Administrative Coordinator (Temporary Non-Exempt)

Employer: University of Pennsylvania
Location: Civic House

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Administrative Jobs: Institutional & Business Affairs, Clerical & Administrative Support
Employment Type: Part Time
Institution Type: Four-Year Institution

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Job Details
Organization

Job Details

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

Posted Job Title

Administrative Coordinator (Temporary Non-Exempt)

Job Profile Title

Temporary Employee - Non-Exempt

Job Description Summary

Reporting to the Director of Civic House, the Administrative Coordinator is responsible for organizing the House’s overall activities, including programs and events related to Civic House initiatives; managing the office and the Civic House facility; processing and tracking financial activities; and supporting communications and website content.

This position consists of 20 hours per week at $20.00/hr.

This is a temporary position and has an end date of 12/27/24. This requires in-person work.

Job Description

Duties:
• In coordination with the Provost Administrative Affairs’ office, support timely processing of Civic House financial transactions.
• Administer use of Civic House facility.
• Oversee scheduling, policies and procedures for community service transportation.
• Perform other duties in support of office’s smooth functioning.
• Coordinate logistics for a variety of Civic House initiatives (sample listed below) in collaboration with other staff.
• Assists with making travel arrangements and producing expense reports
• Assists with the coordination and planning of various department events
• Provide support for daily operations
• Business Office: weekly payroll preparation and processing, equipment contracts/repairs, facilities requests, office supply maintenance, service contracts
• Financial responsibilities: create PO’s, troubleshooting, following up on purchasing requests
• Other duties and responsibilities as assigned

High School Grad/GE Degree, and 5 to 7 years of experience or equivalent combination of education and experience is required.

This is a temporary non-exempt part-time position.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Provost Interdisciplinary Programs

Pay Range

$7.25 - $20.00 Hourly RateSalary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Organization

Welcome to the University of Pennsylvania! Penn is the largest private employer in Philadelphia and is a world-renowned leader in education, research, and innovation.

Across our 12 highly-regarded schools, more than 25,000 students, and more than 4,000 faculty members, we become one university: a wide-ranging, ever-changing community that draws its strength from a multitude of races, ethnicities, genders, sexual orientations, historical traditions, ages, religions, disabilities, veteran status, interests, perspectives, and socioeconomic backgrounds.

Penn carries on the principles and spirit of its founder, Benjamin Franklin: entrepreneurship, innovation, invention, outreach, and a pragmatic love of knowledge. Franklin's practical outlook has remained a driving force in the university's development. To learn more, visit About Penn.

Vision

As engines of knowledge and new ideas, universities have the unique potential to define the future rather than be defined by it; to pioneer change rather than merely manage it. To do so requires a plan both visionary and pragmatic. The Penn Compact 2022 motivates community members to innovate, be radically inclusive, and positively impact their local, national, and global communities.

Penn’s fundamental priorities — increasing access, integrating knowledge and engaging locally, nationally and globally — are supported by the three core values that make us uniquely Penn: inclusion, innovation, and impact.

Learn about the signature initiatives of the Penn Compact 2022:

Global Connections President’s Engagement Prizes President's Innovation Prize Penn Integrates Knowledge University Professors

Diversity

Understanding and appreciating diversity is one of Penn's most important priorities and is fundamental to success in today's world.

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

To learn more about Diversity and Inclusion at Penn visit:

Diversity at Penn Resources Supporting Diversity Penn Diversity Facts and Figures Penn's Diversity Timeline 1740-1997

Benefits

Penn offers a wide range of benefits and perks - from Penn's retirement Matching Plan to bike repair stations to access to the full LinkedIn Learning library to adoption assistance to workshops at the letterpress and book arts studio and much more!

Penn HR Benefits Be in the Know Wellness Campaign Penn Home Ownership Services Campus Shuttles & Buses Resources for Cyclists Deals@Penn Common Press

Campus and Beyond

We invite you to explore our campus and its stately buildings and state-of-the-art facilities.

Penn Park Morris Arboretum Penn Campus Arboretum: 6,800 Campus Trees Penn Recreation Penn Libraries Shop Penn

Try our self-guided tour! Come and visit!

Learn about sustainability at Penn.

News

Stay up-to-date with Penn's response to COVID-19: Coronavirus Information & Resources.

Penn supports news publications that tell the ongoing story of the University community, communications services for external media, telephone and video services, and other media resources: Campus Media

Connect with us!

Instagram: @uofpenn

Twitter: @Penn

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