Description

Two weeks prior to the deadline to submit applications, the diversity of current applicants will be assessed. Upon review, if the pool does not include sufficient diversity at that time, the application window may be extended.

The Santa Clarita Community College District/College of the Canyons is seeking two (2) full-time Senior Human Resources Generalists (Academic Personnel) in the Human Resources Department.

Salary Placement:

Salary placement will be on Range 52 of Classified Represented Salary Schedule B.

** Initial salary step placement for new employees is customarily at step 1, 2, or 3
($7,824.00 / $8,291.00 / $8,759.00 per month) of this 20-step salary range.

Probationary period for new Classified employees is six months. Work year is 12 calendar months. The normal workweek for this position is 40 hours. Paid holiday, discretionary, and sick time are provided. Ten vacation days accrue during the first year of employment. A regular work schedule will be assigned, with the ability to occasionally work a flexible schedule as needed with supervisor approval.

District Classified Employee Benefits:

Full-time employees are provided with a diversified program that includes medical, dental and vision insurance including dependent coverage, disability, and life insurance as well as Section 125 options. These benefits commence on the first of the month following date of hire. Professional development opportunities are provided to all employees. Educational incentive is available to eligible Classified Represented and Confidential employees.

RETIREMENT: Classified employees contribute to the Public Employees' Retirement System (PERS), a defined benefit retirement plan through the State of California.

Who We Are

The Santa Clarita Community District is committed to achieving educational equity for all students. As presented in our District Strategic Plan, which focuses on Access, Engagement, and Success, “Equity, inclusion, and diversity are not goals in themselves, but ideologies embedded in all actions and planning across all departments and functions of our college and its two campuses.” These areas of focus demonstrate a resolve to focus on student success and confirm that we are at the forefront of change with integrated planning efforts that both evolve and anticipate the needs of our students. We provide students with a rich and dynamic learning experience that embraces differences – fostering healthy inclusion through inquiry, shared dialogue, and reflection to ensure that we promote a sense of community, collegiality, and cooperation. When you join our team at the Santa Clarita Community College District, you can expect to be part of an inclusive, creative, flexible, innovative, and equity-focused community that engages students, each other, and the community in scholarly inquiry, creative partnerships, and the application of knowledge and success.

Who We Want

We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate must be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students, and community partners who share our commitment to closing equity gaps. The Santa Clarita Community College District seeks leaders possessing a strong grounding in academic and student services programs and a thorough understanding of the primary mission of the community college. We seek employees that value mentorship and working in a collegial, collaborative environment, who are conscientious risk takers and transformational leaders guided by a commitment to helping all students achieve their educational goals.

Position Description:

Under the Executive Director of Human Resources, the Senior HR Generalist (Academic Personnel) performs a range of complex HR functions, including recruitment, employee selection, classification, compensation, and records management. This role involves working independently and collaboratively to support faculty hiring, manage HR information systems, and ensure compliance with policies and regulations.

Example of Duties

The Duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.

Recruitment, Selection and New Hire Processing:

Manage the recruitment and selection process for new and replacement full-time and part-time positions, including requisition, job fairs, and special events.

Act as the primary liaison between selection committees, hiring administrators/managers, and the Chancellor to facilitate hiring.

Analyze and organize new position requests, including classification, salary placement, and cost projections. Create and revise job descriptions and perform salary surveys.

Research recruitment sources, write effective advertising text, and provide applicants with information on recruitment requirements, minimum qualifications, and hiring procedures.

Evaluate applications and transcripts for minimum qualifications and equivalency, referring complex cases to the Executive Director or Vice President. Ensure compliance with Academic Senate equivalency policies.

Oversee the formation and orientation of selection committees, guide them through procedures, and ensure adherence to equal employment opportunity guidelines. Debrief panels on scoring and disqualifications.

Research and recommend interview questions and skills evaluations. Manage selection process paperwork and supervise staff involved in scheduling and document preparation.

Advise on reference checks, employment offers, salary placement, and regret calls. Prepare and coordinate necessary hiring forms and documentation for Payroll and Board agenda entries.

Maintain the District’s position classification plan, conduct classification and compensation surveys, and review reclassification requests.

Prepare orientation materials, coordinate with the Benefits Coordinator, and assist new employees with paperwork. Prepare and maintain employment-related contracts.

Create and maintain employee biography and award records, respond to information requests, and prepare specialized reports as needed.

Information Processing:

Assist in developing, interpreting, and applying personnel policies and procedures, and recommend improvements.

Prepare Board Agenda items, personnel schedules, and supporting documentation; produce and distribute related materials and reports; respond to administrative information requests.

Track faculty educational units for salary advancement, Department Chair reassigned time, evaluation processes, and adjunct faculty salary advancements. Process adjunct instructors based on annual data and doctoral degrees.

