Administrative Support Associate I
- Employer
- University of Kentucky
- Location
- Lexington, KY
View more categoriesView less categories
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Administrative Support Associate I
Requisition Number:RE48290
Department Name:8T110:College of Social Work
Work Location:Lexington, KY
Grade Level:41
Salary Range:$15.83-25.30/hour
Type of Position:Staff
Position Time Status :Full-Time
Required Education:AA
Click here for more information about equivalencies::https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience:3 yrs
Required License/Registration/Certification:None.
Physical Requirements:Prolonged and repetitive motion typical of desk work (sitting/typing/bending/twisting/screen exposure).
Lifting/pushing/pulling objects up to 25lbs.
Monday-Friday (8:00 am – 5:00 pm).
Some evenings and weekends on an as needed basis.
The College of Social Work (CoSW) is seeking an Administrative Support Associate I to work in the Business Office. This role will be responsible for:
Concur support
- This role will be responsible for assisting on all aspects of travel arrangements and the subsequent reimbursement process for faculty, staff, and visiting professionals for the CoSW. This position will complete purchase requests, travel arrangements, and complete all Concur travel reports for administrators at the college, including the Dean, Associate and Assistant Deans, and Program Directors. Coordination of group travel arrangements as needed; including communication on how to submit a purchase request for each event and instructions for CoSW employees on how to make travel arrangements.
Business Office Administrative Support
- Prepare and record meeting minutes for the business office, create timelines and tracking for business office deadlines. Under the direction of Business Office leadership, responsible for processing various forms; including procard applications, disbursements, independent contractor payments, and cost/fund center requests. Management of internal college account records, monitoring business office email inbox for action items and organizing SharePoint files. This position will also be responsible for uploading reports to Smartsheet for account reconciliations.
Incentives Coordination and Accounts Payable
- Processing of incentive payments and mailings as needed. Set-up of file-sharing systems for each project, tracking spending and balances on declining cards, and communicating payment schedules all while adhering to UK Business Procedures.
There is currently more than one position open for the Administrative Support Associate I. To be considered for each position, you must apply for each position. One application will not be considered for all positions.Does this position have supervisory responsibilities? :
No
Preferred Education/Experience:Bachelor’s Degree preferred.
Deadline to Apply:12/03/2024
Our University Community:We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Organization
Fast Facts
Location: Lexington, Ky.
Founded: 1865
Endowment: $1.1 billion
Budget: $3.5 billion
Research Grants and Contracts Awarded: $316.5 million
Library Holdings: 4.3 million volumes
Enrollment: 30,76
President: Dr. Eli Capilouto
Provost: Dr. David W. Blackwell
Executive Vice President for Finance and Administration: Dr. Eric Monday
Executive Vice President for Research: Dr. Lisa A. Cassis
Executive Vice President for Health Affairs: Dr. Mark F. Newman
About the University
Adjacent to downtown Lexington, UK is nestled in the scenic heart of the beautiful Bluegrass Region of Kentucky. UK's campus covers more than 814 acres, with more than 30,700 students and 13,500 full-time employees, including nearly 2,400 full-time faculty and librarians.
Mission
The University of Kentucky is a public, land grant university dedicated to improving people's lives through excellence in education, research and creative work, service, and health care. As Kentucky's flagship institution, the University plays a critical leadership role by promoting diversity, inclusion, economic development, and human well-being.
Our Guiding Principles
The University is driven by the promise it has made to Kentucky, one that honors its land-grant mission and a heritage honed through 150 years of service to the Commonwealth of Kentucky. Six principles guide our efforts. They are: creating a vibrant undergraduate learning community, advancing a high-quality graduate and professional education portfolio, cultivating a robust research environment, developing a strong and sustainable UK infrastructure, fostering a positive work environment for faculty and staff, and ensuring a meaningful impact on the Commonwealth and the community.
Employment/Benefits
As Central Kentucky's largest employer, the University of Kentucky supports the recruitment and retention of unparalleled talent - individuals who inspire learning, teaching, service and healing through innovation in work solutions, initiatives, policies and programs. Impressive benefits at the University include an excellent retirement package, with an employer match that doubles the employee's contribution, a dynamic work-life program to assist employees in balancing their work with their personal lives, a wellness program to protect, maintain and promote the health of employees, and a strategic plan that nurtures diversity of thought, culture, gender and ethnicity. For more information regarding benefits, visit http://www.uky.edu/hr/benefits.
Research
In fiscal year 2016, the University of Kentucky was awarded $316.5 million in external grants and contracts. UK is one of only eight universities across the country with the full range of undergraduate, graduate, professional and medical programs on one contiguous campus, leading to groundbreaking discoveries and unique cross-disciplinary research and scholarship. Moreover, UK is currently one of only 22 public institutions with a trifecta of federal designations of excellence in research: for aging, in cancer and in translational science. A new $265 million research facility, due to open in 2018, will bring together clinicians, scientists and scholars from across UK’s campus to reduce health gaps in Kentucky. These health gaps include cancer, cardiovascular disease & stroke, diabetes & obesity, substance abuse, and neuroscience & aging.
Research at UK is a dynamic enterprise encompassing both traditional scholarship and emerging technologies. UK is one of eight universities in the U.S. that has well-established programs in agriculture, engineering, medicine and pharmacy on a single campus, leading to groundbreaking discoveries and unique interdisciplinary collaboration.
In 2013, the UK Markey Cancer Center announced its designation as a National Cancer Center by the National Cancer Institute. This designation places UK among an elite group of 22 research universities that can boast the "Triple Crown" of federal research awards: NCI designation, the Clinical Translational Sciences Award, and a federally supported Alzheimer's Disease Center.
UK HealthCare
UK HealthCare has strategically developed an incredible capacity to serve the Commonwealth through its state-of-the-art patient care pavilion and emergency rooms, advanced biomedical and biological research, and a network of affiliate health care agencies throughout Kentucky. Passion for people and a vision for the "medical campus of the future" have inspired leading physicians and researchers from across the United States to join UK. Their research agenda is balanced with outreach to affiliated and partner hospitals, so Kentucky families can receive high-quality health care at home and travel to Lexington for only the most advanced, complex medical care and procedures.
Living in the Bluegrass
Ranked as one of the nation's best places to live and work, Lexington offers many diverse educational, cultural and commercial opportunities. With a population of more than 314,000 people, Lexington supports cultural attractions such as opera, ballet, theater and musical events. Surrounded by rolling hills and horse farms, the Bluegrass Region is known for its natural beauty. For more information: http://www.uky.edu/hr/employment/working-uk/life-in-lexington.
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