Administrative Services Asst Senior
- Employer
- University of Kentucky
- Location
- Lexington, KY
View more categoriesView less categories
- Administrative Jobs
- Institutional & Business Affairs, Alumni Relations & Development
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Administrative Services Asst Senior
Requisition Number:RE48301
Department Name:40145:Proposal Development
Work Location:Lexington, KY
Grade Level:43
Salary Range:$19.18-30.68/hour
Type of Position:Staff
Position Time Status :Full-Time
Required Education:AA
Click here for more information about equivalencies::https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience:5 yrs
Required License/Registration/Certification:None.
Physical Requirements:This position requires standard office setting practices including extensive computer use, sitting at a desk for long periods of time reading online materials, filing, answering the telephone and communicating with a diverse academic population, walking to campus locations and carrying up to 10lbs.
Shift:Monday – Friday 8:00 am – 4:30 pm.
Job Summary:The Proposal Development Office at the University of Kentucky is seeking an Administrative Services Asst Senior. This position provides administrative support to the leadership and professional staff in the Proposal Development Office. The mission of this unit is to assist faculty, staff, and students in developing competitive grant applications for submission to external grant-making agencies. Responsibilities of the position are to provide administrative support and coordination of pre-award proposal development activities, including funding information monitoring and dissemination, data management and reporting, and office administration and grant proposal support.
Primary responsibilities:
- Serves as PDO’s limited submission manager responsible for overall coordination and processing of funding opportunities that limit the number of submissions by an institution. Drafts funding alert memos and coordinates posting and issuance of email funding alerts. Maintains web portal content. Conducts individual funding searches to identify specific grant opportunities.
- Provides support for data compilation, analysis, and reporting. Assists in designing and developing reporting tools and in preparing data tables for grant proposals. Maintains and updates designated subject and administrative mailing lists. Provides special project support related to data management and reporting, as assigned.
- Provides administrative and proposal development support to PDO leadership and staff, to include monitoring web-based PDO service requests, incoming telephone calls, visitors, and walk-ins. Maintains and monitors a centralized record of ongoing and completed requested client services. Schedules and coordinates PDO meetings, conference calls, and workshops and assists by preparing handouts/presentation materials. Assists in proposal development activities by formatting and editing PDO-generated reports, narrative, and supporting documents.
Competitive applicants will demonstrate ability to manage multiple tasks in a professional manner and provide outstanding customer service. The position requires ability to enter data accurately.
Does this position have supervisory responsibilities? :No
Preferred Education/Experience:Bachelor’s degree preferred. Prefer motivated candidates with experience in providing high level administrative support who can thrive in a fast-paced service environment and are committed to ongoing learning and the PDO mission.
Deadline to Apply:12/10/2024
Our University Community:We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Organization
Fast Facts
Location: Lexington, Ky.
Founded: 1865
Endowment: $1.1 billion
Budget: $3.5 billion
Research Grants and Contracts Awarded: $316.5 million
Library Holdings: 4.3 million volumes
Enrollment: 30,76
President: Dr. Eli Capilouto
Provost: Dr. David W. Blackwell
Executive Vice President for Finance and Administration: Dr. Eric Monday
Executive Vice President for Research: Dr. Lisa A. Cassis
Executive Vice President for Health Affairs: Dr. Mark F. Newman
About the University
Adjacent to downtown Lexington, UK is nestled in the scenic heart of the beautiful Bluegrass Region of Kentucky. UK's campus covers more than 814 acres, with more than 30,700 students and 13,500 full-time employees, including nearly 2,400 full-time faculty and librarians.
Mission
The University of Kentucky is a public, land grant university dedicated to improving people's lives through excellence in education, research and creative work, service, and health care. As Kentucky's flagship institution, the University plays a critical leadership role by promoting diversity, inclusion, economic development, and human well-being.
Our Guiding Principles
The University is driven by the promise it has made to Kentucky, one that honors its land-grant mission and a heritage honed through 150 years of service to the Commonwealth of Kentucky. Six principles guide our efforts. They are: creating a vibrant undergraduate learning community, advancing a high-quality graduate and professional education portfolio, cultivating a robust research environment, developing a strong and sustainable UK infrastructure, fostering a positive work environment for faculty and staff, and ensuring a meaningful impact on the Commonwealth and the community.
Employment/Benefits
As Central Kentucky's largest employer, the University of Kentucky supports the recruitment and retention of unparalleled talent - individuals who inspire learning, teaching, service and healing through innovation in work solutions, initiatives, policies and programs. Impressive benefits at the University include an excellent retirement package, with an employer match that doubles the employee's contribution, a dynamic work-life program to assist employees in balancing their work with their personal lives, a wellness program to protect, maintain and promote the health of employees, and a strategic plan that nurtures diversity of thought, culture, gender and ethnicity. For more information regarding benefits, visit http://www.uky.edu/hr/benefits.
Research
In fiscal year 2016, the University of Kentucky was awarded $316.5 million in external grants and contracts. UK is one of only eight universities across the country with the full range of undergraduate, graduate, professional and medical programs on one contiguous campus, leading to groundbreaking discoveries and unique cross-disciplinary research and scholarship. Moreover, UK is currently one of only 22 public institutions with a trifecta of federal designations of excellence in research: for aging, in cancer and in translational science. A new $265 million research facility, due to open in 2018, will bring together clinicians, scientists and scholars from across UK’s campus to reduce health gaps in Kentucky. These health gaps include cancer, cardiovascular disease & stroke, diabetes & obesity, substance abuse, and neuroscience & aging.
Research at UK is a dynamic enterprise encompassing both traditional scholarship and emerging technologies. UK is one of eight universities in the U.S. that has well-established programs in agriculture, engineering, medicine and pharmacy on a single campus, leading to groundbreaking discoveries and unique interdisciplinary collaboration.
In 2013, the UK Markey Cancer Center announced its designation as a National Cancer Center by the National Cancer Institute. This designation places UK among an elite group of 22 research universities that can boast the "Triple Crown" of federal research awards: NCI designation, the Clinical Translational Sciences Award, and a federally supported Alzheimer's Disease Center.
UK HealthCare
UK HealthCare has strategically developed an incredible capacity to serve the Commonwealth through its state-of-the-art patient care pavilion and emergency rooms, advanced biomedical and biological research, and a network of affiliate health care agencies throughout Kentucky. Passion for people and a vision for the "medical campus of the future" have inspired leading physicians and researchers from across the United States to join UK. Their research agenda is balanced with outreach to affiliated and partner hospitals, so Kentucky families can receive high-quality health care at home and travel to Lexington for only the most advanced, complex medical care and procedures.
Living in the Bluegrass
Ranked as one of the nation's best places to live and work, Lexington offers many diverse educational, cultural and commercial opportunities. With a population of more than 314,000 people, Lexington supports cultural attractions such as opera, ballet, theater and musical events. Surrounded by rolling hills and horse farms, the Bluegrass Region is known for its natural beauty. For more information: http://www.uky.edu/hr/employment/working-uk/life-in-lexington.
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