Maintain an eligibility pool for adjunct faculty, ensure documentation currency, and manage part-time faculty assignments each Spring semester.

Communicate with Payroll and other departments to resolve issues related to paperwork, employee classification, and compensation. Review personnel transactions for compliance with District practices and regulations.

Maintain and administer applicant tracking software and integrated management systems. Update employee data, including distribution, seniority, and position listings. Collect, analyze, and tabulate statistical records on employees and hiring status.

Assist the public with information and standard forms, and respond to survey data requests from other agencies.

Maintain confidentiality of all personnel records and proceedings.

Office Administration:

Direct, train, and review the work of temporary HR staff on a daily or project basis.

Maintain a supportive and responsive environment for students, faculty, staff, and the public. Assist with greeting, providing services, and answering phone calls.

Revise and update District forms related to personnel processes, create new forms as needed, and develop office procedures to enhance efficiency.

Qualifications and Minimum Requirements

MINIMUM REQUIREMENTS:

Experience:
Equivalent to five (5) full time years of progressively responsible full-time experience in human resources, including work with employment processes in a higher education or public agency setting.

Education:
Bachelor’s Degree from an accredited institution.

Desirable Qualifications:

Certification from a recognized HR organization (e.g., SHRM-CP, SHRM-SCP, PHR, SPHR).

Advanced skills in Microsoft Office Suite (Word, Excel, Outlook) and experience with applicant tracking and administrative software (e.g., Colleague/Datatel, Banner, PeopleSoft).

Experience managing HR projects or initiatives, including planning, executing, and evaluating outcomes.

Familiarity with emerging HR technologies and tools that enhance HR functions and processes.

Knowledge and Abilities:

Ability to understand, interpret, and apply policies, rules, and regulations effectively.

Capable of working at a fast pace with frequent interruptions while meeting daily deadlines.

Provide a service-oriented environment with tact and poise, handling confidential and sensitive matters professionally.

Compose clear, concise correspondence and produce effective reports independently or with minimal instruction.

Maintain strict confidentiality due to access to sensitive and privileged information.

Coordinate multiple projects, prioritize tasks, respond promptly, and meet deadlines.

Participate in ongoing professional training and development.

Organize complex processes efficiently and manage detailed records and databases for reporting and auditing.

Offer information to staff and the public in a friendly, professional manner.

Utilize advanced technology and software (e.g., word processing, spreadsheets) effectively, and stay current with new tools.

Type quickly and accurately, and make precise mathematical calculations.

Demonstrate sensitivity and understanding of diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds within the community.

Physical Characteristics:

Position requires sitting and viewing a computer monitor for extended periods of time; reaching, bending, and stooping; frequently exert 10 to 20 pounds of force to lift, carry, push, pull or otherwise move objects; hearing to understand speech at normal levels, speaking to communicate and provide information to others; vision to read printed material and computer monitor. Travel from site-to-site to include other college districts as needed. In the event of an emergency, employees will be relied upon to serve as emergency service workers.Further Details

Conditions of Employment:

Successful completion of background fingerprint clearance, pre-employment physical examination (disabilities not related to the physical job will not affect the application process) and TB screening.

Proof of eligibility to work in the United States and signing of loyalty oath per government codes 3100-3109.

Meeting applicable eligibility requirements under CalPERS or CalSTRS if you are a current or former member.

Board of Trustees approval.

Official, sealed transcripts are required upon offer of employment.

Ability to maintain a flexible workweek with hours that may vary, including evening and weekend assignments as needed.


Equal Employment Opportunity:

Santa Clarita Community College District is an Equal Opportunity Employer.

The Santa Clarita Community College District is committed to employing qualified employees who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide consideration for all qualified candidates. The District does not unlawfully discriminate in providing educational or employment opportunities to any person on the basis of race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim status, political affiliation, and any other status protected by state or federal law or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Human Resources office directly at (661) 362-3427.


About the District:

Access. Engagement. Success.
College of the Canyons serves more than 37,000 students on two campuses in the Santa Clarita Valley, about 30 miles north of downtown Los Angeles. Better known locally as COC, the college excels at both transfer and career preparation, sending thousands of graduates each year to California’s top public and private four-year universities, and into high-wage careers in Southern California’s fastest-growing industries.

The college has earned numerous regional, state, and national awards for its innovative and collaborative efforts to increase student access, engagement, and success. It was the only California community college to receive the 2024 Carnegie Community Engagement Classification from the American Council on Education and Carnegie Foundation for the Advancement of Teaching. The college is also recognized for its high degree of Hispanic student enrollment and degree achievement, having been named one of the top colleges in the nation for those achievements by The Hispanic Outlook in Higher Education Magazine.

The college takes seriously its mission to foster diversity, equity, and inclusion. With a 48-percent Hispanic student population, it is a federally designated Hispanic-Serving Institution (HSI), as well as an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI).

