Project Manager II - Office of Finance and Administration - College of Medicine

Job No: 534032
Work Type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Business/Accounting/Finance
Department: 29010500 - MD-FINANCIAL SERVICES

Job Description


Classification Title:

Project Manager II

Job Description:
The Finance Project Manager II will oversee and manage financial projects across the College, ensuring the efficient execution within established timelines and budgets. This role requires close collaboration with cross functional teams to align financial processes, develop cost-optimization strategies, cross-training, and implement financial systems or initiatives that support the College's strategic objectives. Additionally, the Finance Project Manager will monitor project financials, provide detailed status reports, and ensure strict compliance with University and College of Medicine financial policies and regulations.
About This Role:

Reconciliation Coordinator

• Maintain standardized reconciliation templates and procedures for COM departments, ensuring consistent documentation of reconciliation tasks.
• Provide training to departmental fiscal staff on best practices and procedures for reconciliation.
• Perform monthly rotating audits of departmental reconciliations to verify timeliness, accuracy and performance.
• Work closely with COMFA and departments fiscal staff to resolve issues and clarify discrepancies
• Identify and recommend opportunities to enhance the reconciliation process, including automation tools, best practices, and workflow optimization.

Project Management and Execution

• Develop and implement comprehensive project management processes and methodologies to ensure the timely delivery of projects within budget, while adhering to quality standards and meeting established objectives.
• Act as the project manager for developing new fiscal processes and workflows to promote standardization and efficiency.
• Oversee the success of assigned projects by defining, documenting, and consolidating requirements from key stakeholders, and delivering high-quality outputs, including workflow diagrams, policies, procedures, project timelines, and performance reports.
• Provide end-to-end project management support, including creating detailed project plans, preparing meeting agendas, and coordinating follow-up activities to ensure project milestones are achieved as outlined in work plans.
• Evaluate, plan, design, and implement complex reports, identifying potential barriers and devising strategies to effectively synthesize and integrate data.
• Manage project timelines and budgets, ensuring alignment with implementation goals and objectives.

Stakeholder Communication & Reporting

• Act as the primary liaison for stakeholders, addressing concerns, providing regular updates, and managing expectations throughout the project lifecycle.
• Prepare and deliver comprehensive reports, project status updates, and recommendations to leadership, ensuring alignment with overarching financial and business objectives.
• Maintain transparency in financial tracking and reporting by clearly communicating any financial concerns or project risks to relevant stakeholders.
• Facilitate project review meetings, monitor progress against milestones, address issues, and provide strategic recommendations for project optimization.
• Develop written and visual presentation materials tailored to the specific needs and level of detail required by the audience, including UF COM leadership, UF Health leadership, and other stakeholders.

Process Improvement & Compliance

• Lead initiatives to enhance financial processes, tools, and methodologies, ensuring alignment with industry best practices and organizational objectives.
• Ensure all financial projects adhere to regulatory requirements, company policies, and established internal controls.
• Collaborate with audit and compliance teams to maintain accurate documentation, reporting, and accountability of financial project data.

About the COM-FA

The College of Medicine's Office of Finance and Administration is dedicated to managing and enhancing the financial and administrative operations that support the college's mission of excellence in education, research, and patient care. Reporting to the Dean of the College of Medicine, this office encompasses several key areas including budgeting, financial reporting, payroll, accounts payable, and asset management.

For more information about the College of Medicine's Office of Finance and Administration and its goals, visit College of Medicine Finance and Administration.

We Offer Exceptional Benefits:

Low-cost State Health Plans: Medical, Dental, and Vision Insurance

Life and Disability Insurance

Generous Retirement Options to secure your future

Comprehensive Paid Time Off Packages: (includes over 10 paid holidays, as well as paid family, sick and vacation leave)

Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more

Tuition Assistance through the UF Employee Education Program

Public Service Loan Forgiveness (PSLF) Eligible Employer

About Gainesville, Florida:

Home to the University of Florida, one of the nation's top public universities, Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living, no state income tax, and mild winters. Enjoy the outdoors with over 30 miles of bike trails, freshwater springs, and numerous water activities, plus easy access to beaches and world-class theme parks.

Gainesville combines historic charm with modern amenities, including a great school system, a lively downtown, and a thriving local culture with farmers' markets and craft breweries. Discover professional growth and quality of life in Gainesville—where community, innovation, and work-life balance meet!

For more information, check out: The Guide to Greater Gainesville and Explore Gainesville in 60 seconds

Expected Salary:

$75,000 - $80,000 annually.

Minimum Requirements:

Bachelor's degree in Finance, Accounting, Business Administration, or related field.

Preferred Qualifications:

The ideal candidate will possess:

• Outstanding project management expertise, with a proven ability to manage multiple projects concurrently.
• Advanced analytical skills, including the capability to develop financial models, evaluate project costs, and identify opportunities for financial optimization.
• Exceptional written and verbal communication skills, with the ability to convey complex financial concepts effectively to non-financial stakeholders.
• Meticulous attention to detail and a commitment to accuracy in financial reporting.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools such as MS Project, Jira, and Trello.

Special Instructions to Applicants:

To be considered, please upload the following documents with your application:

Cover Letter

Resume

Contact information for three professional references

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:
No



Applications Close: 06 Dec 2024

To apply, visit https://explore.jobs.ufl.edu/en-us/job/534032/project-manager-ii-office-of-finance-and-administration-college-of-medicine

The University is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.









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