the full job description is available upon request from the UTSC HR Office.

Closing Date: 12/13/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.

Job Segment: Facilities, Project Manager, Sustainability, Equity, Fundraising, Operations, Technology, Energy, Finance, Nonprofit