College of the Canyons is:

• Guided by an elected five-member Board of Trustees composed of former faculty members and students committed to prudent fiscal management and thoughtful policy development.
• Supported by an active Foundation that generates more than $1 million of revenue and awards more than $300,000 in student scholarships each year.
• Recognized as a statewide leader in the development and implementation of OER/ZTC (open educational resources/zero textbook costs) materials, saving students millions of dollars in textbook costs.
• Resourceful, as evidenced by the $16 million in grant revenue generated in the past year.
• Highly regarded in the community, whose residents voted to approve more than $400 million of bond funds in three separate elections since 2001.
• Focused on making higher education more affordable, as evidenced by the Canyons Promise program that provides the first two years of study free for new, full-time students.

The best measure of our success is the achievement of our students. Their accomplishments include:

Transferring to the top University of California campuses, including Berkeley, Los Angeles, and San Diego.

Earning national and state academic awards, including Jack Kent Cooke Scholarships, Coca-Cola Leaders of Promise Scholars, and Phi Theta Kappa All California Academic Team honors.

Winning 39 state championships while competing in 17 intercollegiate sports.

Designing research projects carried aboard NASA spacecraft.

Garnering numerous awards in Model UN, Forensics (Communications), and Future Business Leaders of America competitions.

Achieving a 21 percent median wage increase after completing career education courses.

Those who are selected for positions at College of the Canyons will join a team of accomplished administrators, esteemed educators, and dedicated staff members who are innovative and focused on enhancing people’s lives by continually expanding educational access, engagement, and success.

Ready. Set. Grow.
College of the Canyons is poised to continue growing in its ability to expand access to higher education, to enhance student engagement, and to bolster the ongoing success of our students and wider community.

Currently, we are:

Building an off-site Advanced Technology Center to provide hands-on training in advanced manufacturing, robotics, and welding.

Renovating the Student Center to create a more welcoming gathering space for students.

Enhancing the services we offer to students at our Canyon Country campus with the addition of 110,000 square feet of classrooms, labs, and support spaces in the new Takeda Science Center and adjoining Student Services & Learning Resources Center.

Offering 275 associate degree and certificate programs (and always developing more), including new Allied Health training programs in Occupational Therapy, Physical Therapy, Pharmacy Technology, and Diagnostic Medical Sonography.

Creating a safe space for students to share their voices and engage in dialog and connection in our new Intercultural Center.

Hosting world-class entertainers in the Santa Clarita Performing Arts Center at the Valencia campus.

Offering a wide variety of bachelor’s, master’s, and doctoral degrees from partner universities at the Dr. Dianne G. Van Hook University Center.

Bolstering the economic development of our region by raising $2.5 million in external funding to provide customized workforce training for more than 5,100 local employees.

By always working to create new opportunities, focusing on innovation, and embracing dynamic partnerships, we create ongoing success that benefits everyone we serve.

Are You Ready to Join Us?
College of the Canyons is looking for faculty, staff, and administrators who are leaders, innovators, and creators focused on putting the needs of students first. Specifically, we seek those who share our commitment to:

• Teaching and Learning – College of the Canyons values high performance in teaching and learning.
• Respect for All People – We expect students and employees to demonstrate honesty, integrity, social responsibility, and ethical behavior that fosters a college climate characterized by civility, collegiality, and acceptance.
• Partnership with Community – We advance the educational, intellectual, artistic, civic, cultural, and economic aspirations of our surrounding community by actively partnering with more than 100 community schools, colleges, universities, businesses, and government and social agencies.
• Excellence – We set the highest standards for ourselves and support the professional development of faculty, staff, and administrators.
• Creativity and Innovation – We encourage members of the college community to be entrepreneurial, forward-thinking, creative, persistent, spontaneous, and willing to explore new ideas that strengthen our ability to enhance student access, engagement, and success.

Location. Location. Location.
The single college within the Santa Clarita Community College District, College of the Canyons is located in Santa Clarita, the third most populous city in Los Angeles County, and serves a 367-square-mile area in the northern part of the county. The college’s two campuses are just a short drive from downtown Los Angeles.

With mild weather and convenient freeway access, the Santa Clarita Valley offers residents and visitors convenient year-round access to what makes Southern California a popular destination. Theme parks, Pacific Ocean beaches, and mountains are nearby, along with the dining, cultural, and sports attractions of Los Angeles, Beverly Hills, Hollywood, and other iconic destinations.

Our service area is a hub of advanced manufacturing, biotechnology, and film production. By redefining the traditional role of community colleges, we have become the training provider of choice for local companies, which count on us to deliver high-quality, cutting-edge training.


