EVENT SPECIALIST FOR PRESIDENTAL FUNCTIONS, Office of the President
- Employer
- Boston University
- Location
- Boston
- Salary
- Grade 48
View more categoriesView less categories
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
EVENT SPECIALIST FOR PRESIDENTAL FUNCTIONS, Office of the President
Tracking Code: 24500694180826
Job Description
EVENT SPECIALIST FOR PRESIDENTAL FUNCTIONS, Office of the President
Category
Charles River Campus --> Professional
Job Location
BOSTON, MA, United States
Tracking Code
24500694180826
Posted Date
8/26/2024
Salary Grade
Grade 48
Position Type
Full-Time/Regular
This position will serve as the hospitality and events management assistant for the President and the President's spouse and act as a representative of the management of Presidential Events. Reporting to the Director of Hospitality for Presidential Functions, this person will be responsible for assisting in planning, designing, and executing a variety of events and programs for the President (and the President's spouse, as needed). Additionally, this position will be responsible for the oversight and management of the Sloane House events and others taking place on and off-campus, as hosted by the President.
Responsibilities:
- (50%) Manage planning and execution of institutional events, most specifically those taking place at the President's residence (Sloane House) and/or that the President is hosting on-campus. Conceptualize and design these events, develop budgets, create and maintain guest tracking systems, communicate event needs to service providers, and manage on-site staff on these events; including web and specialized guest services. Assist with and track ground transportation and hotel needs for the Trustees and other VIP guests of the University. As needed, research off-campus venues for highest-level University events, prepare proposals, work with site personnel to develop contracts, identify insurance requirements, and work with those site staffs to create events that will ensure the Presidential signature hospitality is executed at all times.
- (25%) Work closely with the Director and Executive Director to plan and execute Sloane House and related Presidential events.
- (15%) Keep thorough record of all required documentation and correspondence; issue and track payments to service providers and external vendors; ensure event files and database records are accurately maintained for budgetary and forecasting purposes.
- (10%) When it relates to high-level University events, develop accurate dining and briefing documents to ensure that all day-of details are updated.
Required Skills
A cover letter is required for consideration.
- Bachelor's degree with 5 years of experience required.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.
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Required Skills
Job Location: BOSTON, MA
Position Type: Full-Time/Regular
Salary Grade: Grade 48
To apply, visit https://jobs.silkroad.com/BU/External/jobs/314544
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Organization
The Difference Is Our DNA
What compelled the Bill & Melinda Gates Foundation to award Boston University a grant to fight newborn mortality in Zambia? Why did Martin Luther King, Jr. adopt BU as a place where he could hone his message of justice and equality? And what is the catalyst that prompts 32,557 students from 135 countries to call BU their home every semester? It’s in our DNA: an inherent desire in each of our students, faculty, and staff to vigorously and dauntlessly pursue knowledge—and embrace the unlimited possibilities that come with it.
A Community Unlike Any Other
As you can see below, it takes people, ideas, and a little luck (Boston, you’re our town) to make BU what it is today: one of the most dynamic universities in the world.
Celebrated thinkers: On any given day, students will find themselves mesmerized by Nobel Prize winners, a poet laureate, and the first biomedical engineer ever to receive a MacArthur Foundation “Genius Award,” among others.
Extraordinary teaching: When a classroom starts to percolate with new ideas, it’s because our faculty of scholars and accomplished practitioners know how to ignite students’ imaginations. That’s why we reward our best teachers with BU’s most prestigious honor: The Metcalf Cup and Prize.
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A city within a city: Today, 80% of our undergrads live on campus, which could explain the 525 student activity groups alone.
The greatest college town in the world: Boston. ’Nuff said.
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