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Program Assistant- (Asian American Institute)

Employer
University of Massachusetts Boston
Location
UMass Boston
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Administrative Jobs
Technology, Analysts & Programming
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Job no: 525208
Position Type: Staff Part Time
Campus: UMass Boston
Department: Asian American Institute
Pay Grade: 27
Date opened: 04 Dec 2024 Eastern Standard Time
Applications close: 18 Dec 2024 Eastern Standard Time

General Summary:

The Administrative/Program Assistant will work under the supervision of the Administrative Coordinator at a research institute to support activities related to personnel, purchasing, and regular office operations. S/he will utilize university online administrative software for purchasing goods and services and related expense reports, and for timekeeping. The Assistant will interface with new or current staff, suppliers and consultants as necessary in relation to these administrative activities. S/he will assist with contacting other departments on campus for assistance in office or staff operations. In addition, s/he may be asked to assist in organizing occasional on-campus or virtual events. The position may be a mix of in-person and remote work.

Examples of Duties:

  • Create purchase orders for approved purchases and services.
  • Submit accounting reports for credit card and travel expenses.
  • Collect and report working hours for temporary and student employees.
  • Assist individuals, organizations, and businesses in registering on the university supplier system.
  • Contact on-campus offices such as the IT Department to solve computer problems and support staff operations.
  • Following up with suppliers for invoices.
  • Follow administrative requests through the system if necessary to ensure they have been completed.
  • Submit help requests to university departments when needed and obtain needed information.
  • Attend on-line trainings as university software tools change or get updated.
  • Provide occasional administrative support for meetings or events such as inviting guests or keeping attendance lists.
  • Perform other related duties as assigned.
    • Qualifications:

    Bachelor’s degree and minimum of 1 to 3 years administrative experience. An additional 3 years of relevant work experience may be substituted for the required Bachelor’s degree.

  • Familiarity with purchasing, accounting, and timekeeping systems used by University of Massachusetts or similar software tools.
  • Familiarity with standard office software programs such as Microsoft Office.
  • Extremely detail oriented.
  • Excellent organizational skills.
  • Strong communication skills.
  • Strong problem-solving skills.
  • Able to follow university rules and regulations.
  • Able to manage a task from beginning to end.
    • Application Instructions:

    Please apply online with your resume, cover letter and list of three professional references.

    Review of candidates will begin following the application closing date.

    Only Internal candidates in the Professional Staff Bargaining Unit will be considered during the first 10 business days of the posting. All other candidates will be considered after that period.

    Salary Ranges for the appropriate Pay Grade can be found at the following link:

    Grade: 27

    Salary Ranges

    This is an exempt union position.

    All official salary offers must be approved by Human Resources.

    UMass Boston is committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact HRDirect@umb.edu or 617-287-5150.

    Applications close: 18 Dec 2024 Eastern Standard Time

    Organization

    Working at University of Massachusetts Boston

    The University of Massachusetts Boston is nationally recognized as a model of excellence for urban public universities. The scenic waterfront campus is located next to the John F. Kennedy Library, with easy access to downtown Boston. 

    The second-largest campus in the UMass system, UMass Boston combines a small-college experience with the vast resources of a major research university. With a 16:1 student-to-faculty ratio, students easily interact with professors because most teaching occurs in small class sizes. Ninety-three percent of full-time faculty hold the highest degree in their fields.

    UMass Boston’s academic excellence is reflected by a growing student body of nearly 16,000 undergraduate and graduate students. The university’s eight colleges offer more than 100 undergraduate programs and 50 graduate programs. The University Honors Program serves 300 students who thrive on intellectual challenge. Enriched courses probe more deeply into theory or venture further into application.

    UMass Boston’s diverse student body provides a global context for student learning, and its location in a major U.S. city provides connections to employers in industries such as finance, health care, technology, service, and education, offering students opportunities to gain valuable in-school experience via internships, clinicals, and other career-related placements.

    More than 100 student organizations — including clubs, literary magazines, newspaper, radio station, art gallery, and 16 NCAA Division III sports teams — offer a rich campus life. Students live throughout Greater Boston and in apartment communities just steps from the campus, and enjoy the rich amenities, cultural attractions, and educational opportunities that make the city the biggest and best college town in the nation.

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