CEMS Unit Pre-Award Administrator
- Employer
- University of Vermont
- Location
- Burlington, VT
View more categoriesView less categories
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
CEMS Unit Pre-Award Administrator
Diversity Statement:The University is especially interested in candidates who can contribute to the diversity and excellence of the institution. Applicants are encouraged to include in their cover letter information about how they will further this goal.
Posting Summary:This position is eligible for 100% remote work.
Conduct pre-award sponsored research activities required for the submission, and acceptance of sponsored activities in assigned departments. Provide assistance to principal investigators (PIs) for tasks related to submission of sponsored proposals and award administration. Partner with SPA’s Research Administrators (RAs) to interpret sponsor regulations and University policies for PIs and serve as primary information resource for college research administration procedures. Partner with RAs to deliver and lead training initiatives. Participate in on-boarding PIs with respect to their roles and responsibilities in managing sponsored projects.
Proposal Development and Submission
- Create accounts, maintain, and learn appropriate electronic research administration (ERA) systems within UVM and sponsor sites as appropriate for proposal submission and award administration.
- Track and communicate proposal plans, deadlines, and requests for proposals, as needed; partner with PIs to interpret guidelines or resolve issues.
- Identify and obtain from the sponsoring agency specified guidelines, for example: target amounts, start date and performance period, and budgetary specifications.
- Analyze data to provide in proposals, such as bio sketches, effort commitment and assemble as needed.
- Review routine and complex proposals to ensure submission package policies, procedures and compliance are met; if University terms are not met refer to appropriate RA.
- Serve as liaison related to proposals and submittal processes; ensure internal review process has been completed.
- Maintain up-to-date database and documentation of proposal correspondence and all relevant documents.
- Ensure timely submission of proposals.
Award Administration and Acceptance
- Assist with submission of post-proposal materials such as just-in-time (JIT) and revision of budgets and/or scopes of work, any requirement of the sponsor for potential funding.
- Maintain ongoing communications regarding grant/contract administration with the PI, unit administrators, and college administration.
- Work with department leadership and/or PI to allocate academic year or summer effort to an award.
- With acceptance of potential award, assist College administration in assessing the financial risk associated with need for an advance account.
- Collaborate with principal investigators and RA to draft and submit communications to sponsors.
- Complete data collection form in collaboration with PI and cross-campus colleagues.
- Communicate and resolve any outstanding issues in collaboration with the PI and/or cross-campus departments.
- Review sponsor regulations as outlined in award documents and coordinate with PIs to ensure compliance with sponsor specific terms and conditions.
Education and work experience:Bachelor’s DegreeRelevant Work Experience 2-4 yearsCompetencies: Working knowledge of contracts and grants transactions and applicable financial systems, as well as related policy requirements.Demonstrated working knowledge of applicable federal, state, local, sponsor, and institutional regulations, policies, and guidelines.Ability to work independently and as a team member, research and resolve problems, meet deadlines, and follow through on assignments with minimal direction.Independent judgment and strong organization and communication skills and customer service focus across broad and diverse subject areas.
Accounting and budgeting skills in managing complex financial accounts and funds, as well as knowledge of generally accepted accounting, fiscal, and reporting principles.Ability to manage significant volume of transactions.
Thorough knowledge in applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, et cetera. (if applicable)3 years demonstrated experience in research contract and grant management.Certified Research Administration (CRA) designation
Anticipated Pay Range:$62,000 - $70,000
Special Conditions:Bargaining unit position, This position is eligible for full-time telework in accordance with the university telecommuting policy, Background Check required for this position, External candidates must complete a 4-month probationary period
FLSA:Exempt
Union Position:Yes, UVMSU ($20 minimum hourly rate)
Job Open Date:11/26/2024
Open Until Filled:No
Position Title:Administrative Professional
Posting Number:S5407PO
Department:Sponsored Project Admin/30612
Position Number :00026687
Employee FTE :1.0
Employee Term :12
Organization
The University of Vermont’s hilltop campus looks out across one of America’s most vibrant small cities to Lake Champlain and the Adirondack Mountains beyond. Here, students’ educational experience and activities are enriched by our location — from the energy and innovation of Burlington to the forests, farms, and independent spirit of Vermont.
UVM is a Public Ivy and top 100 research university of a perfect size, large enough to offer a breadth of ideas, resources, and opportunities, yet small enough to enable close faculty-student mentorship. With a commitment to undergraduate education, UVM professors — world-class researchers, scholars, and artists — bring their discoveries into the classroom and their students into the field.
You’ll find UVM faculty and students studying the effects of climate change aboard the Melosira, a research vessel and floating lab; testing new vaccines at the on-campus medical center; launching local start-ups; and working with refugees at Burlington community centers.
Since 1791, the University of Vermont has worked to move humankind forward. The fifth oldest university in New England, UVM boasts a legacy of important firsts in education: the first college to declare public support of freedom of religion and the first to admit women and African-Americans to Phi Beta Kappa.
Today, the university continues to provide endless ways to explore the world, challenge ideas, and dig in on the most pressing issues of our time.
At a glance:
- Founded in 1791, became a Land Grant university in 1862
- Home to seven undergraduate schools and colleges, the Honors College, Graduate College, Larner College of Medicine, and Division of Continuing and Distance Education
- Enrollment: 10,267 undergraduates, 1,462 graduate students, 461 medical students, 23 post-baccalaureate certificates, 892 non-degree students
- 1,556 full- and part-time faculty
- Offering 100+ bachelor’s degree programs, 50 master’s programs, 29 accelerated master’s programs, and 22 doctoral programs
- 18 Division I athletic teams
- “UVM” stands for Universitas Viridis Montis, Latin for University of the Green Mountains
Our vision
To be among the nation’s premier small research universities, preeminent in our comprehensive commitment to liberal education, environment, health and public service.
Our mission
To create, evaluate, share and apply knowledge and to prepare students to be accountable leaders who will bring to their work dedication to the global community, a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct.
About Burlington:
UVM’s hometown perennially appears on national rankings that laud its livability, access to nature and recreation (including the best skiing in the northeast), thriving food and music scene, rising identity as a technology and innovation hub, and its status as a top college town. City perks include an active pedestrian marketplace in the heart of downtown, 8 miles of waterfront along Lake Champlain featuring stunning sunsets over the Adirondacks beyond, and a 12-mile paved bike trail that runs along the lake. Burlington’s nickname, BTV, comes from the code for its airport, just 10 minutes from campus. With Montreal a 90-minute and Boston a 3.5-hour drive away, international and metropolitan culture are easily accessible for weekend adventures.
With a metro-area population of approximately 210,000, Burlington is Vermont’s largest city. In addition to UVM, large local employers include Global Foundries, GE Healthcare, Keurig Green Mountain, Dealer.com, Seventh Generation and Ben & Jerry’s Homemade. Vermont’s public K-12 schools are perennially ranked among the best in the nation.
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