Facility and Events Coordinator
- Employer
- St. Edward's University
- Location
- Austin
View more categoriesView less categories
- Administrative Jobs
- Institutional & Business Affairs, Facilities Management & Sustainability
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Facility and Events Coordinator
Athletics
St. Edward's University is seeking a motivated and experienced Athletics Facilities and Event Coordinator to oversee the daily operations of our athletic facilities and coordinate event management for NCAA athletic teams and external events. This individual will ensure the maintenance and optimal functionality of all athletics facilities, while also serving as the primary point of contact for game day operations, from logistics to staffing. The ideal candidate will possess strong organizational, leadership, and communication skills to manage the complex demands of our dynamic athletics department.
Qualifications:
- Bachelor's degree, Masters preferred.
- Minimum of two years of related work experience in facility management, event coordination, or a similar field.
- In depth knowledge of NCAA rules and regulations, specifically pertaining to hosting games and events.
- Experience operating sports venue equipment (e.g., scoreboards, public address systems) and managing game day logistics.
- Strong problem-solving skills and the ability to handle multiple tasks simultaneously in a high-pressure, goal-oriented environment.
- Exceptional written and verbal communication skills, with the ability to communicate effectively with diverse groups, including athletes, coaches, staff, and external vendors.
- High level of motivation and the ability to work independently with minimal supervision.
- Must possess an unencumbered driver's license and the ability to pass a criminal background check.
Responsibilities:
- Facility Management: Oversee all indoor and outdoor athletics facilities, ensuring they are well-maintained and ready for practices, games, and external events.
- Maintenance Coordination: Manage facility maintenance requests, create preventative maintenance plans, and evaluate the efficiency of systems, working closely with the University's Facilities Department to propose improvements.
- Event Management: Coordinate and supervise game day event operations, serving as the primary contact for concessions, ticketing, parking, custodial services, and other logistics.
- Staff Supervision: Hire, train, and supervise event staff and student workers for home athletic events, ensuring smooth setup, execution, and breakdown of events.
- Budget Management: Develop and manage event-related budgets, providing oversight of expenditures and ensuring financial compliance with departmental and university standards.
- Scheduling and Coordination: Manage the scheduling of athletic facilities for both NCAA practices/competitions and external events, maintaining a master calendar in coordination with RecWell.
- Vendor Relations: Serve as the liaison to the athletics field maintenance vendor, ensuring that all field and facility maintenance is performed timely and meets standards.
- Event Logistics: Coordinate logistics and communication with all necessary constituents during the event planning process, ensuring efficient and effective execution of athletic events.
- Regulatory Compliance: Ensure all activities and events comply with relevant regulations and policies, particularly those pertaining to NCAA and university guidelines.
- Special Event Management: Manage bid proposals for NCAA postseason events and oversee game day operations for these events.
- Campus Engagement: Participate in campus-wide committees and work towards accomplishing the long-range goals of the university.
- Other duties as assigned.
For detailed information, please scroll to the bottom of the page to download the job description.
The University offers an excellent TOTAL REWARDS package!
Medical & Rx Coverage (HSA Available)
Dental
Vision
Flexible Spending Accounts
Short Term Disability (STD) Insurance
Long Term Disability (LTD) Insurance
Life & Accidental Death & Dismemberment (AD&D) Insurance
Employee Assistance Program (EAP)
Pet Insurance
Annual Leave & Paid Sick Leave
Retirement Plan - (TIAA) Employee 5%/Employer Match 7%
Tuition Benefits
Paid Holidays
Services & Discounts
HOW TO APPLY
Interested applicants should submit an online application at; https://stedwards.applicantpro.com. Please include resume, cover letter, and three employment references. No Calls Please. Applications will not be considered if it is missing any of these three items.
