Event Manager

Employer: University of California, Los Angeles
Location: Los Angeles
Salary: USD $28.30/Hr. - USD $54.74/Hr.

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Employment Type: Full Time
Institution Type: Four-Year Institution

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Job Details
Organization

Job Details

Event Manager

University of California Los Angeles

Budgeted Pay Scale:
Full Salary Range: USD $28.30/Hr. - USD $54.74/Hr.

Special Instructions to Applicants
The budgeted hiring salary/target range for this position is from the posted minimum to $66,000 annually, with salary placement based on skills, knowledge, and experience.

Position Summary
Responsible for events, film shoots and other related duties assigned by the Assistant Director and/or the Principal Event Managers. Work independently or with other event managers. Responsible for customer service, budget and contract development, planning, execution, billing and audit processes for both internal and external events. Provide on-site coordination and supervision of all aspects of event management and production. Provide supervision to Assistant Public Event Manager(s) and support staff, as well as temporary event staff, as required. Responsible for assisting in Events Office marketing efforts and customer outreach efforts.

Salary & Compensation
*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

Demonstrated professional experience working in the events or film production industry. (Preferred)

1. Excellent Communication Skills: Proficient in using language and appropriate vocabulary to obtain and convey information professionally, with diplomacy and clarity. This includes writing clear and grammatically correct materials, such as production reports and event briefings. (Required)

2. Event Management Knowledge: Demonstrated working knowledge of event management principles and event production. Professional experience working with event vendors and/or venue managers and event customers and/or clients. (Required)

3. Contract and Budget Management: Ability to create, establish, and manage event contracts and budgets effectively. (Required)

4. Organizational and Detail Orientation: Highly organized and detail-oriented, with effective follow-up skills and the ability to prioritize assignments under pressure of deadlines. (Required)

5. Collaboration and Interpersonal Skills: Strong interpersonal skills to work cooperatively with University staff and representatives from non-University organizations, and the ability to be an active team member. (Required)

6. Technical Proficiency: Demonstrated skill in using Microsoft Office Suite (Word, Access, Excel, PowerPoint, Outlook) and a PC compatible computer. (Required)

7. Independent and Collaborative Work: Ability to work independently and collaboratively to prioritize work demands and staff resources to meet anticipated event deadlines. (Required)

8. Flexible Schedule: Willingness and availability to work a flexible schedule, including evenings and weekends. (Required)

9. Familiarity with UCLA Facilities: Knowledge of UCLA facilities, including classrooms, outdoor spaces, and other venues available for event programming. (Preferred)

10. Understanding of University event policies: Knowledge of University policies and procedures regarding the use of campus facilities for non-academic purposes and restrictions on their use. (Preferred)

11. Experience with Student Organizations: Experience working with students and student organizations, including understanding related issues as they pertain to events on a college or university campus (Preferred)

12. Ability to Manage Competing Workloads: Proven ability to prioritize work effectively and complete assignments under the pressure of competing workloads and deadlines. (Required)

Education, Licenses, Certifications & Personal Affiliations

Bachelor's Degree Bachelor's degree in related area and/or equivalent experience (Preferred)

Special Conditions for Employment

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Schedule
Monday - Friday, 8AM-5PM, some weekends and Holidays.

Union/Policy Covered
99-Policy Covered

To apply, please visit: https://jobs.ucla.edu/careers-home/jobs/5850

Application Deadline: 8:50 p.m. on

Organization

Working at University of California, Los Angeles

UCLA is a public research university located in the Westwood neighborhood of Los Angeles, California. It was founded in 1919 and is the second oldest of the ten campuses affiliated with the University of California system. UCLA offers over 300 undergraduate and graduate degree programs in a wide range of disciplines and enrolls about 26,000 undergraduate and about 12,000 graduate students from the United States and around the world every year.

UCLA features the College of Letters and Science, seven general campus professional schools, and four professional schools for the health sciences. The UCLA College of Letters and Science has 34 academic departments and 900 faculty, and houses the majority of UCLA's 129 undergraduate majors as well as the students in the Graduate Division of Letters and Sciences. The UCLA College Honors Program is also housed in the College. The College of Letters and Science's programs are divided into five academic divisions: humanities, social sciences, life sciences, physical sciences, and the International Institute. UCLA also offers certificate programs, undergraduate degree-credit and continuing education credits for non-full-time students through its UCLA Extension education program.

The 2010 edition of U.S. News & World Report ranked UCLA as the 24th best university in the nation and 32nd best in the world. In the 2007 edition of U.S. News and World Report, UCLA Medical Center was ranked best in the West, as well as one of the top 3 hospitals in the United States alongside Mayo Clinic, Cleveland Clinic, Massachusetts General Hospital, and Johns Hopkins Hospital. In 15 of the 16 medical specialty areas examined, UCLA Medical Center ranked in the top 20.

The campus' location in Los Angeles makes excursions to local museums, theaters, or other entertainment venues relatively quick and easy.

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