Job Title: Administrative Assistant III, Student Affairs
Location: UNG - Gainesville
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 279851
About Us

Located in the fastest-growing region of the state, the University of North Georgia is a multi-campus university with an enrollment of nearly 20,000 students, making it one of the largest institutions in the University System of Georgia. UNG is focused on a mission of educational excellence, leadership development and community engagement opportunities that develop students into leaders for a diverse and global society. Through a variety of educational pathways that provide access and range from certificates and associate degrees to a professional doctoral program, UNG is responsive to regional education and economic development needs. Federally designated as a senior military college, one of the university's signature leadership programs is its 800-member Corps of Cadets on UNG's Dahlonega Campus.

Job Summary

The University of North Georgia is currently accepting applications for an Administrative Assistant III on the Gainesville campus. This position provides administrative assistance to the Gainesville AVP/Dean of Students, the Associate Dean for Student Care & Outreach, the Coordinator for Student Integrity, and the Family Engagement Manager. Housed at the front desk in the Student Engagement and Success Office where a variety of student-related services are provided, this position serves as the central point of contact for the Dean of Students, which includes interacting with a variety of constituents including students, parents, attorneys, faculty, and staff and requiring sensitive and confident response. In addition to background checks for all cardholders, O.C.G.A. § 50-5-83 requires a credit check on all employees issued a purchasing card. Additionally, credit checks must be run at the time of Pcard renewal.

Responsibilities

• Serves as the front-line contact for the office, managing phone calls, emails, and other correspondence for the AVP/Dean of Students, Associate Dean of Student Care & Outreach, Coordinator of Student Integrity, and Family Engagement Manager to include handling sensitive information with extreme attention to detail in written, electronic, phone, and in-person communication.
• Schedule appointments and room reservations for meetings initiated by the AVP/Dean of Students, Associate Dean of Student Care & Outreach, Coordinator for Student Integrity, and Family Engagement Manager and manage calendar for AVP/Dean of Students.
• Process Excused Absence notifications & Hardship Withdrawals upon approval from the Dean of Students. Provide referrals to Associate Dean for Student Care & Outreach or other departments as appropriate. Process administrative holds and hold removals as necessary.
• Supports the Student Integrity Office through arranging panel hearings/administrative hearings, preparing hearing materials, and maintaining data related to hearings.
• Arranges for travel and handles travel reimbursements requests, purchasing requested items, reconciling budgets and purchasing card statements. Assists other Gainesville Student Engagement and Success staff members with preparation of travel reimbursement requests. Tracks and monitors expenses for the Gainesville AVP/Dean of Students, Family Engagement Manager, Coordinator of Student Integrity, and other staff in the office. Maintains a purchasing card for allowable purchases, allocates transactions monthly. Generates check requests and expenditure requests.
• Assist with division-wide event planning and logistics, including reservations, communications, and day-of-event implementation and assists with other duties as assigned.
• Manage assessment reports regarding Behavioral Intervention Team (BIT), student support, excused absences, hardship withdrawals, etc., via Maxient.
• Uses sound judgement and discretion to manage, support and triage individuals regarding the wellness outreach to students in crisis, students with illness or other health concerns. Determines the appropriate way to help address and resolve related student situations and concerns to fully support student engagement and success.

Knowledge, Skills, & Abilities

• Requires a knowledge of and adherence to FERPA regulations.
• Understanding of student affairs philosophy and understanding of student development preferred.
• Must have good interpersonal and communication skills with the ability to diffuse emotional encounters and work with students, parents, faculty, staff, and executive leadership.
• Excellent customer service skills and organizational skills required.
• Strong organizational & multi-tasking skills needed.
• Requires the use of various technology platforms.
• Requires the ability to pay strong attention to details and an ability to quickly absorb and correctly disseminate information.

Required Qualifications

• Associate's degree or two years' college coursework required.
• Five (5) years of clerical/administrative experience, preferably in a college or university setting;
• Or equivalent combination of education and experience.

Required Documents to Attach

• Resume
• Cover Letter
• Contact information for three professional references.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

The University of North Georgia, a regional multi-campus institution and premier senior military college, provides a culture of academic excellence in a student-focused environment that includes quality education, service, research, and creativity. This is accomplished through broad access to comprehensive academic and co-curricular programs that develop students into leaders for a diverse and global society. The University of North Georgia is a University System of Georgia leadership institution and is The Military College of Georgia. More details on the UNG Mission, Values, Vision, and Culture can be found at https://ung.edu/about/mission-vision-values.php

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of North Georgia, as determined by University of North Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Equal Employment Opportunity

The University of North Georgia, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, sex or national origin, age, disability, religion, genetics or veteran status. Georgia is an open records state. Also, UNG is a federal contractor and desires priority referrals of protected veterans.

Other Information

• This position has financial responsibilities.
• This role is considered a position of trust.
• This position requires a purchasing card (P-Card).
• Please note: the University of North Georgia career board updates daily, positions are subject to be removed without prior notice or before the posting expires.

Background Check

• Position of Trust + Education & Credit