Mission Integration Statement:
St. Edward's was founded by the Congregation of Holy Cross, from which it acquired distinguishing characteristics that include the courage to take risks, an international perspective and the commitment to provide educational opportunities for students of varied cultural, religious, educational and economic backgrounds. In support of the mission, the different backgrounds of St. Edward's students, faculty and staff enrich our community and represent a significant part of our culture and commitment to excellence. We value the individual differences, life experiences, unique capabilities and innovative talent that our employees and students contribute to our vibrant academic environment. St. Edward's honors and respects all members of its community by fostering an inclusive and welcoming environment that respects the dignity and worth of each person and stresses the obligation of all people to pursue a more just world.
EQUAL OPPORTUNITY EMPLOYER:
St. Edward's University, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, education programs and activities and admissions.
ABOUT ST. EDWARD'S UNIVERSITY
Founded in 1885 by the Congregation of Holy Cross, St. Edward's University is a private, Catholic liberal arts institution of more than 4,600 diverse students located in Austin, Texas. St. Edward's emphasizes critical thinking and ethical practices, as well as small classes, personalized learning and exciting internship opportunities. The community atmosphere extends to the approximately 800 faculty and staff who work together to make the university a welcoming yet challenging environment for students. An overview of St. Edward's University employee benefits is available at; https://www.stedwards.edu/human-resources/benefits-summary
Sponsorship:
We are not offering sponsorship at this time.
Background Checks:
A criminal history background check is required for finalist(s) under consideration for this position.
Reference #:J2024105
Available: Immediately
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Organization
St. Edward’s University: One of America’s Best Colleges
St. Edward’s is a dynamic, nationally ranked, Catholic university where teaching, learning, leadership and service come together to contribute to a better world. For more than a decade, we’ve been named one of “America’s Best Colleges” by U.S. News & World Report. Located in the thriving city of Austin, Texas, with partner universities in 16 countries, our impact extends across the globe.
An Education for Today and a Lifetime
St. Edward’s offers an extraordinary educational environment that challenges, inspires and empowers students to make a difference in their world. Our academic community is dedicated to providing undergraduate, graduate and adult-learner degree programs that meet the demands of our times, preparing students to lead and succeed in a rapidly changing world.
Founded in 1885 by the Congregation of Holy Cross, our liberal arts education emphasizes critical thinking, ethical reasoning and multicultural understanding. Students enjoy the advantages of small classes and personal attention coupled with innovative facilities and advanced technology. And they benefit from valuable real-world experience through research, internships, service and study abroad. Through the abundant learning opportunities a St. Edward’s education provides, our students gain the knowledge and skills they need to pursue fulfilling careers and purposeful lives.
Quick Facts About St. Edward’s
- 13:1 Student-faculty Ratio
- 18 Average class size
- 50+ Undergraduate areas of study
- 7 Graduate degree programs
- 10 Adult undergraduate programs
- 4,620 Students enrolled
- 4,023 Undergraduate students
- 54 Countries represented
Our Achievements Draw National Recognition
A commitment to students, faculty and a stellar academic environment that’s second to none has placed St. Edward’s in the national spotlight.
- Since 2003, St. Edward’s has consistently been recognized in the top 25 of U.S. News & World Report’s annual ranking of “America’s Best Colleges.” Currently, we’re 13th among universities in the Western Region.
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Forbes, Princeton Review and Washington Monthly include St. Edward’s on their lists of the best universities in the country.
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We’ve recently been ranked one of the top 10 “Best Colleges in Texas” by two highly respected college assessment groups: College Factual (2015) and Niche (2016).
- St. Edward’s has been named the nation’s top producer of U.S. Fulbright Students among master’s-granting institutions in 2015–2016. For the last six years, St. Edward’s has been recognized as a top producer of Fulbright Students, with a record 13 finalists and 10 winners in 2015. Since 2004, our students have won 37 Fulbright grants.
Strategic Planning Guides Our Success
From 1999 to 2015, St. Edward’s increased overall enrollment by 25%. And our donors contributed more than $152 million during that time. This record generosity helped grow our endowment to more than $95 million and provided important funding for new buildings and capital improvements. See how we’re continuing the momentum of that success in the years ahead. Read about our strategic priorities for 2018.
Learn more about St. Edward’s.
We welcome your application. Apply now!
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