APPLICATION AND SELECTION PROCESS:

Applicants are encouraged to complete their applications online. Please visit our website at http://www.canyons.edu/administration/humanresources. If you require assistance, please call the Human Resources office at (661)362-3427 or for the hearing-impaired TTY/TDD Line at (661)362-5178. Applicants may check the status of their application online and may expect to be notified within approximately 4 to 5 weeks following the Review Date as to the status of their application.

All application materials must be uploaded online or received in the Human Resources office by the end of the day on the Review Date in order to assure consideration for this position. Postmark is not acceptable for this purpose. Separate application materials must be submitted for each position applied for. Materials submitted become property of the District and will not be returned, copied, or considered for other openings. The Human Resources office is located in the University Center, Suite #360, 26455 Rockwell Canyon Road, Santa Clarita, CA 91355.

Your application is not complete until the following required materials have been uploaded online or received by the Human Resources office:

• Online District CLASSIFIED Application.
• Detailed resume, which includes month/year dates of employment and descriptions of responsibilities at each employer.
• Letter of interest (cover letter). In your letter, please address your qualifications and experience as they pertain to the job duties and the abilities section of this announcement.
• Copies of complete and legible college transcripts clearly indicating all college units earned and any degree awarded. You can submit unofficial copies of transcripts for application purposes. Copies of diplomas are not acceptable in lieu of college transcripts. Official, sealed transcripts are required upon offer of employment. Please see our website for the requirements for evaluation of transcripts from foreign colleges or universities.
• Confidential Recruitment Source Information (voluntary survey). This is voluntary and is a part of the online applicant profile, separate from the application.
• Supplemental Questionnaire. Please answer the following questions as part of your application packet.

1. Do you possess a Bachelor’s degree or higher from an accredited college or university? (yes/no) If yes, please provide a legible copy of your college/university transcript in your application packet, with your degree(s) clearly visible. Copies of diplomas are not acceptable in lieu of college transcripts. If no, you do not meet the minimum qualifications for this position.
2. Please describe your experience with recruiting and hiring, particularly in academic or complex roles. Include your experience using HRIS/HRS systems (e.g., Colleague/Datatel, Banner, PeopleSoft) and applicant tracking systems. Include employer name(s), your position title(s), dates of employment, full-time or part-time status (% of time or number of hours worked per week), and your roles and responsibilities. Please provide the total years of full-time equivalent experience you have in these fields.
3. How do you ensure fair and equitable hiring processes while promoting a diverse applicant pool?
4. Describe your experience working in a regulated environment and interpreting collective bargaining agreements.
5. How do you anticipate and overcome challenges in your work? Please provide examples, including your project management experience.
6. Please describe your ability to work successfully and thrive in a multicultural, diverse environment.
7. What interests you the most about working in this staff position at College of the Canyons?

• Letters of reference are optional.

Please note:

• Skills evaluation of candidates for interview may be required.
• Travel and relocation expenses are the responsibility of the applicant.
• Hiring committees review all complete, qualified application packets. Possession of the minimum qualifications does not guarantee an interview.
• “Experience” generally refers to relevant paid experience. In some instances, unpaid experience may be counted as experience towards meeting the minimum qualifications or requirements for the position only if it entailed responsibilities substantially similar to those of relevant paid positions in the field. It is the applicant’s responsibility to provide sufficient information and details to the Human Resources office at the time of submission of their application packet. Details should include the organization, contact name, contact information, start, and end dates, hours per week, and a list of relevant unpaid/volunteer duties or responsibilities performed. Not all unpaid experience may qualify. Upon offer of employment, an applicant will be required to obtain written verification(s) of any relevant unpaid/volunteer experience.
• Current COC employees who are applying for this position: Please be aware that materials from your personnel file are not included as part of the application file; therefore, please provide the same requested application materials as any other applicant.
• Please be aware that, should you be considered as a finalist for this position, reference checks will include current supervisor(s).
• Applicants are encouraged to apply online. If you need assistance with the application process, contact:

Human Resources Office(661) 362-3427TTY/TDD (661) 362-5178 or visit our website atwww.canyons.edu/administration/humanresources It is the applicant’s responsibility to ensure that all application materials are fully and correctly submitted. All materials submitted are for this position only and become the property of the District. Materials will not be returned, copied, or considered for other openings. Resumes may not be submitted in lieu of the official application form.

The College is expecting to conduct initial interviews between the weeks of January 27, 2025, and February 3, 2025, and conduct final interviews between the weeks of February 3, 2025, and February 10, 2025. This is an estimated timeline and is subject to change.

Please note that the college will be closed for Winter Break from Tuesday, December 24, 2024, through Wednesday, January 1, 2025. The Human Resources Office will reopen on Thursday, January 2, 2025.

Interviews may be conducted in-person or remotely via Zoom.

** This is an in-person position. **

Positions are offered contingent on funding. We reserve the right to withdraw, extend the filing date, reopen, or delay filling this position. Recruitment may continue until the position is filled. This recruitment may be used for future vacancies.