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Senior Administrative Specialist, Instruction/Honors (INTERNAL APPLICANTS ONLY)

Employer
Lee College
Location
Main Campus - Baytown, TX, TX
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Job Details

Position Overview

Please note: This is an internal posting. Only current, full-time and part-time employees of Lee College may apply.

Starting Salary Range is $39,124 - $44,002. The initial salary offer is commensurate with education and related work experience.

Provide clerical support to the Provost/Vice President of Academic & Student Affairs and the Honors Program.

Essential Duties & Responsibilities

  • Support the Honors Coordinator.
  • Manage correspondence, filing, photocopying, and answering phones for Honors.
  • Oversee/Coordinate schedules for Honors student assistants.
  • Assist Provost/VP Academic & Student Affairs with clerical support for direct reports as needed.
  • Track curriculum changes in PeopleSoft (WaterMark) curriculum maintenance software. Assist faculty with request submission process.
  • Attend all CAAC meetings for curriculum changes to catalog.
  • Coordinate with AVP Academic Affairs, Student Affairs, and Marketing/Public Affairs to produce the annual catalog and semester course schedules.
  • Assist with SACSCOC Substantive Change Program Compliance.
  • Assist with Program Compliance with Coordinating Board.
  • Assist with entering faculty loads and reporting as needed.
  • Serve as administrator/manager of WaterMark/SmartCatalog software.
  • Coordinate Presidential Honors Day for the Honors Program; gather honoree names from faculty members, collect student bios, create certificates, send invitations and track RSVPs, and coordinate the day’s events.
  • Make travel arrangements for faculty and students attending Honors Program and Honors Club trips.
  • Help recruit students for the Honors Program.
  • Prepare monthly budget projections for Honors Program.
  • Assist in yearly budget request for Honors Program.
  • Enter purchase requests and credit card information for the Honors Program and Honors Club.
  • Assist with coordination of campus Professional Development Day.
  • Take minutes at meetings as needed.

    • Additional Duties & Responsibilities

  • Assist with meeting setup, media, room reservation, and food.
  • Assist with visitors and students.
  • Assist with photocopying, media and data presentations.
  • Assist with instructional grant support.
  • Assist with preparing forms for President’s signature.
  • Order and manage office supplies.
  • Perform other duties assigned.
    • Minimum Education, Experience, Knowledge, Skills & Abilities

  • Associate’s degree or successful completion of sixty (60) college credit hours is required.
  • At least three (3) years of previous clerical or related work experience.
  • Proficient in composition, spelling, and proofreading.
  • Proficient in computer skills, including Microsoft Office Suite.
  • Proficient in word processing, online/email correspondence, calculator/math skills, and telephone etiquette.
  • Must be able to work with the public and have excellent customer service skills.

    • Lee College does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, age, disability, veteran status, genetic information or any other basis protected by law.

    Organization

    The College and the Community

    Established in 1934, Lee College is a comprehensive community college offering university transfer programs, career and technical education, corporate and continuing education, and academic development.

    Lee College is a vibrant, continuously evolving, mid-sized institution serving an industrial community. The college is located in Baytown, Texas, approximately 30 miles east of Houston. The third largest city in the Houston metropolitan area, Baytown has a diverse population of more than 60,000. It is a prosperous community that offers a competitive cost of living, a variety of employment opportunities, and a strong tax base provided by corporations such as ExxonMobil, Chevron Phillips, and Bayer.

    Lee College at a Glance

    • Fifth in the U.S. for associate degrees awarded in science and technologies
    • Fourth in the U.S. For associate degrees awarded to Hispanic students
    • Achieving the Dream Leader college
    • Ranked among top 10 percent of community colleges in the nation by the Aspen Institute for two consecutive years
    • More than 130 degrees and certificates offered
    • 30 student organizations in 2012-20123
    • Nationally recognized honors program
    • First community college in the nation to receive Kresge Foundation Grant
    • 2012-2013 NJCAA Region XIV men’s basketball champs
    • Clinton Climate Initiative college
    • The ExxonMobil Process Technology Program
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